Project Information

Bid Title

Bus Stop Amenities for KCATA

Issuing Agency

Kansas City Area Transportation Authority

Location

Missouri

Published Date

Nov 18, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

Bid # F25-5015-39A

Original Source

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Project Description

Bus Stop Amenities for KCATA

Bid # F25-5015-39A

Opening Date: Oct 28, 2025

Closing Date: Nov 21, 2025 2:00 pm

Opportunity Type: Invitation For Bid

The Kansas City Area Transportation Authority (KCATA, Authority) is the regional transit authority for the Kansas City metropolitan area, operating bus, MAX bus rapid transit, and paratransit services throughout the region; providing approximately 15 million passenger trips annually; managing transit services in Johnson County, Kansas and in the City of Independence and coordinating transit activities throughout the region. This Invitation for Bids is to procure shelters for KCATA as described and specified in the scope herein for KCATA as well as transit and regional stakeholders serving metropolitan Kansas City’s ridership.

****** PLEASE ALSO SEE ADDENDUM No. 1 (In Additional Docs)******

Bid Details : Bus Stop Amenities for KCATA (pdf)

Contact Name: Kristen Emmendorfer, Procurement Director
Phone: 8163460360
Email: kristene@kcata.org

Additional Information: Additional Details
Additional Information - 2: Supplemental Information 2

Attachment Preview

INVITATION FOR BIDS (IFB) #F25-5015-39A

Bus Stop Amenities for Kansas City Area Transportation Authority

Date: October 28, 2025

Contact: Kristen Emmendorfer, Procurement Director

Telephone: 816-346-0360

Email: Kristene@kcata.org

Bus Stop Amenities for Kansas City Area Transportation Authority

#F25-5015-39A

Page 1 of 74

KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)

INVITATION FOR BIDS (IFB) #25 -5015-39A

Bus Stop Amenities for Kansas City Area Transportation Authority

October 27, 2025

The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater

Kansas City metropolitan area.

KCATA is seeking bids from qualified and experienced vendors to provide Bus Stop Amenities for their transit agency as well

as for a community stakeholder and partner in Unified Government of Kansas City, Kansas. The statement of work contained

herein as provided by project management shall govern the deliverables.

This scope of services/specifications includes design, engineering,

manufacture and installation of modular components. In addition, installation of the structures themselves at designated

locations along Kansas City regional bus routes.

Each shelter shall be equipped with a bench seat. The bench will be 6'-0” with 2 anti-vagrant bars.

To facilitate installation, the pre-installation manufactured components will be modular in design. Upon manufacture and

agreed upon delivery dates, bus shelter components are to be delivered to the KCATA.

Release Diversity Goals/Project Participation.

This project is funded in part with Federal Transit Administration (FTA) grants.

There is not a Disadvantaged Business Enterprise (DBE) goal established for this project. DBE firms are encouraged to

submit proposals as prime contractors, joint ventures, or subcontractors. See Section 3.K for more information on KCATA’s

policy regarding KCATA’s Diversity Programs.

See Section 3.M for more information regarding KCATA’s policy regarding KCATA’s diversity programs.

of this IFB solicitation does not compel the KCATA to make a purchase.

Bond Requirements A bid guarantee in the amount of five percent (5%) of the bid must accompany each Bid in accordance

with the Instructions to Bidders. For this project, the payment/performance bond shall equal one hundred (100%) percent

of the contract value, to be provided by the awarded contractor.

Questions and Requests for Clarification. Questions (technical, contractual, or administrative) must be directed in writing

via email only to Kristene@kcata.org. Questions and requests for clarifications will be received until 2:00 p.m. on November

6, 2025, with answers to the questions published via Addendum.

Bid Documents Submittal:

Bid document submittals must be received with all required documents/attachments as stated in the IFB no later than 2:00

p.m. on November 21 , 2025, and addressed to:

Kansas City Area Transportation Authority – Procurement Department

Kristen Emmendorfer, Procurement Director

1350 East 17th Street

Kansas City, MO 64108

The outside of each package shall be clearly marked, Bus Shelter Amenities for Kansas City Area Transportation Authority

(KCATA) , IFB # F25-5015-39A. -See Section 3 for additional instructions.

Bus Stop Amenities for Kansas City Area Transportation Authority

#F25-5015-39A

Page 2 of 74

Bids may be hand delivered, sent via overnight carrier, or mailed via USPS. All hand deliveries must be made through

KCATA’s Shipping/Receiving Department. Please allow ample time to navigate through KCATA’s security entrance and

parking areas.

Bids received after the time specified shall not be considered for award. Bids received via electronic mail (e-mail) shall not

be considered. Bids not meeting specified delivery and method of submittal will not be opened nor considered responsive.

Submission of a bid shall constitute a firm offer to KCATA for one hundred twenty (120) days from the date of closing. This

IFB does not commit the KCATA to award a contract or to pay any cost incurred in preparation of a submittal. Bidders shall

read and understand the requirements of this Invitation for Bids covered in the sections listed under the Table of Contents

of this document.

The KCATA reserves the right to accept or reject any or all bids received, to modify this request, or cancel in part or in its

entirety the IFB if it is the best interest of the KCATA.

All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority’s Board of

Commissioners. KCATA anticipates awarding a two-year contract with no option years.

Restricted Communications. No person or entity submitting a proposal in response to this IFB nor any officer, employee,

agent, representative, relative or Contractor representing such a person (or entity) may contact through any means, or

engage in any discussion concerning the award of this contract with any member of KCATA’s Board of Commissioners or

any employee of KCATA (excluding Procurement staff) during the period beginning on the date of bid issue and ending on

the date of the selection of a Contractor. Any such contact would be grounds for disqualification of the Bidder.

Kristen Emmendorfer

Procurement Director

Page 3 of 74

TABLE OF CONTENTS

#F25-5015-39A

Page

SECTION 1. BID SCHEDULE .................................................................................................................................................. 7

SECTION 2. TECHNICAL SPECIFICATIONS/SCOPE OF WORK .............................................................................................. 8

A. Introduction............................................................................................................................................................... 8

B. Term ........................................................................................................................................................................... 8

C. Estimated Quantities .................................................................................................................................................. 8

D. General Requirements ............................................................................................................................................... 8

E. Technical Specifications ............................................................................................................................................. 8

F. Inspection and Acceptance ...................................................................................................................................... 11

G. Vendor Qualifications............................................................................................................................................... 11

H. Delivery .................................................................................................................................................................... 11

G. Warranty .................................................................................................................................................................. 11

SECTION 3. BID INFORMATION/INSTRUCTIONS .............................................................................................................. 12

A. Bid Submittal ............................................................................................................................................................ 12

B. Reservations ............................................................................................................................................................. 12

C. Approved Equals ..................................................................................................................................................... 10

D. Required Documents................................................................................................................................................ 13

E. Bidder Status/Vendor Registration ......................................................................................................................... 16

F. Omissions and Form of Contract.............................................................................................................................. 16

G. Authorization to Bid ................................................................................................................................................. 16

H. Bidders Responsibilities ........................................................................................................................................... 17

I. Withdrawal of Bids ................................................................................................................................................... 17

J. Disclosure of Proprietary Information ..................................................................................................................... 17

K. Reservations ............................................................................................................................................................. 18

L. Diverse Business Enterprise Requirements ............................................................................................................. 18

SECTION 4. BID EVALUATION, ACCEPTANCE AND AWARD..........................................................................................20

A. Bid Evaluation........................................................................................................................................................... 20

B. Bid Acceptance ........................................................................................................................................................ 20

C. Unbalanced Bid ....................................................................................................................................................... 20

D. Bid Award ................................................................................................................................................................. 20

E. Purchase Order and/or Contract ............................................................................................................................. 21

F. Licenses and Permits ................................................................................................................................................ 21

ATTACHMENTS

Attachment A Sample Agreement/Terms and Conditions....................................................................................... 22-52

Attachment B Checklist of Required Documents.......................................................................................................... 53

Attachment C Bid Response Form ................................................................................................................................ 54

Attachment D-1 Schedule of Participation by Contractor & Subcontractor .................................................................... 55

Attachment D-2 Letter Intent to Subcontract .................................................................................................................. 56

Attachment D-3 Contractor Utilization Plan/Request for Waiver.................................................................................... 57

Attachment E References ............................................................................................................................................. 58

Attachment F-1 Affidavit of Civil Rights .......................................................................................................................... 60

Attachment F-2 KCATA Workforce Analysis/EEO-1 Report ............................................................................................. 64

Attachment G Affidavit of Primary Participants Regarding Employee Eligibility Verification ....................................... 65

Attachment G-2 Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification .................................. 66

Attachment H Non-Collusion Affidavit .......................................................................................................................... 67

Attachment I-1 Certification of Primary Participants Regarding Restrictions on Debarment ........................................ 68

Attachment I-2 Certification of Lower-Tier Participants Regarding Restrictions on Debarment ................................... 69

IFB F25-5015-39A

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Attachment J-1 Certification of Primary Participants Regarding Restrictions on Lobbying ............................................ 70

Attachment J-2 Certification of Lower-Tier Participants Regarding Restrictions on Lobbying ....................................... 71

Attachment K-1 Certification of Primary Participants Regarding Federal Tax Liability and Convictions ......................... 72

Attachment K-2 Certification of Lower-Tier Participants Regarding Federal Tax Liability/Convictions........................... 73

Attachment L-1 Buy America Certification for Construction Materials .......................................................................... 74

IFB F25-5015-39A

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Commodity Codes

• NAICS 485510Charter Bus Industry

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