Project Information

Bid Title

Fitness Equipment for the New City of Grand Junction Community Recreation Center

Issuing Agency

City of Grand Junction

Location

Colorado

Published Date

Feb 10, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Fitness Equipment for the New City of Grand Junction Community Recreation Center
RFP-5785-26-KF
Responses Due February 13, 2026, before 1:00 p.m.

• Solicitation (PDF )
• Addendum 1 (PDF)
• Virtual Pre-Proposal Meeting Sign-In Sheet RFP-5785-26-KF (PDF)
• Addendum 2 (PDF)

Attachment Preview

Request for Proposal

RFP-5785-26-KF

Fitness Equipment for the New City Grand Junction

Community Recreation Center

Proposal Submission Deadline

February 13, 2026, before 1:00 p.m. (Mountain Standard Time)

Electronic Submission Only

Proposals Must Be Submitted Exclusively Through

BidNet Direct® – Rocky Mountain E-Purchasing System (RMEPS)

????https://www.bidnetdirect.com/colorado/city-of-grand-junction

Important Notice

The City of Grand Junction does not control or administer vendor access to the BidNet®

Direct system. Proposers are solely responsible for ensuring a successful submission.

Technical assistance must be requested directly from BidNet at (800) 835-4603.

Virtual Solicitation Opening

All City solicitation openings will be conducted virtually.

For meeting access and participation details, refer to Section 1.9.

Purchasing Agent Contact

Kathleen Franklin

kathleenf@gjcity.org

970-244-1513

Table of Contents

Section 1.0: Administrative Information & Conditions for Submittal ....................... 4

Section 2.0: General Contract Terms and Conditions ............................................... 9

Section 3.0: Insurance Requirements ....................................................................... 21

Section 4.0: Specifications and Scope of Work ....................................................... 23

Attachments........................................................................................................ 33

Attachment A — GJCRC Fitness Equipment List .................................... 33

Attachment B — GJCRC Fitness Layouts ............................................... 33

Attachment C — GJCRC Fitness Equipment List Pricing Sheet .............. 33

Tentative Calendar of Events ............................................................................. 33

Event and Details

Date

Solicitation Issued/Posted

Published via BidNet® Direct – RMEPS

January 9, 2026

Non-Mandatory Virtual Pre-Proposal Meeting

Please refer to Section 1.5.

January 21, 2026

Inquiry deadline

No questions are accepted after this date

January 30, 2026

Final Addendum Issued (if applicable)

February 4, 2026

Proposal Submission Deadline

Electronic submission via BidNet® Direct only

February 13, 2026, before 1:00

p.m. MST

Evaluation of proposals

Internal review by City-appointed committee

February 13-24, 2026

Interviews (if required)

Virtual or in-person, by City invitation only.

The City reserves the right to adjust the interview

schedule, as required.

Tentative Interview Time Blocks

• Monday, March 9, 2026:

1:00 p.m. – 4:00 p.m. (MDT)

• Tuesday, March 10, 2026:

8:00 a.m. – 1:00 p.m. (MDT)

Notice of Intent to Award (tentative)

March 13, 2026

Subject to final evaluations and interview outcomes

RFP-5785-26-KF

Page 2 of 49

City Council Approval (if required)

For contracts meeting the approval threshold

Contract execution

Contingent upon approval and funding availability

April 1, 1026

April 3, 2026

Section 5.0: Preparation and Submittal of Proposals .............................................. 35

Section 6.0. Evaluation Criteria and Factors ............................................................ 39

Section 7.0. Solicitation Response Form .................................................................. 45

Online Documents:

City of Grand Junction, Parks & Recreation – About

Community Recreation Center Information

RFP-5785-26-KF

Page 3 of 49

Section 1.0: Administrative Information & Conditions for Submittal

1.1. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-

1110. all documents produced and submitted in response to this solicitation must

adhere to the provisions outlined in §§24-85-101, C.R.S., and subsequent sections,

as well as the Accessibility Standards for Individuals with a Disability, as established

by the Office of Information Technology under section §24-85-103 (2.5), C.R.S.

Additionally, all documents must align with the State of Colorado's technology

standards related to accessibility, including Level A.A. conformity with the latest

iteration of the Web Content Accessibility Guidelines (WCAG) as integrated within the

State of Colorado's technology standards.

1.2. Required Review: The Proposer is responsible for thoroughly reviewing all

solicitation documentation to gain a comprehensive understanding of the scope,

specifications, project requirements, and all associated rules, regulations, laws,

conditions, instructions, and procurement policies related to the solicitation process

and the Project or Work outlined in this Request for Proposal (RFP).

1.3. Issuing Office: This solicitation is issued by the City of Grand Junction, Colorado

(“City”). The Purchasing Agent responsible for this procurement is:

Kathleen Franklin

kathleenf@gjcity.org

Except for pre-proposal or site visit meeting(s), all inquiries, concerns, clarifications,

or communications regarding this solicitation—including those about the process,

specifications, or project scope—must be submitted in writing to the Purchasing

Agent. Any communication directed to other City personnel may result in the

disqualification of the Proposer’s submission.

1.4. Purpose: The City is soliciting competitive proposals from qualified and experienced

contractors to furnish and install commercial-grade fitness equipment at the new

Community Recreation Center for the City of Grand Junction. The equipment types,

quantities, and general layout have been previously selected by the City. The selected

contractor will be responsible for procuring or leasing, delivering, assembling, placing,

and installing the specified fitness equipment in strict accordance with the established

equipment plan.

The City’s objective is to ensure timely, coordinated, and professional execution of

the work that meets all applicable quality, safety, manufacturer, and operational

standards, and supports the planned opening of the facility without delay.

Section 4.0 of this solicitation (Scope of Work) defines the detailed requirements for

equipment specifications, installation standards, coordination, and performance

expectations. All Work, including any incidental services, shall be performed in full

compliance with the requirements of this solicitation, which shall be incorporated into

the Contract resulting from this solicitation, if any.

1.5. Non-Mandatory Virtual Pre-Proposal Meeting: Prospective Proposers are

encouraged to attend a non-mandatory virtual pre-proposal meeting to gain a clear

RFP-5785-26-KF

Page 4 of 49

understanding of the project requirements and conditions related to the Scope of

Work.

Meeting Details:

� Date: January 21, 2026

� Time: 9:00 a.m. (Mountain Standard Time)

� Location: Virtual via Microsoft Teams

Join Online:

???? Join the meeting now

�Meeting ID: 295 438 558 850 87

� Passcode: i29UF3Vx

Join by phone:

�+1 945-468-6551,,639639079# United States, Dallas

� Phone Conference ID: 639 639 079#

�Find a local number

1.5.1. Important Notes

• Attendance is not required to submit a proposal.

• Statements made during the virtual meeting shall not modify the solicitation.

• Only written addenda issued by the City shall be considered official and

binding.

1.6. The City: The City will act by and through its authorized representative(s).

1.7. Compliance: By submitting a proposal, the Proposer affirms its commitment to

comply with all terms, conditions, requirements, and instructions outlined in this

solicitation, including any modifications issued by addenda. If a Proposer identifies

any ambiguity, omission, or conflict within the solicitation documents that may affect

its/his/her understanding of the requirements, the Proposer shall seek clarification

from the Purchasing Agent prior to the inquiry deadline. Failure to do so shall not

relieve the Proposer of its obligation to fully perform the requirements of the Contract.

1.8. Controlling Authority: The 2024 version of the City Procurement Policy is

controlling.

1.9. Submission: Proposers shall prepare and submit its/his/her proposal following the

requirements outlined in Section 5.0.—Preparation and Submittal of Proposals.

All proposals must adhere to the specified formatting, content, and submission

guidelines outlined in this document.

To participate in the public proposal opening, please refer to the following virtual

meeting information:

Solicitation Opening

Fitness Equipment for the New City Grand Junction Community Recreation

Center (RFP-5785-26-KF)

RFP-5785-26-KF

Page 5 of 49

Commodity Codes

• NAICS 339920Sporting and Athletic Goods Manufacturing
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers
• NAICS 611620Sports and Recreation Instruction

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