Project Information

Bid Title

Roadside Vegetation Control 2026 02-20

Issuing Agency

Wyoming County

Location

New York

Published Date

Feb 26, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-11

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-11
Bid Title:	Roadside Vegetation Control 2026 02-20
Category:	Highway Bids
Status:	Open

Publication Date/Time: 2/26/2026 11:22 AM Closing Date/Time: 3/11/2026 9:59 AM Submittal Information: submit in a sealed envelope and clearly marked Bid Opening Information: 10:00 AM on Wed. 03-11-2026 Business Hours: 8 am to 4 pm Related Documents: Roadside Vegetation Control 2026 02-20

Attachment Preview

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

To: Prospective Bidders

RE: Bid Solicitation

February 20, 2026

Bids for the following items will be publicly opened and read aloud at 10:00 am on Wednesday, March 11, 2026 at the

Office of the County Superintendent of Highways. All bids must be placed in a sealed envelope and shall be clearly

marked in the bottom left corner of outside envelope “SEALED BID -

”. All materials being bid must meet the

specifications of the New York State Department of Transportation. It is the bidder’s responsibility that bids are received

by this office prior to the start of the bid opening. Late submissions for any reason will not be opened. No emailed or

faxed bids are accepted. Detailed information and specifications may be obtained by visiting or contacting the Office of the

County Superintendent of Highways to have them emailed. PDF versions of Bid Opportunities will be available on the

Wyoming County website until Bid Opening. If you plan to submit a sealed bid, please provide contact info and bids you

are interested in to Highway Office for any possible future addendums.

Asphaltic Concrete

Crack Fill

Crushed Aggregates (Gravel and Stone)

Fiber Reinforced Bituminous Membrane Surface

Fuel - Diesel

Highway Shoulder Removal

Jet-Vac Truck Service

Liquid Bituminous Materials

Pavement Markings - Extended

Portable Toilet – NEW bid

Ready Mix Concrete

Roadside Vegetation Control

Stone Fill

Surface Treating by contract

Ultra-Thin A/C Overlay

To guarantee the full and faithful performance of the contract, the bidder may be required to furnish a faithful performance

bond, issued by a Surety Company authorized to conduct business within the State of New York.

The County of Wyoming reserves the right to reject any or all bids for individual items or for items collectively.

Applicable bids shall comply with the prevailing rates for Wyoming County PRC# 2026004028. www.labor.state.ny.us

Wyoming County shall have the option of extending all bids for two (2) one-year periods upon mutual agreement.

All bids may be accompanied with some of the following signed documents: See individual bids for more details.

1) Non-Collusive Bidding Certificate 4) Certificate of Insurance complying with County’s insurance requirements

32)) Hold Harmless Certification

5) Iranian Energy Divestment Certification

4) Offer to Contract

6) NYSDOL Certificate of Registration

- The County of Wyoming reserves the right to utilize National Cooperative Contracts, NYS Office of General Services

(OGS) Contracts or other Municipal Contracts to procure any supplies, commodities, services or technology that are

available under those programs, which may include items or services included in the bid solicitation.

- Crushed aggregates, stone fill and asphaltic concrete are to be hauled from source in County Trucks and/or delivered by

suppliers, as specified.

- In purchase of above materials, where County Trucks are used for delivery, the County of Wyoming reserves the right to

purchase all or part of a season’s requirements from the source requiring the shortest haul to a destination, to obtain the

most advantageous total price to the County.

- The County of Wyoming reserves the right to make purchases of materials for specific projects during the year and to

make awards for such materials on the basis of separate bids where it appears in the best interest of the County to do so.

Very truly yours,

Devin Blue - Wyoming County Highway Superintendent

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

BASE TERMS FOR ALL BID SOLICITATIONS

1. Executory Clause

Wyoming County shall have no liability under any contract or contracts or to anyone else beyond funds appropriated and

available for the purpose of this specification and resultant contract(s).

2. Assignability

The contractor shall not assign, transfer, convey, sub-contract, sublet or otherwise dispose of all or portions of this contract

(and/or work to be performed as a result of the contract) or its right, title, or interest to any other person, company,

corporation, without prior written consent of the Superintendent of Highways.

3. Extension of Contract Usage

Political subdivisions within New York State (Towns, Villages, School Districts and Fire Districts), as defined in Section

#103 of the General Municipal Law may participate in any contract awarded as a result of this bid document as long as it is

mutually agreed to by both parties. Responsibility, financial or otherwise, for purchase(s) made by other parties as a result

of the extension of this contract, shall not be borne by Wyoming County.

4. Contractor’s Failure to Comply

The contractor’s failure to perform in compliance with the bid award shall result in withholding of payment. The payment

shall be withheld until such times as the contractor fulfills its responsibilities. Compliance shall be determined by and to

satisfaction of Wyoming County. Such action would not necessarily preclude further initiatives on the part of Wyoming

County to protect and preserve its best interest.

5. Cancellation of Contract

Wyoming County reserves, as its right, to cancel the contract(s) resulting from an award of this bid solicitation at any time

during the contract period, without penalty to Wyoming County and without stated reason, by delivering a written ten (10)

day notice of intent to the contractor(s) or its representative(s). Said notification mailed to the contractor or its

representatives via the US Postal Service, First Class Mail shall be considered sufficient and delivered.

6. Contractor Registration Requirement (NYS Labor Law 220-i)

Effective December 30, 2024, all contractors submitting bids for or performing work for a municipality must be registered

with the New York State Department of Labor (NYSDOL) in accordance with Labor Law 220-i.

Contractors must be registered prior to submitting a bid or starting work. Proof of registration, in the form of a Certificate

of Registration issued by NYSDOL, must be provided to the County upon submission of each bid. Failure to comply may

result in rejection of bid.

7. Certified Payroll

Pursuant to Article 8 of the New York Labor Law, the Contractor and all Subcontractors shall maintain and submit certified

payroll records for all work performed under this Contract. Certified payroll transcripts shall be provided to the

Municipality within thirty (30) days of the first payroll and every thirty (30) days thereafter for the duration of the Work,

and as a condition of final payment. All payroll submissions shall comply with applicable New York State prevailing wage

requirements, including electronic submission requirements where mandated by law.

Wyoming County Highway Department

Roadside Vegetation Control – Bid Specifications

INTENT:

The County of Wyoming, NY is seeking qualified vendors to provide, at a minimum, the material and application

requirements for the post emerging treatment of vegetation under guide rail, around sign posts, and other designated

areas as outlined in the specifications or as directed by the Wyoming County Highway Superintendent (or his

designee) on the approximately 246 centerline miles of County Highways. There are approximately 33,410 linear

feet of guide/bridge rail on County Highways.

SPECIFICATIONS:

Herbicide spraying- the successful bidder (the "Vendor") shall furnish all necessary labor, supervision, equipment,

signage, traffic control and water to mix and apply a chemical solution for controlling vegetation under guide rail,

around sign posts, utility poles, guy anchors and delineator posts on Wyoming County Highways. A minimum

swath of 36” will be sprayed around all rail, posts, poles and anchors. All areas are to be sprayed with one

application no later than July 17, 2026.

MATERIALS:

The Vendor shall perform all work in compliance with all applicable statutes. Laws, rules, regulations, codes and

ordinances, Including, but not limited to, Environmental Protection Agency (EPA), New York State Department of

Environmental Conservation, Occupational Safety and Health Administration (OSHA) and Federal Department of

Transportation (USDOT) regulations regarding the transportation and/or application of pesticides. (OSHA 20 CFR

1910.132-1910.140; USDOT 49 CFR 172.101-172.300-172.504; EPA 40 CFR 263.3D c (1)-40 CFR 263-30c (2)-40

CFR 302.B{a).

A spray mixture which includes systemic, pre-and post-emergent non-selective herbicides is to be utilized. The

Vendor is to select specific products, brands and dilution ratios based on conditions present at the time the work is

performed, including, but not limited to, weed species, weather conditions, dust or any pollutants on the surface of

targeted vegetation. This mixture must include a spray adjuvant to reduce drift, off-target damage, etc. The proposed

mixture must be consistent with generally accepted Integrated Vegetation Management principles and take into

account the issue of herbicide resistance.

The rate of application shall be determined by the Vendor. This application rate shall guarantee acceptable results

(90% minimum control) as determined by the Superintendent of Highways and/or his designee. Vendor will be

responsible for re-spraying areas that do not exhibit these results with the initial spray at no to cost to the county.

The proposed herbicide solution, rates of application and labels and current Safety Data Sheets (SDS) of proposed

herbicides to be utilized must be submitted with this bid for review by the Superintendent of Highways. County

Superintendent has sole discretion in approving the proposed mixture in reliance upon the Vendor's evidence and

expertise.

All materials to be used by the bidder shall be in new containers fitted with tamper-proof seals. All containers shall

be properly marked and labeled with the manufacturer's identification label as it is registered with the United States

Environmental Protection Agency. Each container shall contain the full amount of the material indicated on the

attached labels. Any containers that do not contain the full amount of material as per the labels shall be rejected.

The Vendor shall dispose of empty pesticide containers, and shall do so in compliance with any applicable statutes,

laws, rules, regulations, requirements and ordinances.

PRE-CONSTRUCTION MEETING:

A pre-construction conference shall be held at the office of the Superintendent of Highways prior to starting work.

The Vendor shall be present at the conference and shall present a proposed schedule of work, source of materials

and be prepared to discuss the contract requirements and specifications.

After consultations with the Superintendent of Highways regarding areas to be treated and the level of treatment

desired, the Vendor shall inspect areas discussed. The final method of treatment and treatment schedule shall then be

discussed and agreed upon by the Vendor and the Superintendent. At that time, the Vendor will be supplied with the

required maps and any additional contact numbers. Wyoming County will provide a list of “no spray” areas to the

Vendor.

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Roadside Vegetation Control

Page 1 of 4

Wyoming County Highway Department

EQUIPMENT:

 Bidder shall submit with its bid a descriptive list of all equipment owned, rented or leased by bidder that it

intends on using in the performance of the work required by this bid. This description will include the

make, model and year of all equipment.

 Equipment used in the transportation and application of the chemical mixtures shall be modern, in good

repair, and not be more than fifteen (15) years in age. Equipment shall be of such design and construction

as to comply with all the requirements of the contract requirements and shall be sufficiently maintained at

all times, properly licensed, rigged and marked so as to meet all requirements of federal, state and local

rules, regulation, codes and laws that apply to such equipment and usage.

 Each spray unit shall be equipped with a sequential flashing arrow panel, capable of flashing left to right,

right to left, pass either side, or no passing. A strobe, visible in the front and rear, shall be in constant

operation during application of chemical mixtures.

 The equipment used in the application of chemical mixture shall be equipped with a spray boom capable of

being mounted on either side of the front or rear of the unit with adequate remote vertical control from

inside the cab of the unit and manual or remote horizontal control to allow delivery of the spray solution to

the specified area while keeping the amount of drift to an absolute minimum. The boom shall be composed

of two (2) pressure actuated diaphragm check valves, or approved equal, used in conjunction with two (2)

flat fan nozzles mounted eighteen (18) inches apart, one angled forward, the other aft, to prevent

shadowing. These nozzles shall be capable of individual or simultaneous operation and of sufficient size to

allow for the largest possible droplet size at a pressure not to exceed sixty (60) pounds per square inch, with

a vehicle speed not to exceed ten (10) miles per hour, and apply the spray solution at the specified rate per

acre.

 The spraying equipment shall be truck-mounted units each of which should have a liquid capacity of not

less than three hundred (300) gallons. Each unit shall be powered with a pump capable of pressures ranging

from twenty (20) to one hundred (100) pounds per square inch. Each spray unit shall be equipped with a

permanently attached anti-siphoning device, or water brake air gap to prevent backflow into any water

source. Nozzle-type spray gun and boom, as well as any other nozzle arrangement, shall be designed to

apply a large droplet of spray with an absolute minimum of atomization or drift.

 The Superintendent of Highways reserves the right to inspect the Vendor's equipment for compliance with

these Specifications prior to making an award. Bidders that do not possess equipment compliant with these

Specifications shall be considered non-responsive.

REPORTING:

The Wyoming County Highway Department shall be given daily reports at the completion of the services required

under this Contract. These reports shall show for each road: (1) the date each road was treated, (2) starting/ending

time sprayed, (3) any resistant species of weeds observed and the location(s) of such, (4) the miles traveled, (5) the

materials utilized, including EPA numbers, (6) the amount of materials applied and the rates at which such were

applied, (7) the actual lineal feet treated, and (8) the weather conditions observed at time of treatment, including the

direction and intensity of the wind at the time of such treatment.

MEASUREMENT AND PAYMENT:

Application and payment on Wyoming County Highways: One (1) application consists of the placement of the

herbicide solution to the required areas to the satisfaction of the Superintendent of Highways. No payment will be

made for deadhead mileage to and from sections to be treated, or between sections to be treated where the Vendor is

not required to treat said roadsides as described herein. Before payment is made, the Superintendent of Highways

must be satisfied that the workmanship and results of such are satisfactory as outlined below, and in this regard his

decision is final. Invoices for payment shall be issued to the Wyoming County Highway Department.

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Roadside Vegetation Control

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Wyoming County Highway Department

QUALIFICATIONS:

No submitted bid will be considered responsive unless the bidder submitting such bid meets the following

conditions:

 Each bidder shall submit with its bid evidence that it has had at least five (5) years of satisfactory

experience applying guide rail vegetation control herbicides in accordance with the specifications.

 Each bidder shall submit with its bid evidence that employees operating the herbicide application

equipment have had at least five (5) years of satisfactory experience, and have all necessary federal, state

and local permits and certifications relating to (i) the operation of the equipment called for, and (ii) the use

of the materials to be provided pursuant to these specifications, so that an acceptable and workmanlike job

will result.

 Each bidder shall submit with its bid evidence that it has a responsible field complaint program in effect, as

well as documented on-site chemical spill worker guidelines and a contingency plan for field operations.

Copies of such must be included with each bid.

 Each bidder must submit with its bid a copy of the license issued by the New York State Department of

 Environmental Conservation, Bureau of Pesticides, to apply pesticides. The license shall be current and

valid. All pesticide applicators shall provide evidence that he/she is registered at the time of application.

 Each bidder must submit with its bid a copy of the chemical manufacturer's labels and material data safety

sheets for the specified products

 Each bidder shall submit with its bid, as applicable to its business entity type, a copy of the appropriate

documentation from the Secretary of State or County Clerk that it is properly registered and authorized to

do business within the State of New York.

The Superintendent of Highways reserves the right to make any investigations or inquires necessary to determine the

competence and ability of the bidder to properly perform the work. If after an investigation, the Superintendent of

Highways is not satisfied that the bidder is properly qualified to meet all requirements contained herein and to

perform all work in a satisfactory manner, he may determine that the bid is non-responsive.

PREVAILING RATES SCHEDULE:

Successful bidders shall pay not less than the prevailing wage rate established by the New York State Department of

Labor, Bureau of Public Works. Certified payroll sheets from the Vendor will be required to be received by the

Wyoming County Highway Department before any invoice is paid. Wyoming County’s PRC# is 2026004028.

PROPOSAL:

Each proposal must be submitted on the official form that is furnished within these specifications. All bids must be

accompanied by a non-collusive bidding certification, hold harmless certification and a certificate of Insurance as

per county insurance requirements, and a NYSDOL Certificate of Registration attached. The County of Wyoming

shall have the option of extending the contract period for two (2) one-year periods upon mutual agreement. The

Wyoming County Highway Department reserves the right to reject any or all bids.

OTHER MUNICIPALITIES:

All provisions of this specification and the ensuing contract, including insurance, may be extended to all

municipalities in the County of Wyoming, and work ordered by them, shall be furnished according to their needs at

the prices and terms of the contract if the Vendor is agreeable.

02-20-2026

Roadside Vegetation Control

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Commodity Codes

• NAICS 561730Landscaping Services

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