Project Information

Bid Title

City-Wide Catering and Food Service

Issuing Agency

City of Pontiac

Location

Michigan

Published Date

May 10, 2026

Closing Date

Jul 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: City-Wide Catering and Food Service

Addenda: 0

Release Date: 5/8/2026

Due Date: 7/13/2026

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City-Wide Catering and Food Service

Procurement

91852 , 95284 , 96115 , 96119

Project ID: 2026-REQ-0138

Release Date: Friday, May 8, 2026

· Due Date: Monday, July 13, 2026 2:00pm

Posted Friday, May 8, 2026 8:23pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid63 days, 16 hours, 6 minutes

Post Information

Posted At:Fri, May 8, 2026 8:23 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Pontiac is seeking to procure services from vendors who will provide high-quality catering and food service for City of Pontiac meetings, trainings, and City-sponsored events of various sizes. Services include diverse menu options (with dietary accommodations), multiple service styles (boxed, buffet, plated, drop-off), timely delivery and setup at City locations, and provision of all necessary equipment and disposables. Vendors must comply with all applicable food safety, licensing, and sanitation regulations, maintain required certifications, and ensure professional staffing, setup, and clean-up. Clear, itemized pricing and invoicing tied to City events and departments are required, with any minimums or surcharges identified in advance. The vendor is expected to maintain consistent quality, respond to feedback, and be available for both regular business hours and, when requested, evening and weekend events.

Background

The City of Pontiac regularly hosts meetings, trainings, community programs, and special events that require reliable, high‑quality catering and food service support. These events vary in size and purpose and may involve elected officials, City staff, partner agencies, and members of the public. To ensure consistency, cost effectiveness, and compliance with applicable regulations, the City is establishing a standardized, city‑wide scope of services for catering and food service. This framework will guide how vendors support City operations, promote fair and transparent procurement, and help departments efficiently plan and execute events that reflect the City’s professional standards.

Timeline

Solicitation Posted Date:

May 8, 2026

Pre-Proposal Meeting (Non-Mandatory):

June 17, 2026, 11:00am

Microsoft Teams: https://teams.microsoft.com/meet/21877437156293?p=jA1sxFRjdeoR8jh4PK

Meeting ID: 263 309 263 590 231
Passcode: fR9M2GQ7

Question Submission Deadline:

June 24, 2026, 4:30pm

Question Response Deadline:

June 26, 2026, 4:30pm

Deadline to Submit Bid:

July 13, 2026, 2:00pm

Public Bid Opening:

July 13, 2026, 2:30pm

Microsoft Teams: https://teams.microsoft.com/meet/212035186961764?p=op2gKaaFW8hr8EdRLc

Meeting ID: 212 035 186 961 764

Passcode: ut9RE3yt

Interviews with Shortlisted Vendors (Non-Mandatory):

July 2026 - to be scheduled between the hours of Noon and 3 p.m. ET.

Interviews will take place at:
City Hall
Shrine Room
47450 Woodward Avenue
Pontiac, Michigan 48342

Times: one-hour increments available from Noon until 3 p.m. on June 2 and June 3 respectfully.

Commodity Codes

• NAICS 722310Food Service Contractors
• NAICS 722320Caterers

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