Project Information

Bid Title

Uniforms and Clothing B26-1401

Issuing Agency

Oswego Boces

Location

New York

Published Date

Mar 24, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title	Response Date	Contract Period	Bid Packet	Addendum
Uniforms and Clothing B26-1401	Tuesday, April 21, 2026 at 2:00 p.m.	7/1/2026-6/30/2027	B26-1401 Bid Packet B26-1401 Vendor Response Sheet B26-1401 Appendix 1

Attachment Preview

When submitting a sealed bid, please be sure to put the bid title and bid number on the outside envelope being mailed.

Please attach a completed W9 to your bid response.

Vendor:

Bid Contact:

Address:

Phone #:

Fax #:

E-Mail:

Tax ID Number:

Ordering Contact:

Ordering Address:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

(315) 963-4414 phone

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

Specification and Instructions for the Supply of

Uniform & Clothing

Bid Number: B26-1401

Bid Contract Dates: July 1, 2026 - June 30, 2027

Date of Bid Opening: April 21, 2026 @ 2:00 p.m.

To be purchased by:

Center for Instruction, Technology and Innovation (CiTi)

Hannibal Central School District

Oswego City School District

Cooperative CiTi Bid

Do not separate these sheets

Please refer all questions, in writing on the Bid Question Form to:

Holly Cheeley

CooperativeBids@CiTiboces.org

179 County Route 64

Mexico, NY 13114

(315) 963-4414 phone

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom

platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening

date and time to: CooperativeBids@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow

all visitor policy guidelines when present on CiTi property.

PURPOSE:

B26-1401 Uniforms and Clothing is a bid for the Center for

Instruction, Technology, & Innovation (CiTi), Hannibal CSD and

Oswego CSD to purchase uniforms and clothing supplies for

students and staff members during the 2026-2027 school year

(7/1/2026 to 6/30/2027). Vendors responding to this bid must hold

their pricing for the entire bid contract term (7/1/2026 to

6/30/2027). The bid is separated into the following fourteen (14)

sub-categories:

AEDENAS: The Adult Ed Dental Assisting category are the

clothing pieces to be purchased for adult students enrolled in

the Dental Assisting program. This program is anticipated to

start in the Fall of 2026 (dependent upon enrollment). Sizes

and quantities TBD when the program starts. CiTi anticipates

operating one (1) Dental Assisting class during the 2026-

2027 school year.

AEMEDAS: The Adult Ed Medical Assisting category are

the clothing pieces to be purchased for adult students enrolled

in the Medical Assisting program. CiTi anticipates offering

this program twice during the 2026-2027 school year – once

in the Fall of 2026 and once in the Spring of 2027. As such, it

is anticipated that items in this category will be purchased

twice, on two (2) separate occasions. Sizes and quantities

TBD at the start of each program.

AEPRAN: The Adult Ed Practical Nursing category are the

clothing pieces to be purchased for adult students enrolled in

the Practical Nursing program. This program is anticipated to

start in the Fall of 2026 (dependent upon enrollment). Sizes

and quantities TBD when the program starts. CiTi anticipates

operating one (1) Practical Nursing class during the 2026-

2027 school year.

CTECOS: CTE-Cosmetology

CTECUL: CTE-Culinary Arts

CTEDENAS: CTE – Dental Chairside Assisting

CTEHERO: CTE-Heavy Equipment

CTENA: CTE-Nursing Assistant

CTENV: CTE-New Vision

CTEPS: CTE-Public Safety

These seven (7) categories are clothing items for high school

students enrolled in CiTi’s CTE (Career and Technical

Education) programs. These classes commence in September.

Sizes and quantities TBD when the program starts. CiTi may

have a need to purchase additional items in each category

throughout the school year to accommodate any new students

transferring into a program/class.

MISCLOTH: Clothing – Miscellaneous

The Miscellaneous Clothing category are the shirts and

jackets to be purchased for students that participate in CiTi’s

competition scholastic educational league. It is anticipated

that CiTi will purchase items from this lot once during the

2026-2027 school year.

B26-1401 Uniforms and Clothing

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

SUPPCU: Support Staff Clothing

The Support Staff Clothing categories are the clothing pieces

to be purchased for eligible

CiTi staff members of the Support Staff and Middle

Managers Unions. CiTi is contractually obligated to purchase

clothing for eligible members of the two unions in August of

each year. Sizes and quantities TBD. CiTi may have a need to

purchase additional items from these two categories

throughout the contract term to accommodate any new

employees that are hired.

Z HANN: Hannibal CSD Apparel

Z OSWE: Oswego CSD Apparel

These two (2) categories are for individual school districts to

purchase apparel as needed for the 2026-2027 school year.

Bidding Instructions and Special Conditions for

the Submission of Vendor Response

1. Sealed bids for furnishing and delivery of items as required

and as set forth in these specifications prepared by CiTi are

sought at this time.

2. Copies of the specifications may be obtained by contacting

Holly Cheeley, Bid Specialist at the Business Office of the

CiTi, 179 County Route 64, Mexico, New York 13114, by

calling (315) 963-4414 or emailing:

CooperativeBids@CiTiboces.org

Bid opportunities and current bids are available electronically

at www.CiTiboces.org/cooperativepurchasing Bid specifications

can also be found online at BidNet Direct:

3. ALL questions with regard to this bid MUST be submitted in

writing. Please email the bid questionnaire form that is

attached as part of this bid proposal to the attention of the Bid

Specialist at: CooperativeBids@CiTiboces.org

4. No questions will be entertained by any other means. All

questions must be submitted at least 10 business days prior to

the official bid opening. Questions received after this time

may not be addressed.

Bid Information, Instructions and Special Conditions, Page 1 of 3

Accepting Sealed OR Electronic Bid

Submissions:

5. SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114

until, but not later than 2:00 p.m. April 21, 2026. Sealed bid

envelopes can also be hand-delivered to CiTi’s Receiving

Department (Green Steel Building across the street from CiTi

main campus in Mexico). CiTi’s Receiving Department is

open Monday – Friday 7:00 a.m. to 3:00 p.m.

6. ELECTRONIC BIDS must be submitted via BidNet Direct

no later than 2:00 p.m. April 21, 2026. This is the ONLY

manner in which electronic submissions will be accepted.

7. Emailed or faxed bid responses are not acceptable.

8. In the event that the CiTi Business Office is closed due to

unforeseen circumstances, the bid deadline will be extended to

the next business day when CiTi is open for business. The

time of day will remain 2:00 p.m.

9. A public bid opening will take place on April 21, 2026, at

2:00 p.m.

10. All public bid openings hosted by CiTi are made available

virtually via the Zoom platform. Bidders and members of the

public can join the live bid opening virtually by sending an

email request in advance of the opening date and time to:

CooperativeBids@CiTiboces.org. Bidders and members of the

public who wish to join the bid opening in-person must follow

all visitor policy guidelines when present on CiTi property.

11. For Sealed Bid Submissions: Bidders must supply signed

hard copies of their completed bids in a sealed envelope

marked with the name of the bidder and the bid number on the

front of the envelope to the address listed in the manner

specified within the Bid Documents. CiTi also strongly

encourages the submission of the bid pricing (in excel

format) on either a CD or flash drive along with the signed

hard copies of all the required bid documents. Please refer

to the “Vendor Response Sheet Instructions” for

information on how to properly fill out the forms.

12. The CD or Travel/Flash Drive must be clearly labeled with the

name of the bid, the bid number, and the bidder’s name. Bid

CDs or Travel/Flash Drives not clearly labeled may be

rejected.

13. All express envelopes must be clearly marked with the words

“Sealed Bid Enclosed” on the front of the outside envelope.

This is important in assuring that the bid is delivered properly.

The sealed bid envelope must be included in the express

envelope.

14. For Electronic Bid Submissions: Bidders must supply a

signed photocopy of the bid forms and a completed vendor

response sheet (in excel format) via BidNet Direct. Please

refer to the “Vendor Response Sheet Instructions” for

B26-1401 Uniforms and Clothing

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

information on how to properly fill out the forms.

15. The proposal as presented shall remain valid for a minimum

period of sixty (60) days from the date of bid opening.

16. Bidder must insert the price per unit as specified and the price

extension accordingly against each item bid. In the event of a

discrepancy between the unit price and the extension, the unit

price will govern. Prices shall be extended in decimals, not

fractions.

17. In order to ascertain that bid items conform to the

specifications, vendors should provide CiTi with stock

numbers for reference during the analysis process. If CiTi is

unable to verify that the item bid conforms to the

specifications through a catalog, website or cut sheets, CiTi

reserves the right to reject that item bid.

18. BIDDERS PLEASE NOTE: The words "Or Equivalent"

shall be considered as added to each specification, except in

instances where “ONLY” or “NO SUB” is stated. The CiTi

reserves the right to request samples of items where an

equivalent is bid. It is the responsibility of the bidder to

notify the CiTi when such substitutions are incorporated.

Please note any substitutions on the bid form. Please

indicate your Catalog/Vendor Item Number in the space

provided on the electronic bid form.

19. The bidder shall not change or provide the bid sheets in a

different format than the one provided. Any change in the

electronic format will prevent the CD or travel drive from

being read by the bid evaluation software and therefore will

result in the rejection of the bidders’ submittal.

20. The following three (3) forms are included herein and form a

part of this bid proposal: 1. Bid Proposal Certifications (Non-

Collusion Bidding Certification and Conflict of Interest

Certification). 2. Exceptions or

Limitations/Acknowledgement of Terms and Conditions. 3.

Iran Divestment Act Certificate of Compliance. Failure to

fully execute these three (3) statements will constitute grounds

for rejection of a bid submission.

21. The bidder shall state the discount that will be allowed for

prompt payment. In the absence of such stated discount

payment will be made approximately thirty (30) days after

receipt of materials and invoice.

22. All bids are to be on the basis of delivery prepaid to the

destination.

23. CiTi reserves the right to waive any informality on bids

received.

24. CiTi reserves the right to reject any or all bids and to re-

advertise.

Bid Information, Instructions and Special Conditions, Page 2 of 3

Orders and Delivery

25. Each participating school district will prepare a Purchase

Order for all orders. No items are to be shipped or delivered

until receipt of an official purchase order from the school

district. Each delivery must show a purchase order number on

the outside of the package, unless otherwise directed by the

Purchasing Agent.

26. The Purchase Order shall designate the place of delivery.

27. Invoices shall be presented to each school district for the

quantities ordered as per the Purchase Order.

28. Purchases made by the School Districts, because they are

governmental agencies, are not subject to any sales tax.

29. Delivery is to be made within 30 days ARO. Partial

shipments will be expected if the full shipment cannot be

made within 30 days of a purchase order being received.

Payment for a partial shipment will be made upon receipt of

the invoice for the items delivered.

30. After receipt of an order, the vendor(s) agrees to call the

district within three working days, concerning any out-of-

stock items, discontinued items or defect in the purchase

order. Vendor(s) may not cancel orders without express

written consent from the district. If the district is forced to

purchase out of stock items or items not meeting specifications

from another vendor, the difference must be paid by the

original vendor.

Force Majeure

31. The successful bidder shall not be held responsible for any

losses resulting if the fulfillment of the terms of the contract

shall be delayed or prevented by wars, acts of public enemies,

strikes, fires, acts of God, or for any other acts not within

control of the successful bidder and which by the exercise of

reasonable diligence he/she is unable to prevent.

32. Products listed on the bid are the district’s best estimate based

on the projected instructional plan. If the district’s

instructional plans change due to unforeseen and/or a force

majeure event, the products purchased might also change.

Award

33. Notice of Award shall be made to the successful bidder within

sixty (60) days from the date of bid opening. The award for

this bid will take place at the June 17, 2026, CiTi Board

Meeting.

34. The bill will be awarded by subcategory in an aggregate or

line by line manner. Bidders are encouraged to bid on at least

95% of the items in each category to be considered for an

award.

B26-1401 Uniforms and Clothing

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

35. Vendors may not be considered for an award if there are not a

substantial amount of items or value of items to be awarded to

the vendor and/or where an award of these items would result

in the ordering members processing purchase orders

amounting to $25.00 or less, or where the Vendor’s stated

minimum ordering amount cannot be met.* Vendor must

state in bid submission any minimum order thresholds, the

monetary implications and the whether the minimums are

applicable per order or per delivery stop/destination.

36. The CiTi/School District and the vendor will submit all

complaints in writing to the appropriate party(s) within four

(4) days of the occurrence of any incident. CiTi Cooperative

Bidding Office will maintain a file of all complaints that are

submitted from both the CiTi/School District and the vendor.

37. This will be an annual bid. The bid period will be from 07-01-

26 to 06-30-27.

Term of Contract

38. Any contract resulting from the award of this bid shall be for a

term of twelve (12) months from the date of the award. CiTi

reserves the right to renew all or any part of this contract for

up to a maximum of one additional, (12) twelve-month

periods but not less than (1) one-month if agreeable by

awardee(s) and by resolution of the CiTi Board of Directors.

39. Failure to adhere to these instructions will constitute grounds

for rejection of the bid.

Bid Information, Instructions and Special Conditions, Page 3 of 3

Center for Instruction,

Technology & Innovation

A Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

GENERAL CONDITIONS

(For the Purchase of Materials, Supplies,

Equipment, and Services)

All invitations to bid issued by the above-

named Board of Cooperative Educational

Services will bind bidders and successful

bidders to the conditions and requirements

set forth in these general conditions, and

such conditions shall form an integral part

of each purchase contract awarded by the

Center for Instruction, Technology &

Innovation (CiTi).

DEFINITIONS

“CiTi” Shall be the legal designation of the

Oswego County Board of Cooperative

Educational Services/ Center for Instruction,

Technology & Innovation.

“School District” Shall be the legal

designation of the district.

“Notice to Bidders” A formal statement,

which, when issued by CiTi, constitutes an

invitation to bid on the materials, supplies

and equipment described by the

specifications

“Board” The Board of Cooperative

Education Services Board of Education.

“Bid” An offer to furnish materials,

supplies, and/or equipment in accordance

with the invitation to bid, the general

conditions, special instructions, and the

specifications.

“Bid Offer” The form on which the

vendor/bidder submits his bid.

“Bidder” A company, corporation or

individual submitting a bid.

“Contract” A notice to the successful

bidder by the issuance of a purchase order,

all documents relating to the transaction,

including but not limited to, the bid offer of

the successful bidder, notice to bidders,

general information, general conditions,

specifications, notice of award, bid proposal

certifications; a formal document signed by

the successful bidder and CiTi

representative.

“Successful Bidder” Any bidder to whom

an award is made by CiTi.

“Contractor” Any bidder to whom a

contract award is made by the Board of

Cooperative Education Services.

“Specifications” defined as the description

of materials, supplies, equipment, and/or

services, including the conditions for its

purchase.

BIDS

1. The date, time, and place of bid opening

will be given in the Notice to Bidders.

2. All bids must be submitted on bid forms,

if provided, and in accordance with

instructions provided.

3. All bids received after the time stated in

the Notice to Bidders may not be considered

and will be returned unopened to the bidder.

The bidder assumes the risk of any delay in

the mail or in the handling of the mail by

employees of CiTi. Whether sent by mail or

by means of personal delivery, the bidder

assumes responsibility for having his/her

bid deposited on time at the place specified.

4. All information required by Notice to

Bidders, General Conditions, Specifications,

and Bid Offer, in connection with each item

against which a bid is submitted, must be

given to constitute a regular bid.

5. The Non-Collusive Bidding Certification

must be included with each bid as required

by General Municipal Law, Section 103-d.

6. The submission of a bid will be construed

to mean that the bidder is fully informed as

to the extent and character of the supplies,

materials, or equipment required and a

representation that the bidder can furnish

the supplies, materials, or equipment

satisfactorily in complete compliance with

the specifications.

7. No alteration, erasure, or addition is to be

made in the typewritten, printed, or

electronic matter. Deviations from the

specifications must be set forth in space

provided in bid for this purpose.

8. Prices and information required should be

typewritten for legibility. Illegible or vague

bids may be rejected. All signatures must be

written. Facsimile, printed, or typewritten

signatures are not acceptable.

9. Sales to school districts are not affected

by any fair-trade agreements. (General

Business Law, Sec. 369-a, Sub. 3)

10. No charge will be allowed for Federal,

State or municipal sales and excise taxes

since the school districts and CiTi are

exempt from such taxes. The price bid shall

be net and shall not include the amount of

any such tax.

11. In all specifications, the words “or

equal” are understood after each article

giving manufacturer’s name or catalog

reference, or on any patented article. The

decision of the school district as to whether

an alternate or substitution is in fact “equal”

shall be final. If bidding on items other than

those specified, bidder must provide in

every instance the trade designation of the

article, manufacturer’s name, and detailed

specifications of item he proposes to

furnish. Otherwise, bid will be construed as

submitted on the identical item as specified.

12. Bids on equipment must be on standard

new equipment, of latest model, and in

current production, unless otherwise

specified.

13. All regularly manufactured stock

electrical items must bear the label of the

Underwriters’ Laboratories, Inc.

14. When bids are requested on a lump sum

basis, bidder must bid on each item in the

lump sum group. A bidder desiring to bid

“no charge” on an item in a group must so

indicate; otherwise, bid for the group may

be rejected.

15. All prices quoted must be “per unit” as

specified; e.g., do not quote “per case”

when “per dozen” is requested; otherwise

bid may be rejected.

16. Bidder must insert the price per unit and

the extensions against each item in his bid.

In the event of a discrepancy between the

unit price and the extension, the unit price

will govern. Prices shall be extended in

decimals, not fractions. In the case of

electronic filing via CD, diskette or travel

drive of a bid response form, the electronic

data will take precedence over any written

or printed material submitted with the bid

packet.

17. Prices shall be net; including

transportation and delivery charges fully

prepaid by the successful bidder to

destination indicated in the instructions to

bidders. If award is made on any other

basis, transportation charges must be

prepaid by the successful bidder and added

to the invoice as a separate item. In any

case, title shall not pass until items have

been delivered and accepted.

General Conditions - Page 1 of 5

Commodity Codes

• NAICS 315210Cut and Sew Apparel Contractors
• NAICS 315220Men’s and Boys’ Cut and Sew Apparel Manufacturing
• NAICS 448190Other Clothing Stores

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