Project Information

Bid Title

South Shore Village Business Improvement District Gateway Signs bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

Nov 7, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	South Shore Village Business Improvement District Gateway Signs bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: TO: PROSPECTIVE BIDDERS                                                                November 7, 2025 RE:  South Shore Village Business Improvement District (BID) Gateway Signs PROJECT OVERVIEW The South Shore Village Business Improvement District (BID) Board is seeking a qualified contractor to design and install two gateway signs to identify the district. The signs should incorporate the district’s new logo and brand standards and meet the requirements for a Neighborhood Commercial District Identifier Sign, as defined in UDO Section 39-8.05.C.1-7 . The board is interested in exploring different sign styles, construction types, and the potential for illumination at this early stage, as they formulate a budget for the project. South Shore Village is a vibrant commercial district located on the southern shore of Lake Macatawa, less than a mile southwest of Holland’s downtown. It is a unique point of connection between downtown and the waterfront, with an eclectic mix of shopping, dining, public art, and services that reflect its nautical and local vibe. Prospective consultants are encouraged to review the South Shore Village Neighborhood Vision and Engagement Plan for additional insights about the area and its goals. SUBMISSION DETAILS The bids will be received until JANUARY 5, 2026. Bids must include the “BID SPECIFICATION FORM” provided. The City of Holland distributes bid documents through the Michigan Intergovernmental Trade Network (MITN) website https://www.bidnetdirect.com/mitn/cityofholland/ and through the Bids and RFPs page on the City’s website https://www.cityofholland.com/Bids.aspx . Questions pertaining to the specifications or bid document should be directed to Community & Neighborhood Services (CNS), Anna Schutter For security reasons, you must enable JavaScript to view this E-mail address. . A South Shore Village BID Board meeting will be held to answer questions and provide information to potential bidders on November 18 at 1:00pm in Holland City Hall. This optional meeting is in addition to the required meeting, to be held after bid selection. If planning to attend, please RSVP to Anna Schutter by November 14 at 12:00pm. Questions and answers from the November 18, 2025 meeting will be published at https://www.bidnetdirect.com/mitn/cityofholland/ on Friday, November 21, 2025 by 5pm. Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and shall not be withdrawn, modified or altered after the bid opening. Contracts and Purchase orders shall be awarded to the lowest responsible bidder.  In determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-48 of the Ordinance Code of the City of Holland shall be considered. Publication Date/Time: 11/7/2025 11:00 AM Closing Date/Time: 1/5/2026 5:00 PM Related Documents: 2025-11-07 SSV BID Sign Request - Final.pdf

Attachment Preview

TO: PROSPECTIVE BIDDERS

November 7, 2025

RE: South Shore Village Business Improvement District (BID) Gateway Signs

PROJECT OVERVIEW

The South Shore Village Business Improvement District (BID) Board is seeking a qualified

contractor to design and install two gateway signs to identify the district. The signs should

incorporate the district’s new logo and brand standards and meet the requirements for a

Neighborhood Commercial District Identifier Sign, as defined in UDO Section 39-8.05.C.1-7.

The board is interested in exploring different sign styles, construction types, and the potential

for illumination at this early stage, as they formulate a budget for the project.

South Shore Village is a vibrant commercial district located on the southern shore of Lake

Macatawa, less than a mile southwest of Holland’s downtown. It is a unique point of

connection between downtown and the waterfront, with an eclectic mix of shopping, dining,

public art, and services that reflect its nautical and local vibe.

Prospective consultants are encouraged to review the South Shore Village Neighborhood

Vision and Engagement Plan for additional insights about the area and its goals.

SUBMISSION DETAILS

The bids will be received until JANUARY 5, 2026.

Bids must include the “BID SPECIFICATION FORM” provided.

The City of Holland distributes bid documents through the Michigan Intergovernmental Trade

Network (MITN) website https://www.bidnetdirect.com/mitn/cityofholland/ and through the Bids

and RFPs page on the City’s website https://www.cityofholland.com/Bids.aspx.

Questions pertaining to the specifications or bid document should be directed to Community &

Neighborhood Services (CNS), Anna Schutter a.schutter@cityofholland.com.

A South Shore Village BID Board meeting will be held to answer questions and provide

information to potential bidders on November 18 at 1:00pm in Holland City Hall. This

optional meeting is in addition to the required meeting, to be held after bid selection.

If planning to attend, please RSVP to Anna Schutter by November 14 at 12:00pm.

Questions and answers from the November 18, 2025 meeting will be published at

https://www.bidnetdirect.com/mitn/cityofholland/ on Friday, November 21, 2025 by 5pm.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified or altered after the bid opening.

Contracts and Purchase orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 of the Ordinance Code of the City of Holland shall be considered.

GENERAL CONDITIONS

1. Project Scope and Deliverables

• Design and install two (2) gateway signs for the South Shore Village BID.

o Tentatively located at the convergence of 16th, 17th, and South

Shore Drive; and at 16th and Kollen Park Drive.

• After bid is awarded, attend at least one BID Board meeting to gather thoughts, feedback,

and inspiration from board members. This is separate from the optional information

meeting offered on November 18, 2025.

• Communicate with City Staff throughout the process to keep updated and provide drafts

as necessary for reflection and feedback.

• Ensure signs meet the requirements for a Neighborhood Commercial District Identifier

Sign, as defined in UDO Section 39-8.05.C.1-7. Including, but not limited to:

o Sign shall be located on private property

o Freestanding signs shall not exceed a maximum of 6 feet in height

and 25 square feet in area and shall not create a visibility hazard for

motorists or pedestrians.

• Secure all permits and approvals required for installation.

• All work shall be subject to inspection by the City of Holland and shall meet recognized

standards of good workmanship.

2. Completion

The work shall be completed by April 1, 2026.

3. Payments

The contractor shall be paid the total contract price upon completion of the work and its

acceptance by the City.

4. Proposal Requirements

• Completed Bid Form (attached)

• Resume and/or portfolio which includes examples of past work

• Project Proposal

• Project Timeline

5. Submission of Proposals

An electronic copy of your proposal may be submitted via the MITN website:

https://www.bidnetdirect.com/mitn/cityofholland/ or a thumb drive may be mailed/or

dropped off in a sealed envelope by JANUARY 5, 2026.

City of Holland

Attn Finance/Purchasing

270 River Ave.

Holland MI 49423

6. Selection Process

City of Holland staff reserves the right to designate proposers as qualified and to prepare

a list ranking those designated as qualified based on the City of Holland’s determination,

in its sole discretion, of the best interest of the City. City of Holland staff will evaluate

proposals in a fair, consistent, and objective manner. Selection of the firm shall be based

on the response to questions or requirements identified in this RFP and potential

negotiations related to scope of project in consideration of available budget resources.

The City of Holland reserves the right to require interviews as staff feels is needed.

Selection criteria will require a good fit with the City of Holland team. The final staff

recommendation will be made to the City Council for consideration and approval.

7. Proposed Timeline

RFP Published

Information Meeting w/ SSV BID Board

Proposals Due

Bid Awarded

Brainstorm Meeting w/ SSV BID Board

Project Completed

November 7, 2025

November 18, 2025

January 5, 2026

January 12, 2026

January 20, 2026

April 1, 2026

South Shore Village Business Improvement District (BID)

Gateway Signs Design and Installation

Bid Specification Page

Business Name:

Address:

Contractor Name:

Phone #:

Email:

Supervisor Name & Phone #:

Requirements: Submit a completed bid for the project scope, including a project

proposal and timeline. Please give a total project bids on the lines provided.

Project Scope: (please attach additional sheets if needed)

____________________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

Project Timeline:

__________________________________________________________

__________________________________________________________

__________________________________________________________

BID TOTAL FOR SIGN DESIGN $_________________

BID TOTAL FOR SIGN MANUFACTURING $_________________

BID TOTAL FOR SIGN INSTALLATION $_________________

BID TOTAL FOR ILLUMINATION $_________________

Anticipated Completion Date: ___________________________

Date of Bid __________________

We, the undersigned, being familiar with specifications and conditions for bidding,

propose to design and install two gateway signs for the South Shore Village

Business Improvement District in accordance with the scope of work.

This bid is NET and includes all costs associated with the deliverables.

This bid is firm for a period of thirty (30) days from the date of the bid opening and will

not be withdrawn, modified or altered after the bid opening.

Signature of Bidder_________________________________________

Company Represented_______________________________________

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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