Project Information

Bid Title

The Management of Municipal Solid Waste (MSW) & ORGANICS

Issuing Agency

City of Middletown

Location

Connecticut

Published Date

Nov 19, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-018

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-018
Bid Title:	The Management of Municipal Solid Waste (MSW) & ORGANICS
Category:	Requests for Proposals (RFPs)
Status:	Open

Description: REQUEST FOR PROPOSAL City of Middletown, Middletown, CT Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, Middletown, Connecticut, 06457 will be received until Monday, December 15, 2025 at 3:00 PM for the following: RFP# 2025-018 The Management of MSW & Organics City of Middletown - Sanitation District The City of Middletown is seeking a qualified vendor to provide a permitted facility within or proximate to the geographic boundaries of the City to receive, process, and dispose municipal solid waste (MSW) from the City Sanitation District.  The City is also interested in obtaining options from vendors for the sorting of organic materials (including food scraps and yard waste) from the MSW.  Please note: The City will only transfer/haul within 20 miles (one way) of the Highway Garage at 485 Washington Street.  If the vendor is further than the allotted 20 miles, the vendor must include a transfer option which must include the final destination of the waste. Proposal Packages may be obtained at the Purchasing Department, Room 112, Municipal Building, 245 DeKoven Drive, Middletown, CT, Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page. It is preferred that they are downloaded free of charge on the City of Middletown web site: www.MiddletownCT.gov . All questions concerning this RFP should be directed in writing to the Purchasing Department via fax at 860- 638-1995 or email at For security reasons, you must enable JavaScript to view this E-mail address. . A Pre-Bid Meeting has been scheduled for Monday, December 1, 2025 at 10:00 am and will be held in Room 208 of the Municipal Building at 245 Dekoven Drive.  Bidders are advised that attendance at the pre-bid conference is not mandatory but strongly recommended. The City of Middletown reserves the right to waive any defect in any proposal and reserves the right to reject any or all proposals or any part thereof.  Proposals, amendments to or withdrawals of proposals received after the time set for the receipt of proposals will not be considered. All proposals are subject to and must comply with the equal opportunity and non-discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown. Date: 11/19/2025 Middletown, Connecticut Donna L. Formato, CPPB, NIGP-CPP Supervisor of Purchases Publication Date/Time: 11/19/2025 1:00 PM Closing Date/Time: Open Until Contracted Related Documents: RFP 2025-018

Attachment Preview

CITY OF MIDDLETOWN

PURCHASING OFFICE ROOM 112

MUNICIPAL BUILDING

245 DEKOVEN DRIVE

MIDDLETOWN, CT 06457

(860) 638-4895

CITY OF MIDDLETOWN

REQUEST FOR PROPOSAL

RFP #2025-018

The Management of Municipal Solid Waste (MSW) & Organics

City of Middletown - Sanitation District

Proposals due by: Monday, Dec 15, 2025 at 3:00 PM

QUESTIONS: Email Purchase@MiddletownCT.gov

DONNA L. FORMATO, CPPB, NIGP-CPP

SUPERVISOR OF PURCHASES

CARL R. ERLACHER

DIRECTOR OF FINANCE AND REVENUE SERVICES

1

Invitation to Submit a Proposal

General Information/Background

Project Description/Scope of Services

Additional Information

Proposal Submittal Requirements

Method of Selection/Criteria for Award

General Terms and Conditions

Fee Proposal Pages

Non-Collusive Statement

Equal Opportunity

Statement of Bidders EEO Compliance

Appendix B

“Insurance Requirements”

Bid Return Label

TABLE OF CONTENTS

Page

3

4

4

5-7

7-8

8

9-11

12-14

15

16

17

18-19

20

2

REQUEST FOR PROPOSAL

City of Middletown, Middletown, CT

Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,

Middletown, Connecticut, 06457 will be received until Monday, December 15, 2025 at 3:00 PM for the following:

RFP# 2025-018

The Management of MSW & Organics

City of Middletown - Sanitation District

The City of Middletown is seeking a qualified vendor to provide a permitted facility within or proximate to the

geographic boundaries of the City to receive, process, and dispose municipal solid waste (MSW) from the City

Sanitation District. The City is also interested in obtaining options from vendors for the sorting of organic materials

(including food scraps and yard waste) from the MSW. Please note: The City will only transfer/haul within 20 miles

(one way) of the Highway Garage at 485 Washington Street. If the vendor is further than the allotted 20 miles, the

vendor must include a transfer option which must include the final destination of the waste.

Proposal Packages may be obtained at the Purchasing Department, Room 112, Municipal Building, 245 DeKoven Drive,

Middletown, CT, Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page. It is

preferred that they are downloaded free of charge on the City of Middletown web site: www.MiddletownCT.gov. All

questions concerning this RFP should be directed in writing to the Purchasing Department via fax at 860- 638-1995 or

email at purchase@MiddletownCT.gov.

A Pre-Bid Meeting has been scheduled for Monday, December 1, 2025 at 10:00 am and will be held in Room 208 of the

Municipal Building at 245 Dekoven Drive. Bidders are advised that attendance at the pre-bid conference is not

mandatory but strongly recommended.

The City of Middletown reserves the right to waive any defect in any proposal and reserves the right to reject any or all

proposals or any part thereof. Proposals, amendments to or withdrawals of proposals received after the time set for the

receipt of proposals will not be considered.

All proposals are subject to and must comply with the equal opportunity and non-discriminatory provisions set forth in the

Affirmative Action Plan of the City of Middletown.

Date: 11/19/2025

Middletown, Connecticut

Donna L. Formato, CPPB, NIGP-CPP

Supervisor of Purchases

3

GENERAL INFORMATION & BACKGROUND

The City of Middletown is seeking a qualified vendor to provide a permitted facility within or proximate to the

geographic boundaries of the City to receive, process, and dispose of municipal solid waste (MSW) from the areas that

covers the City Sanitation District services (“the District”). The City is also interested in obtaining options from vendors

for sorting food scraps from the MSW in order to prevent this material from being transported to and disposed of in

out-of-state landfills.

The City will only transfer/haul within 20 miles (one way) from the Middletown Highway Garage at 485 Washington

Street. If the Co is further than the allotted 20 miles, the Company must include a transfer option which must include

the final destination of the waste.

The purpose of this RFP is to select a vendor that has demonstrated experience in providing municipal solid waste

disposal services in the Connecticut municipal market and has a thorough understanding of the standards and

requirements typical for such services. Proposals are also encouraged from companies that can offer sorting services

for organic materials including both food scraps and yard waste.

The transfer, sorting, and/or disposal services must be provided in a cost-effective, efficient, regulatory-compliant, and

reliable manner under the terms of the agreement between the City and the vendor. It is the City’s intent to work with

one vendor, however the City shall reserve the right to make award(s) based upon whatever is in the best interest of

the City. Proposals should demonstrate a viable contingency plan with a backup facility available in the event the

proposed facility is not available.

The vendor chosen must have an understanding and acceptance of the City’s desire to reduce waste to control costs

and to protect our environment and be willing to work creatively with the City as it continues to work toward further

diversion and reduction programs. The City will not guarantee any waste amounts and reserves the right to divert

segments of its municipal waste stream for other recycling and reduction purposes. The City has included various

options in this RFP, however the City will entertain other sustainable options proposed by the vendor.

The City will make its selection considering costs, proximate location to the geographic boundaries of the Sanitation

District, assessment of the proposed facility’s ability to handle the materials delivered, method of disposal, and

experience of providing relevant services. The complete details are included in the specifications.

PROJECT DESCRIPTION / SCOPE OF SERVICES

The selected Company is expected to provide all facilities, equipment, labor, and services required to:

A. Accept, process, and dispose of MSW. If the facility is a transfer station, the end facility of the MSW must be

identified and/or

B. Accept, process, sort, and dispose of MSW and organic material (food scraps & or yard waste) in such a way as

to divert the organic materials to a waste-to-energy or composting facility. If this option is chosen, the

Company must include the end facilities for the MSW and Organics and

C. If the facility for A or B is further than 20 miles from 485 Washington St, Middletown, the Company shall

provide all equipment, labor, and services for the transfer of the material to a sorting or disposal facility.

Companies can provide pricing for both A and B. As the City is interested in diverting its municipally-generated waste

organics, priority will be given to B. Multiple companies may be selected if it’s in the City’s best interest.

4

ADDITIONAL INFORMATION

Facilities must have a calibrated truck scale to record the weight of all delivered loads and must have a process to

accurately record the weight and time of all deliveries so that the material quantities can be accurately weighed and

accounted for in reporting.

The City or its designated representatives have the right to make periodic inspections of any facility or any

downstream facility location listed by the Company on this RFP.

Facilities must receive waste Monday through Saturday from 7:00 am to 3:00 pm with holiday observances noted on

the RFP.

The Company should give the City priority consideration in weighing and offloading operations. The maximum total

waiting time from arrival to departure shall not exceed one-half hour per vehicle.

The Company shall provide quarterly, and annual reports to the City, documenting the total quantities of waste, and

food & or yard waste, if applicable, and associated charges.

The City will not guarantee any minimum quantity of waste. Please see chart for the Sanitation District’s historical

tonnage data:

SOLID WASTE TONNAGE FOR SANITATION DISTRICT

JANUARY

FEBRUARY

MARCH

APRIL

MAY

JUNE

JULY

AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER

TOTAL

2022

Tonnage

450.08

453.17

519.93

521.30

544.16

515.82

459.09

503.45

529.70

522.21

479.70

449.86

5948.47

(*Unit-based pricing was in effect for residential customers

during these months.)

2023

2024

2025

Tonnage

Tonnage

Tonnage

403.80

400.21

423.30

400.38

441.31

423.05

456.80

463.37

467.49

367.20

516.45

484.37

533.35

525.84

520.66

490.82

447.50

469.26

453.24

474.77

455.59

482.61

471.59

431.67

504.97

520.70

460.12

461.18

453.75

469.30

422.58

467.73

479.81

477.47

5516.26

5607.54

During these months, unit-based pricing was in effect for residential customers. The unit-based pricing program will be

discontinued on 12/31/25 and as a result, we anticipate the total tonnage of MSW to return to pre-program levels of

approx. 6,000 tons per year.

5

Commodity Codes

• NAICS 562111Solid Waste Collection

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