Project Information

Bid Title

2026 Ram 5500 Truck for Fire

Issuing Agency

City of Kannapolis

Location

North Carolina

Published Date

Feb 27, 2026

Closing Date

Mar 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-07

Original Source

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Bid Documents

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Project Description

Bid#:	26-07
Title:	2026 Ram 5500 Truck for Fire
Due Date:	March 9, 2026 - 10:30 am
Status:	Open
Addendums:
Bid Results:

Attachment Preview

CITY OF KANNAPOLIS

NORTH CAROLINA

INVITATION TO BID

BID # 26-07

Request for bids, so marked, pursuant to General Statutes of North

Carolina, Section 143-129 will be received by the Purchasing

Department, City Office, 401 Laureate Way, Kannapolis, North Carolina

until 10:30 am Monday, March 9, 2026, at which time they will be

publicly opened and read for the following:

2026 Ram 5500 Chassis Cab, Tradesman Crew Cab Truck for Fire Department

Instructions and complete specifications are attached.

The City of Kannapolis reserves the right to accept or reject, in

whole or in part, such bids as appear in its judgement to be in the best

interest of the City.

Renee Butler

Purchasing Agent

(704) 920-4304

Published one (1) time

Friday, February 27, 2026

BID SPECIFICATIONS

26-07

2026 RAM 5500 CREW CAB TRUCK

FIRE DEPT.

CITY OF KANNAPOLIS, NORTH CAROLINA

The purpose of these specifications is to establish the requirements for providing a 2026 Ram 5500

Chassis Cab, Tradesman truck for the City of Kannapolis. Bidders shall provide exact equipment

as described in these specifications.

Table of Contents

1.0 Coverage

2.0 Equipment Specification

3.0 Placement of Order

4.0 Acknowledgment of Order

5.0 Inspection & Acceptance

6.0 Terms

7.0 Invoicing & Payment

8.0 Right to Reject Any or All Bids

9.0 Bid Bond Required

10.0 Base Price Bid Sheet Required / Submission of Bids

11.0 Information & Addendum

12.0 Terms

13.0 Warranty

14.0 Invoicing & Payment

15.0 Right to Reject Any or All Bids

16.0 Firm Bids

17.0 Bid Bond Required

18.0 Base Price Bid Sheet Required / Submission of Bids

19.0 Information & Addendum

ATTACHMENT A: Base Price Bid Summary Sheet

1.0 Coverage

This request for proposal covers the requirements for a 2026 Ram 5500 Chassis Cab,

Tradesman Crew Cab 4WD Cummins 6.7L Turbo Diesel for use by the City of Kannapolis

Fire Dept.

2.0 Vehicle Type/Model

Various as described in Attachment “A”.

3.0 Major Standard Equipment

Vehicle to be equipped with all major standard equipment for 2026 except where

differences are created by the optional features selected at time of order.

4.0 Equipment Installation

All items to be factory installed unless otherwise provided for in contract specifications or

purchase order. Optional features may be installed by contractor where factory installation

is not available.

5.0 Interior Trim Type & Color

Interior trim type to be heavy duty vinyl, standard factory color specified by the City at the

time of the order or otherwise noted in attached specifications.

6.0 Exterior Color

Exterior paint to be factory standard solid color to be specified by the City at the time of

order. All manufacturer's standard exterior/interior colors and color combinations are to be

available on a single or multiple vehicle basis. The contract price shall include all standard

and clear coat exterior colors, which are available from the manufacturer at no extra charge.

7.0 Placement of Order

The City of Kannapolis will issue a purchase order directly to the contractor. Purchase

orders will indicate vehicle description, quantity, exterior/interior colors, optional

equipment desired, titling information, and a contact person and telephone number.

8.0 Acknowledgment of Purchase Order

Contractor shall acknowledge receipt of purchase order and shall advise the City of

Kannapolis of any delays in delivery.

9.0 Service Requirements

Prices are to include complete service prior to delivery to the City of Kannapolis, including

the following:

(1) Complete lubrication.

(2) Checking all fluid levels to insure they are filled to manufacturer's recommended

capacity. (Crankcase, differential, battery, radiator, power steering, transmission,

etc.)

(3) A full tank of diesel at the time of delivery.

(4) Adjustment of engine to proper operating condition, if required.

(5) Inflating tires to correct pressure.

(6) Careful check to insure proper operation of all mechanical and electrical features.

(7) Careful check to insure there are no appearance defects.

(8) Thorough cleaning, and washing if necessary, of all vehicles and the removal of

all unnecessary tags, vendor markings, stickers, paper, etc.

(9) A valid State of North Carolina motor vehicle safety inspection sticker.

(10) Careful check to insure that vehicle meets all contract specifications and that all

optional equipment that was ordered is properly installed and operates correctly.

10.0 Delivery & Pick-Up

Delivery from manufacturer shall be made to contractor. Contractor to provide City with

approximate delivery date. Upon receipt of the vehicles, the contractor will be responsible

for the delivery of the vehicles to the City of Kannapolis for inspection and acceptance.

The contractor shall provide warranty card, Odometer Statement, "Application for Title"

and "Manufacturer's Certificate of Origin" necessary to obtain registration plates from the

N.C. Department of Motor Vehicles. Contractor will supply each vehicle with a temporary

tag for use until permanent registration can be obtained.

11.0 Inspection and Acceptance

The inspection and acceptance of all units will be conducted by City of Kannapolis

Department Heads or his or her designee and the contractor. Inspection will include

verification that contract specifications have been met and that all service requirements

have been satisfactorily accomplished. Vehicles which do not meet the required

specifications will not be accepted.

12.0 Terms

Net 30 days after receipt of correct invoice or acceptance of vehicles, whichever is later.

13.0 Warranty

Vehicles are to be covered by the manufacturer's standard warranty of a minimum of 36

months or 36,000 miles, whichever occurs first, on basic vehicle, no deductible; and 6 years

or 100,000 miles, whichever occurs first, on corrosion. The City of Kannapolis is to receive

the benefit of any increase in manufacturer's new car warranty applicable to vehicles

purchased from this contract.

14.0 Invoicing & Payment

Invoices for payment shall be directed to the City of Kannapolis Accounts Payable, 401

Laureate Way, Kannapolis, North Carolina 28081. Or email: ap@kannapolisnc.gov.

Payment shall not be made until vehicles have been inspected and accepted, and all

warranty cards, two sets of keys with code numbers, manufacturer's certificate of origin,

and title papers have been received by the City of Kannapolis.

15.0 Right to Reject Any or All Bids

The City of Kannapolis reserves the right to reject any and all bids. It further reserves the

right to waive formalities and technicalities and to accept any bid deemed to be in the best

interest of the City of Kannapolis.

16.0 Firm Bids

Bids will be examined promptly after opening and an award made at the earliest possible

date. No bids may be withdrawn, however, until 30 days after bid opening date.

17.0 Bid Bond Waived

18.0 Base Price Bid Sheet Required (Attachment A)/ Submission of Bids

Each bidder shall submit a proposal on the attached “Base Price Bid Sheet” (Attachment

A). Please review these specifications carefully. All proposals are due in the Purchasing

Manager’s office, 401 Laureate Way, Kannapolis, NC 28081 no later than 10:30 am on

Monday, March 9, 2026, at which time they will be publicly opened and read. Your

proposal should be submitted in a sealed envelope and plainly marked as follows:

“SEALED BID #26-07 FOR 2026 RAM 5500 FOR FIRE DEPARTMENT”.

The base price shall include all major standard equipment and options as required by

these specifications. The "estimated quantity" listed for each vehicle on the bid

worksheet shall not be construed as an obligation by the City of Kannapolis to purchase

the specific quantities indicated. The estimated requirement is intended only as a guide

for the bidder in determining unit prices. The bid must be signed by an authorized

official of the firm. Bids may be rejected if they show any omissions, alterations of form,

additions not called for, conditional bid or any irregularities of any kind. Bidders must

complete all blanks where requested and provide both unit and extended prices. The

price per item shall be a firm price for every item. In case of error in extensions of prices

in the bid, the unit prices shall govern provided that they reduce the cost to the City.

Purchases of types of vehicles may be separated and awarded to more than vendor.

Specifications enclosed herein are intended to obtain competitive bids. If specifications

seem to be written around a particular make, please bid a comparable standard and state

any deviation from specification on the enclosed proposal form provided.

Prices quoted shall include all freight and delivery charges.

Do not include taxes in bid figures. The City pays sales tax and this should be added to

invoices as a separate line item. The City is exempt from Federal excise tax and will

issue a Federal exemption certificate.

Bids shall be awarded to the lowest responsible bidder taking into consideration quality,

performance, and delivery.

19.0 Information & Addendum

Inquiries concerning bid requirements or specifications should be directed to Renee Butler,

Purchasing Manager at 704-920-4304 or email: rbutler@kannapolisnc.gov.

All changes in specifications shall be in writing in the form of an addendum and

furnished to all bidders. No oral statements, explanations, or commitments shall be of

any effect unless incorporated in the addenda.

The General Statues of the State of North Carolina insofar as they apply to purchasing

and competitive bidding, are made part hereof.

The City of Kannapolis is an equal opportunity purchaser. All interested and qualified

proposers are encouraged to bid.

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