Project Information

Bid Title

Confined Space Monitors with Service Program

Issuing Agency

Monroe County Water Authority

Location

New York

Published Date

Nov 14, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Confined Space Monitors with Service Program
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Due: December 4, 2025 by 3 p.m.

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REQUEST FOR

QUALIFICATIONS & PROPOSAL

Monroe County

Water Authority

Confined Space Monitors

With Service Program

Engineering File Number: 25-029

November 14, 2025

Monroe County Water Authority

475 Norris Drive

Rochester, New York 14610

Table of Contents

SECTION

1

2

3

4

5

TITLE

Invitation to Participate

Detail Scope of Work

Specific Proposal Requirements

General Information for The Proposer

Proposal

Request for Qualifications and Proposal

Confined Space Monitors Service Program

Page | 1

SECTION 1 - INVITATION TO PARTICIPATE

1.1 Purpose

The Monroe County Water Authority (the “MCWA”) is soliciting statements of qualifications (SOQs) and

price proposals (Proposals) from Suppliers for a renewable lease agreement to supply all instruments

and related equipment necessary to perform gas detection functions including continuous remote

monitoring via the internet, routine maintenance, and ready-to-use replacement instrument services

associated with MCWA’s confined space program.

Prospective Proposers must offer an SOQ and a Proposal that meets the scope of services, qualifications

and general description of work activities identified in Section 2 of this document.

In responding to this Request for Qualifications and Proposal (RFQ/P), Proposers must follow the

prescribed format as outlined in Section 3. By so doing, each Proposer will be providing MCWA with

comparable data submitted by other Proposers and, thus, be assured of fair and objective treatment in

the MCWA review and assessment process. Note that MCWA is requiring that your SOQ and your

Proposal be submitted in separate documents and in separately sealed envelopes.

1.2 RFQ/P Procurement Officer

Pursuant to State Finance Law §139-j and 139-k, this RFQ/P includes and imposes certain restrictions on

communications between a Governmental Entity (the MCWA) and Bidder/Offerer (i.e., Proposer) during

the procurement process. The RFQ/P Procurement Officer identified below is the sole point of contact

regarding this RFQ/P from the date of issuance until the selection of the successful Proposer.

Tim Stevens, P.E.

475 Norris Drive

Rochester, New York 14610

Phone: (585) 442-2001 Ext. 283

Email: tim.stevens@mcwa.com

1.3 Presentation and Clarification of MCWA’s Rights and Intentions

MCWA intends to enter into a 5-year contract with the selected Proposer to supply the services

described in Section 2.

It should be noted that this intent does not commit MCWA to award a contract to any responding

Proposer, or to pay any costs incurred in the preparation of the proposal in response to this request, or

to procure or contract for any services. MCWA reserves the right, in its sole discretion, to (a) accept or

reject in part or in its entirety any proposal received as a result of this RFQ/P if it is in the best interest of

MCWA to do so; (b) award one or more contracts to one or more qualified Proposers if necessary to

achieve the objectives of this RFQ/P if it is in the best interest of MCWA to do so.

1.4 Time Line

The schedule of events for this RFQ/P is anticipated to proceed as follows:

♦ Advertisement Date: November 14, 2025.

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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