Project Information

Bid Title

Stormwater Facility JC77 Wet Pond Retrofit, RFQ 692012

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Jan 23, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 692012

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 692012
Bid Title:	Stormwater Facility JC77 Wet Pond Retrofit, RFQ 692012
Category:	Procurement
Status:	Open

Description: The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to perform the Work to retrofit and convert Stormwater Facility JC77 from a Level I Wet Pond to a Level II Wet Pond within South Riding Section 65, a platted subdivision of the South Riding community (the “Project”). The Work includes removal, hauling, and disposal of accumulated sediment; installation of one (1) sediment forebay at existing inflows; construction of one (1) wetland cell and one (1) main pond cell with safety and aquatic benches; replacement of gravel on the existing dam embankment access road; and installation of landscape plantings. The Project will require the removal of approximately 1,000 cubic yards of cut material. The Project is located within Section 65 of the South Riding community, adjacent to Conklin Community Park at 25710 Donegal Drive, Chantilly, Virginia 20152. The Project limits span over two (2) parcels, one (1) owned by South Riding Proprietary and one (1) owned by the County Board of Supervisors. Pre-Bid Conference: An optional Pre-Bid Conference will be held virtually on February 4, 2026, at 11:00 a.m. to provide clarification on the project requirements and expectations outlined in this solicitation. Publication Date/Time: 1/23/2026 12:00 PM Publication Information: Invitation for Bid Closing Date/Time: 2/26/2026 4:00 PM Pre-bid Meeting: February 4, 202 at 11:00 a.m. Contact Person: Beth A. Cioni Please see the attached document RFQ 692012 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 692012 (PDF) Attachment 3 LOUD-26-0004 (PDF) Attachment 4 Special Provisions (PDF) Attachment 5 General Conditions (PDF) Attachment 6 Escrow Agreement (PDF) Attachment 7 Site Visit Location Map (PDF) View Solicitation Abstract (PDF)

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Loudoun County, Virginia

INVITATION FOR BID

STORMWATER FACILITY JC77 WET POND RETROFIT

ACCEPTANCE DATE: Prior to 4:00 p.m., February 26, 2026 (Local “Atomic” Time)

IFB NUMBER:

RFQ 692012

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.

1st Floor, Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

Please contact the Contracting Officer designated on the front cover of the solicitation with

any questions regarding this process. Bidders are strongly encouraged to check the

County’s website routinely for updates.

IMPORTANT NOTES:

A. To obtain Plans and Specifications (Attachment 1) for this Project, prospective

Bidders must email the Contracting Officer to request file access. Upon receipt of a

request, the Contracting Officer will provide a secure Microsoft OneDrive link to the

shared folder containing the project documents.

B. An optional Pre-Bid Conference will be held virtually on February 4, 2026, at 11:00

a.m. to provide clarification on the project requirements and expectations outlined in

this solicitation.

See the Microsoft Teams log in information provided below. Bidders may not

participate in the Pre-Bid Conference in-person at this time.

Join on your computer, mobile app or room device

Join the meeting now

Meeting ID: 284 185 626 119 50

Passcode: qE27x6hH

Download Teams | Join on the web

Or call in (audio only)

+1 757-600-4923,,532520130# United States, Norfolk

Find a local number

Phone conference ID: 532 520 130#

C. Site Inspection. Instructions for participating in a County-led site inspection can be

found in Section 22, Instruction to Bidders, Paragraph 22.5. Please read this Section

carefully, as specific dates may be established for registering for the site inspection.

D. Bid forms may be downloaded from the County’s website:

www.loudoun.gov/procurement.

Important: The County’s website is the only official source for this Invitation for Bid

and all associated documents, addenda, and updates. Bidders are responsible for

monitoring the County’s website for the most current information.

Information obtained from third-party websites (including eVA, plan rooms, or other

posting services) may be incomplete or outdated, and the County is not responsible

for any errors or omissions resulting from reliance on such sources.

The terms and conditions contained in this Invitation for Bid and in the County-

Contractor Agreement (Attachment 2) are not negotiable.

Requests for information related to this Invitation for Bid should be directed to:

Beth A. Cioni

Contracting Officer

(571) 627-7414

Beth.Cioni@loudoun.gov

Issue Date: January 23, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

IFB RFQ 692012

Stormwater Facility JC77 Wet Pond Retrofit

Page 2 of 34

INVITATION FOR BID

STORMWATER FACILITY JC77 WET POND RETROFIT

SECTION/TITLE

PAGE

1.0 PURPOSE ...........................................................................................................................4

2.0 COMPETITION INTENDED.................................................................................................4

3.0 PREVAILING WAGE RATES..............................................................................................4

4.0 BIDDER MINIMUM QUALIFICATIONS...............................................................................6

5.0 SPECIFICATIONS...............................................................................................................7

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT....................................8

7.0 DISCREPANCIES ...............................................................................................................8

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT .......... 9

9.0 PAYMENT OF TAXES ........................................................................................................9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE ...............................9

11.0 ETHICS IN PUBLIC CONTRACTING..................................................................................9

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .......................... 10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR......................................10

14.0 DRUG-FREE WORKPLACE .............................................................................................10

15.0 FAITH-BASED ORGANIZATIONS....................................................................................11

16.0 EXEMPTION FROM TAXES .............................................................................................11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS .................... 11

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS. 12

19.0 CONSTRUCTION CONTRACT RETAINAGES .................................................................13

20.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ...................................................13

21.0 INSTRUCTIONS TO BIDDERS .........................................................................................13

22.0 PRICING PAGE.................................................................................................................24

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

ATTACHMENT 1:

ATTACHMENT 2:

ATTACHMENT 3:

ATTACHMENT 4:

ATTACHMENT 5:

ATTACHMENT 6:

ATTACHMENT 7:

PLANS DATED DECEMBER 15, 2025, AND TECHNICAL

SPECIFICATIONS DATED JUNE 2025

COUNTY-CONTRACTOR AGREEMENT (contained herein)

PREVAILING WAGE DETERMINATION – LOUD–26-0004

SPECIAL PROVISIONS

GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

ESCROW AGREEMENT

SITE VISIT LOCATION MAP

Authorized By: /s/Beth A. Cioni

Contracting Officer

Date: 01/23/2026

IFB RFQ 692012

Stormwater Facility JC77 Wet Pond Retrofit

Page 3 of 34

STORMWATER FACILITY JC77 WET POND RETROFIT

1.0 PURPOSE

The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County)

to obtain the services of a qualified General Contractor to perform the Work to retrofit

and convert Stormwater Facility JC77 from a Level I Wet Pond to a Level II Wet Pond

within South Riding Section 65, a platted subdivision of the South Riding community

(the “Project”). The Work includes removal, hauling, and disposal of accumulated

sediment; installation of one (1) sediment forebay at existing inflows; construction of one

(1) wetland cell and one (1) main pond cell with safety and aquatic benches;

replacement of gravel on the existing dam embankment access road; and installation of

landscape plantings. The Project will require the removal of approximately 1,000 cubic

yards of cut material.

The Project is located within Section 65 of the South Riding community, adjacent to

Conklin Community Park at 25710 Donegal Drive, Chantilly, Virginia 20152. The Project

limits span over two (2) parcels, one (1) owned by South Riding Proprietary and one (1)

owned by the County Board of Supervisors.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.

any entity submitting a bid in response to this IFB) responsibility to advise the

Purchasing Agent in writing if any language, requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent

not later than fifteen (15) days prior to the date set for bids to close.

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing Work on the County Construction Contract

resulting from this IFB shall be at a rate equal to or greater than to the prevailing wage

rate identified in Attachment 3 to this IFB.

3.1. The General Contractor awarded a County Construction Contract as a result

of this IFB, and any sub-contractors hired by the General Contractor to perform

Work on the County Construction Contract resulting from this IFB, shall pay

wages, salaries, benefits, and other remuneration to any mechanic, laborer, or

worker employed, retained, or otherwise hired to perform Work in connection

with the resulting County Construction Contract at or greater than the

prevailing wage rate identified in this IFB.

3.2. Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of all

wages due, plus interest at an annual rate of eight-percent (8%) accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor has

IFB RFQ 692012

Stormwater Facility JC77 Wet Pond Retrofit

Page 4 of 34

made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this Section is

guilty of a Class I misdemeanor.

3.3. After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath to the Commissioner

of Labor and Industry the pay scale for each craft or trade employed on the

Project to be used by such contractor and any of the contractor’s

subcontractors for work to be performed under such public contract. This

certification shall, for each craft or trade employed on the Project, specify the

total hourly amount to be paid to employees, including wages and applicable

fringe benefits, provide an itemization of the amount paid in wages and each

applicable benefit, and list the names and addresses of any third-party fund,

plan or program to which benefit payments will be made on behalf of

employees. The certification shall be sent to the Commissioner of Labor and

Industry each pay period for the duration of the Project.

3.4. The General Contractor awarded a County Construction Contract as a result

of this IFB, shall keep, maintain, and preserve (i) records relating to the wages

paid to and hours worked by each individual performing the work of any

mechanic, laborer, or worker and (ii) a schedule of the occupation or work

classification at which each individual performing the work of any mechanic,

laborer, or worker on the public works project is employed during each

workday and week. The employer shall preserve these records for a minimum

of six (6) years and make such records available to the Department of Labor

and Industry within ten (10) days of a request and shall certify that records

reflect the actual hours worked and the amount paid to its workers for whatever

time period they request.

3.5. No later than ten (10) days after the date of the Notice to Proceed, the General

Contractor awarded a County Construction Contract as a result of this IFB and

subcontractors performing on a County Construction Contract shall post the

prevailing wage rate for each craft and classification involved, as determined

by the Commissioner of Labor and Industry, including the effective date of any

changes thereof, in prominent and easily accessible places at the site of the

Work or at any such places as are used by the contractor or subcontractors to

pay workers their wages. Within ten (10) days of such posting, a contractor or

subcontractor shall certify to the Commissioner of Labor and Industry its

compliance with this subsection.

3.6. The General Contractor awarded a County Construction Contract as a result

of this IFB shall include the requirement in all subcontracts issued and require

the same requirement to be inserted by all lower tier subcontractors in their

subcontracts to pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to perform

Work in connection with the resulting County Construction Contract at or

greater than the prevailing wage rate identified in this IFB.

IFB RFQ 692012

Stormwater Facility JC77 Wet Pond Retrofit

Page 5 of 34

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services

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