Project Information

Bid Title

Workforce One-Stop Operator

Issuing Agency

Larimer County

Location

Colorado

Published Date

Apr 28, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q26-05

Original Source

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Bid Documents

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Project Description

Due Date	Number	Title	Documents	Contact
2026-05-13	Q26-05	Workforce One-Stop Operator	Bid Doc	Les Brown, Purchasing Agent brownxld@larimer.org 970-498-5954

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

RFQ #Q26-05

Workforce One-Stop Operator

RFQ SUMMARY:

To contract with one (1) One-Stop Operator under the Workforce Innovation and Opportunity Act

(WIOA) of 2014 for the Larimer County Local Workforce Development area.

This solicitation is funded with federal funds and the Consultants must comply with all applicable federal

laws, regulations, and requirements. See Attachment A - Professional Services Agreement and read

Exhibit D - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL

AWARDS; this exhibit will become part of the contract.

FEDERAL FUNDS AVAILABLE FOR THIS PROJECT ARE NOT-TO-EXCEED $17,000.00

QUESTION DEADLINE: May 5, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not

receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No

questions will be accepted after the date and time referenced above. All questions received will be answered

via Addendum only.

DEADLINE FOR SUBMITTALS: May 13, 2026 @ 10:00 a.m. (MT)

We will only be accepting quotations submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet

Direct) portal, up to the date and time referenced above, at which time they will be recorded.

BIDNET PORTAL / RFQ OFFICIAL WEBSITE:

To view official RFQ documents and addenda only available on the BidNet portal, use the following link:

https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this bid may result in disqualification of your RFQ.

1. INTENT

Larimer County Economic and Workforce Development (LCEWD) intends to contract with one (1) One-Stop

Operator under the Workforce Innovation and Opportunity Act (WIOA) of 2014 for the Larimer County Local

Workforce Development area.

*** No third-party contracts or subcontracts will be allowed ***

The One-Stop Operator, in a Consultant role, will play a critical part in supporting the LCEWD and the Larimer

County Workforce Development Board (WDB) by facilitating, coordinating, negotiating, and amending

Memorandums of Understandings (MOUs) with partners identified in the WIOA. The One-Stop Operator will

also monitor the service delivery and performance goals identified in the MOU’s and help coordinate enhanced

service delivery in the workforce area. Please refer to the Scope of Work for a detailed description of the

role and responsibilities for the One-Stop Operator.

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WIOA’s focus is on further enhancing the high-quality workforce system by continuing to align investments in

workforce, education, and economic development to regional in-demand jobs. WIOA places greater emphasis

on local resource coordination to better meet the needs of job seekers and businesses. Inclusive in the

requirements under WIOA is the necessity to competitively select a One-Stop Operator to support the

implementation of Memorandums of Understanding (MOU) within the local area. In the Larimer Area, the

Workforce Development Board is responsible for selection and oversight of the One-Stop Operator.

The Larimer County WDB is composed of regional representatives of business, education, labor organizations,

community-based organizations, economic development organizations, one-stop partners, and other

representatives determined by WIOA.

Under WIOA, each mandated partner is required to enter into a MOU with the Larimer County Workforce

Development Board and the LCEWD that outlines the service delivery and financial relationship for co-located

partners and service delivery, coordination, and ‘cost sharing’ for non-co-located partners.

Relevant information on the Workforce Innovation and Opportunity Act can be found at the U.S. Department of

Labor’s Employment and Training Administration resource page with guidance and technical assistance tools.

Below are some additional resources vendors may find useful:

• The Workforce Innovation and Opportunity Act

• Quick Reference Guide to WIOA Joint FinalWIOA One-Stop Partner Requirements and Access to

Services

FEDERAL FUNDS AVAILABLE FOR THIS PROJECT ARE NOT-TO-EXCEED $17,000.00

2. QUALIFICATIONS

Qualifications, at a minimum, include the following and need to be documented explicitly in the Consultant’s

quote.

1. Consultant must operate pursuant to 20 C.F.R.§678.600.

2. Consultant must have no improper, unethical, or illegal relationships or conflicts of interest between or

among the respondent, Larimer County WDB, the required Larimer Workforce Area partners, and any other

parties to this RFQ.

2.1. The Consultant is responsible for disclosing, in their quote submission, any such relationships. The

Larimer County WDB reserves the right to determine the materiality of such relationships, when

discovered or disclosed, and to decide whether or not respondent disqualification and/or cancellation

shall be at no fault or liability to the Larimer County WDB.

3. Consultant must have knowledge of and experience with the workforce development system and the

WIOA.

3. SCOPE OF WORK

The role of the One-Stop Operator is to assist with implementing the Board’s priorities and through

collaboration, coordinating required one-stop partner activities as outlined below to strengthen the talent

development ecosystem.

Under the direction of the WDB, and in partnership with LCEWD, the One-Stop Operator is responsible for, but

not limited to, the following:

1. Draft MOUs using a standard template format approved by the partners and Larimer WDB, obtain

consensus among the affected partners, outline results of negotiated costs, track and monitor the MOUs

approval, and signature processes.

2. Coordinate with the WIOA mandated partners (9-12 partners) for the establishment, creation, and

monitoring of Memorandums of Understanding (MOU) as required by Colorado Department of Labor and

Employment (CDLE). All parties must enter into good faith negotiations. If agreement is not reached, any

party to the MOU may request assistance from the WDB, LCEWD, CDLE, the Governor or other

appropriate parties on aspects of the MOU.

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3. The One-Stop Operator will provide completed and fully executed MOUs to all mandated partners by the

due date established by the Colorado Department of Labor and Employment.

4. Convene partner meetings, develop meeting agendas, facilitate meetings, and prepare/distribute meeting

notes to enhance service delivery in the workforce area.

4.1. At least one (1) but no more than two (2) annually.

5. Establish protocol(s), in partnership with the mandated partners, Larimer WDB and LCEWD, for monitoring

adherence and successes achieved through the MOUs and make recommendations to the WDB as

necessary.

6. Bi-annually attend and provide updates at the WDB Executive Committee.

7. Prepare a semi-annual report to the WDB and mandated partners regarding the progress and performance

of the partnerships, as outlined in the MOUs, across the workforce system.

8. Provide an opportunity for all mandated partners to review the report, and provide input, prior to release

and/or presentation to the WDB. Responsibility for enforcing non-compliance and/or challenge areas

regarding the MOUs is held by the WDB.

9. Annually, at a minimum, formally present the report(s) to the WDB Executive Committee.

10. Annually, at a minimum, formally organize, facilitate, and lead one customer-based focus group and

provide a written summary report outlining learning opportunities and recommendations on service

improvements.

4. AWARD AND CONTRACT

A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable quote,

deemed the best value, best fit, and most advantageous to Larimer County. To assist in the decision for

award: interviews may be held, background checks may be performed, references may be contacted, and

other inquiries may be taken to determine the abilities of the Contractor.

The term of the agreement will be one (1) year starting July 1, 2026. The County, at its sole option, may offer

to extend this contract for up to three (3)) additional one-year terms. The extension option may be exercised

providing satisfactory service is given, and must be mutually agreed upon in writing, by and between the

County and the Award Vendor.

A Sample of Larimer County’s “Professional Services Agreement” is included with this Request for quote as

Attachment A - Professional Services Agreement. Any exceptions or requested additions to the attached

agreement must be stated and submitted with your quote; these requests will not be accepted after the quote

has closed. The County makes no guarantee of any changes or concessions but will review and consider all

requests submitted.

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that

meets, at a minimum, the Insurance Requirements published in the solicitation. This valid COI must be

received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County

listed as Additional Insured and Certificate Holder. Work may only begin after the COI has been approved by

Risk Management.

5. INSURANCE REQUIREMENTS

BEFORE submitting your company quote, confirm with your insurance carrier that your company can meet the

insurance requirements published in the solicitation. Your company insurance coverages should be correctly

noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess

appropriate insurance at all times during the contract; these coverages are purchased at the company's

expense. The County’s insurance requirements may necessitate a company adding or increasing

coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included

in your pricing at the time of submission and will not be permitted to be added later.

Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to

Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The

insurance required herein shall be procured and maintained in full force and effect for the duration of the

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Contract or Agreement and shall be written for not less than the following amounts, or greater if required by

law. Such certificate shall be delivered to InsuranceCert@larimer.org.

1. Workers' Compensation and Employers' Liability

1.1. Workers’ Compensation:

Statutory

1.2. Employer's Liability:

$100,000 Each Accident

$500,000 Disease-Policy Limit

$100,000 Disease-Each Employee

1.3. Waiver of Subrogation in favor of Larimer County

1.4. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado

Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be

provided.

2. General Liability on an Occurrence Form with minimum limits as follows:

3. Per Occurrence Limit

$1,000,000

4. General Aggregate Limit

$2,000,000

5. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.

6. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to be

as follows:

6.1. Bodily Injury & Property Damage Combined Single Limit

$1,000,000

6.2. Lower limits may be accepted if automobiles are not used for transport in relation to goods/service

provided as outlined in agreement (i.e. only commuting to job site).

7. Professional Liability/Errors & Omissions

$1,000,000

8. Network Security and Privacy Liability (Cyber Liability)

$1,000,000

9. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies

in conjunction with primary insurance policies if necessary.

10. General Liability and Automobile Liability insurance policies shall include Larimer County and its

elected and appointed officials and employees as additional insureds as their interests may appear.

11. The County reserves the right to reject any insurer it deems not financially acceptable by insurance

industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and

shall have an AM Best rating of not less than A- VII.

12. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or

Agreement shall provide the required coverage and shall not be suspended, voided, or canceled. Should

any of the required policies be canceled before the expiration date, notice shall be delivered to Larimer

County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.

13. Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted

services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in

this document and the subcontractor must include Larimer County an additional insured as described in

section VII.

ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER

COUNTY RISK MANAGEMENT DIVISION.

6. GENERAL INSTRUCTIONS TO RESPONDENTS

6.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

6.2 Cooperative Purchasing:

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

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6.4 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not

discriminate. Larimer County strongly encourages the use of small and minority firms, women’s business

enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Respondents they will be afforded full and fair opportunity to submit a

quotation in response to this RFQ and they will not be discriminated against on the basis of age 40 and over,

race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual

orientation, gender identity, gender expression, military or veteran status, or any other applicable status

protected by Federal, State, or local law in consideration for this contract.

6.4 General Requirements:

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

No vendor awarded a solicitation shall be federally debarred. Such debarment will be checked through the

System for Award Management, at https://sam.gov/SAM

No quote is contingent on the purchase of all items listed. The right is reserved to reject any and all quotes or

parts thereof. Prices and terms must remain in effect until a contract has been executed.

6.5 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to

qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)

business days’ notice. Please email the Contact Person listed on page 1 or call Relay Colorado 711. “Walk-

in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if

advance notice is not provided.

6.6 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the

System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

Domestic Preferences (2 CFR 200.322)

When federal funds are used, Larimer County to the greatest extent practicable and consistent with law, may

provide preference for the purchase, acquisition, or use goods, products, and materials produced in the United

States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured

products. The requirements of 2 CFR 200 must be included in all subawards, contracts, and purchase orders

under Federal awards.

For projects involving infrastructure—whether or not infrastructure is the primary purpose—the stricter of the

Domestic Preference or Buy America requirements will apply (see below).

Buy America Preferences for Infrastructure Projects (2 CFR 184):

When federal funds are used:

• All iron or steel articles, materials, or supplies must be produced entirely in the U.S. (from initial melting

through coatings).

• All manufactured products must be produced in the U.S., with more than 55% of total component costs

coming from U.S. sources.

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