Project Information

Bid Title

Welding Simulators

Issuing Agency

State Government of Arkansas

Location

Arkansas

Published Date

May 26, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB-2026-02

Original Source

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Bid Documents

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Project Description

Current Solicitations

Bid Information Bid Number: IFB-2026-02 Agency: Black River Technical College Opening Date & Time: 06/09/2026 10:00 AM CDT Description: Welding Simulators Buyer's Email: rhonda.stone@blackrivertech.edu

Bid Documents PDF XLS Other Web IFB-2026-02 - Solicitation

Attachment Preview

INVITATION FOR BID

BID Number: IFB 2026-2

Commodity/Service:

Welding Simulators (Quantity – 2)

Date Issued: May 26, 2026

Purchasing Agent: Rhonda Stone

Telephone: (870) 248-4031

Bid Opening Date: June 9, 2026

Bid Opening Time: 10:00 AM

Central Time

BIDS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED ABOVE. THE

BID ENVELOPE, INCLUDING THE OUTSIDE OF OVERNIGHT PACKAGES, MUST BE

SEALED AND SHOULD BE PROPERLY MARKED WITH THE BID NUMBER, DATE

AND HOUR OF BID OPENING AND VENDOR'S RETURN ADDRESS. IT IS NOT

NECESSARY TO RETURN "NO BIDS" TO BLACK RIVER TECHNICAL COLLEGE.

Vendors are responsible for delivery of their bid documents to Black River

Technical College prior to the scheduled time for opening of the particular IFB.

When deemed appropriate, vendors should consult with special hand delivery

providers to ensure the bid documents will be delivered to Black River Technical

College Special Hand Delivery Address specified and will do so prior to the

scheduled time for BID opening. Special hand delivery providers (USPS, UPS,

FedEx, etc.) may deliver on a schedule determined by each individual provider.

And, if you send your proposal response by U.S. mail, it is recommended that you

allow extra days in advance of the scheduled opening date.

BID MAILING ADDRESS

Black River Technical College

P O Box 468

Pocahontas, AR 72455

BID DELIVERY ADDRESS BID OPENING LOCATION

Black River Technical College Black River Technical College

1410 Hwy 304 E

1410 Hwy 304 E

Pocahontas, AR 72455

Pocahontas, AR 72455

Page 1 of 12

The College reserves the right to waive any formalities in to or reject any and all bids or to modify,

change or otherwise alter the bid requirements, process or acceptance of bids as they deem

necessary. Preparations by the contractor shall in no way obligate the owner with the contractor

and/or bidder or any or all other parties with possible interest in work or relationship to the bidder,

contractor or owner.

BRTC Welding Simulation Program

Welding Simulator Specifications

Equipment Specifications

Dual User Virtual Reality Welding Simulator

1. Equipment Overview

Purpose:

To provide advanced, scalable, and cost-effective welding training that accelerates student skill

development, increases certification rates, and reduces material and operational costs.

2. Core Technical Specifications

System Configuration

• Dual-user training system (2 students simultaneously)

• VR headset (2160 x 2160 resolution per eye)

• Dual 22” touchscreen monitors

• Intel i7 processor with NVIDIA GTX 1050Ti graphics

• Windows 10 Pro operating system

Included Training Hardware

• MIG (GMAW/FCAW) welding gun

• Stick (SMAW) stinger

• TIG (GTAW) torch with adaptive foot pedal

• Adjustable welding stands (0–90° positions)

• Multiple welding coupons (flat, pipe, groove, etc.)

Simulated Welding Capabilities

• Processes:

o MIG (short arc, spray, pulse)

o Flux-cored (gas & self-shielded)

o Stick (E6010, E6013, E7018)

o TIG (with/without filler)

• Materials:

o Mild steel

o Stainless steel

o Aluminum

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• Positions:

o Plate and pipe (1G–6G, 2F–5F)

Performance Tracking & Analytics

• Real-time scoring of:

o Travel angle, speed, work angle

o Contact tip distance

o Positioning and aim

• Features:

o Replay mode

o Instructor evaluation view

o Virtual bend testing (pass/fail diagnostics)

o Live student evaluation reports

Curriculum & Instruction

• Built-in structured curriculum:

o Welding safety

o Measurement and standards

o Welding theory and techniques

• Instructor-guided lesson modules

• Demonstration weld playback

Cost Analysis Tool

• Tracks simulated:

o Gas usage

o Consumables

o Material costs

Virtual Bend Testing & Immediate Feedback

• Instant weld pass/fail evaluation with diagnostics

Full Welding Procedure Simulation (WPS Integration)

• Students must input real-world parameters:

o Voltage, amperage, gas, material

Oxy-Fuel Cutting Simulation

• Include cutting training

Advanced Real-Time Feedback System

• Detects technique errors instantly

• Provides visual and data-driven correction

• Enhances instructor efficiency

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BID FORM

Company Name:

Address:

Telephone Number:

E-Mail Address:

Authorized Name:

City:

Fax Number:

State:

Title:

Zip Code:

Authorized Signature:

USE INK ONLY. UNSIGNED PROPOSALS WILL NOT BE CONSIDERED

Bid Amount: $_________________________________

Bid Amount Non-Numeric ________________________________________________

(check one)

Business Designation: Individual [ ]

Sole Proprietorship [ ]

Public Service Corp [ ] ]

Partnership [ ]

Corporation [ ]

Government/Nonprofit [ ]

Black River Technical College will not be obligated for any additional services or costs not

specifically addressed in the Invitation for Bid or in the pre-bid verification meeting. All

bidders must verify current conditions and needs before submitting a bid. It is the sole

responsibility of the bidder to verify all current conditions of the present equipment as well

as sub-contractor requirements before bidding.

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STANDARD TERMS AND CONDITIONS

1. GENERAL: Any special terms and conditions included in the invitation for bid or request for proposal

override these standard terms and conditions. The standard terms and conditions and any special

terms and conditions become part of any contract entered into if any or all parts of the bid are accepted

by Black River Technical College.

2. ACCEPTANCE AND REJECTION: Black River Technical College reserves the right to accept or reject

all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best

serve the interest of Black River Technical College.

3. BID SUBMISSION: Bids must be submitted to Black River Technical College on this form, with

attachments when appropriate, on or before the date and time specified for bid opening. If this form is

not used, the bid may be rejected. The bid must be typed or printed in ink. The signature must be in

ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind

his firm in a contract. Each bid should be placed in a separate envelope completely and properly

identified. Late bids will not be considered under any circumstances.

4. PRICES: Bid unit price F.O.B. destination. In case of errors in extension, unit prices shall govern.

Prices are firm and not subject to escalation unless otherwise specified in the bid invitation or proposal.

Unless otherwise specified, the bid must be firm for acceptance for ninety (90) days from the bid opening

date. "Discount from list" bids are not acceptable unless requested in the bid invitation or proposal.

5. QUANTITIES: Quantities stated in term contracts are estimates only, and are not guaranteed. Bid

unit price on the estimated quantity and unit of measure specified. Black River Technical College may

order more or less than the estimated quantity on term contracts. Quantities stated on firm contracts

are actual requirements of the ordering agency.

6. BRAND NAME REFERENCES: Any catalog brand name or manufacturer's reference used in the bid

invitation or proposal is descriptive only, not restrictive, and used to indicate the type and quality desired.

Bids on brands of like nature and quality will be considered. If bidding on other than referenced

specifications, the bid must show the manufacturer, brand or trade name, and other descriptions, and

should include the manufacturer's illustrations and complete descriptions of the product offered. Black

River Technical College reserves the right to determine whether a substitute offer is equivalent to and

meets the standards of the item specified, and Black River Technical College may require the bidder to

supply additional descriptive material. The bidder guarantees that the product offered will meet or

exceed specifications identified in this bid invitation or proposal. If the bidder takes no exception to

specifications or reference data in this bid, he will be required to furnish the product according to brand

names, numbers, etc., as specified in the invitation or proposal.

7. GUARANTY: All items bid shall be newly manufactured, in first-class condition, latest model and

design, including, where applicable, containers suitable for shipment and storage, unless otherwise

indicated in the bid invitation or proposal. The bidder hereby guarantees that everything furnished

hereunder will be free from defects in design, workmanship and material, that if sold by drawing, sample

or specification, it will conform thereto and will serve the function for which it was furnished. The bidder

further guarantees that if the items furnished hereunder are to be installed by the bidder, such items

will function properly when installed. The bidder also guarantees that all applicable laws have been

complied with relating to construction, packaging, labeling and registration. The bidder's obligations

under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise

specified herein.

Services provided by bidder shall be provided in accordance with the standards stated in the agreement

between the College and bidder and shall be of a quality at least equal or greater than the customary

standards of quality applicable to bidder’s trade or business.

8. SAMPLES: Samples or demonstrators, when requested, must be furnished free of expense to Black

River Technical College. Each sample should be marked with the bidder's name and address, bid

number and item number. If samples are not destroyed during reasonable examination, they will be

returned at bidder's expense, if requested, within ten days following the opening of bids. All

demonstrators will be returned after reasonable examination.

9. TESTING PROCEDURES FOR SPECIFICATIONS COMPLIANCE: Tests may be performed on

samples or demonstrators submitted with the bid or on samples taken from the regular shipment. In

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Commodity Codes

• NAICS 333992Welding and Soldering Equipment Manufacturing

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