Project Information

Bid Title

Medical Waste Disposal Services

Issuing Agency

Mississippi Veterans Administration

Location

Mississippi

Published Date

Dec 11, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Procurement Notices:

Invitation For Bids

Medical Waste Disposal Services

Mississippi Veterans Affairs has issued an Invitation for Bids (IFB RFX #3160007771) for Medical Waste Disposal services at our Veterans Homes in Collins, Jackson, Kosciusko and Oxford. The IFB was issued December 11, 2025, and all quotes must be received by January 15, 2026, at 11:00 a.m.

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INVITATION FOR BIDS

IFB RFx Number: 3160007771

Medical Waste Disposal Services for Jackson, Oxford, Collins

and Kosciusko Veteran Homes

Issue Date: December 11, 2025

CLOSING TIME AND DATE

Bids must be received by:

11:00 AM CST, January 15, 2026

CLOSING LOCATION

Mississippi Veteran Homes

120 North State Street

Jackson, Mississippi 39201

BID COORDINATOR

Edward Williams, Contracts and Procurement Director

Telephone: (601) 576-4862

E-mail: Contractpurchasing1@msva.ms.gov

GENERAL INSTRUCTIONS

Section 1 – Background, Authority, and Purpose

The Mississippi Veterans Home (hereinafter “Agency”) has issued this solicitation for the purpose

of soliciting sealed bids from qualified providers to provide Medical Waste Disposal Services.

Section 2 – Timeline

• Invitation for Bid Issue Date: December 11, 2025

• Questions and Requests for Clarification to Agency Deadline: January 5, 2026, 10:00 AM CST

• Anticipated Posting of Written Answers to Questions: January 8, 2026, 5:00 p.m.

• Bid Package Submission Deadline: January 15, 2026, 11:00AM CST

• Bid Opening: January 15, 2026, 11:00 AM CST

• Anticipated Date of the Notice of Intent to Award: January 20, 2026, 10:00AM CST

• Anticipated Post-Award Debriefing Request Due Date: January 23, 2026, 9:00 AM CST

• Anticipated Post-Award Debriefing Held by Date: January 26, 2026, 9:00 AM CST

• Protest of Award on or before January 27, 2026, 9:00 AM CST

Section 3 – Contact and Questions/Requests for Clarification

3.1 Bidders must carefully review this solicitation, the contract, risk management provisions, and

all attachments for defects, questionable, or objectionable material. Following review,

vendors may have questions to clarify or interpret the IFB in order to submit the best bid

possible. To accommodate the questions and requests for clarifications, vendors shall submit

any such question via email by the deadline reflected in Section 2. All questions and requests

for clarifications must be directed by email to:

Edward Williams, Contracts and Procurement Director

Telephone: (601) 576-4862

E-mail: contractpurchasing1@msva.ms.gov

3.2 Vendors should enter “IFB RFx Number 3160007771 - Questions” as the subject for the email.

Question submittals should include a reference to the applicable IFB section and be

submitted in the format shown below:

IFB Section, Page Number Vendor Question/Request for Clarification

1.

3.3 Official responses will be provided only for questions submitted as described above and only

to clarify information already included in the IFB. The identity of the organization submitting

the question(s) will not be revealed. All questions and answers will be published on the

Mississippi Contract/Procurement Opportunity Search Portal website and the agency's

website as an amendment to the IFB by the date and time reflected in Section 2.

3.4 The agency will not be bound by any verbal or written information that is not contained within

this IFB unless formally noticed and issued by the contact person as an IFB amendment.

Bidders are cautioned that any statements made by agency personnel that materially change

any portion of the bid document shall not be relied upon unless subsequently ratified by a

formal written amendment to the bid document.

3.5 All vendor communications regarding this IFB must be directed to the Bid Coordinator.

Unauthorized contact regarding the IFB with other employees of the agency may result in the

vendor being disqualified, and the vendor may also be suspended or disbarred from the State.

3.6 No Pre-Bid Conference, Tour, or Site Visit will be held for this IFB.

3.7 Acknowledgement of Amendments: Should an amendment to the IFB be issued, it will be

posted on the Mississippi Contract/Procurement Opportunity Search Portal website and the

agency's website in a manner that all bidders will be able to view. Further, bidders must

acknowledge receipt of any amendment to the solicitation by signing and returning the

amendment with the bid package, by identifying the amendment number and date in the

space provided for this purpose on the bid form, or by letter. The acknowledgment should

be received by the agency by the time, date, and at the place specified for receipt of bids. It

is the bidder’s sole responsibility to monitor the websites for any updates or amendments to

the IFB.

3.8 Bidder must provide a signed Acknowledgements of IFB Amendment(s), Questions and

Answer document(s), and/or Summary of Pre-Bid Conference, Tour, or Site Visit, if any were

issued/posted on the Mississippi Contract/Procurement Opportunity Search Portal website

and the agency's website.

3.9 The IFB is comprised of the base IFB document, any attachments, any amendments issued

prior to the submission deadline, and any other documents released before contract award.

Section 4 – Scope of Work

4.1 Contractor shall provide services, and otherwise do all things necessary for or incidental to

the performance of work, as set forth below:

• Removal and Disposal of Veteran Home’s Medical Waste.

• Waste Removal biweekly unless notified by MSVA of need to pick up more frequently.

4.2 The Contractor shall:

4.2.1 Assign a Contractor Account Representative to work directly with the Contracting

Agency Representative.

4.2.2

Ensure all Contractor personnel are well-groomed and in uniform or have visible

identification at all times. Uniforms and/or dress code shall be inclusive of, but not

limited to, neat and clean company uniforms with visible company logo appropriately

and easily identifiable. Contractor identification badges as well as personal

identification of the individual employee shall be worn and clearly visible while on

state property. Contractor personnel may be required to provide photographic

identification for inspection upon entering state facilities.

4.2.3 All state facilities are non-smoking; the Contractor and its personnel must adhere to

this requirement. The use of tobacco products is prohibited.

4.2.4 It is illegal to have in one’s possession any illegal drug or alcoholic beverage while on

state property.

4.2.5 The Contractor’s employees should refrain from using foul, abusive, or profane

language on state property.

4.2.6 The Contracting Agency reserves the right to inspect and search all Contractor

personnel and/or vehicles anytime while on facility grounds.

4.2.7 Contractors are required to sign-in and sign-out at most state facilities. Security

provisions for all state facilities must be strictly observed.

4.2.8

Be responsible for all damages and shall be held responsible for replacing or repairing

any damage due to negligence on the part of the Contractor or Contractor personnel

to any person(s) and/or property. The Contractor shall replace and repair any damage

to any building or property, including but not limited to the replacement of any

cracked or broken concrete (sidewalks, curbs, etc.) caused by on-site activities.

Contracting Agency may withhold payment or make such deductions as deemed

necessary to ensure reimbursement or replacement for loss or damage to property.

4.2.9

Exercise precautions at all times for the protection of persons (including employees)

and property. The Contractor shall make such investigations to enable them to fully

understand the facilities, difficulties, and restrictions attending the execution of the

work on-site. The project shall at all times be properly supervised and adequately

manned by an experienced crew of appropriate size. All work shall be accomplished

by skilled workers familiar with and trained to do this type of work. Workers shall be

qualified to operate and/or use the equipment necessary to accomplish this work. The

Contractor shall be responsible for the supervision and direction of the work

performed by its personnel. The Contractor shall be responsible for instructing its

personnel in all safety measures. All equipment used by the Contractor shall be

maintained in safe operating condition at all times, and be free from defects or wear

that may in any way constitute a hazard to any person or persons on state property.

All incidents involving agency property or personnel shall be reported to the

designated agency contact immediately upon occurrence.

4.2.10 Abide by all State and/or agency policies, procedures, ordinances, and/or laws

pertaining to the Contracting Agency’s operation at all times, including but not limited

to the items listed above. Deviations from these policies by the Contractor or its

personnel will not be tolerated and will be considered grounds for contract

termination.

4.2.11 Perform all services provided in the contract between the bidder/Vendor and the

Contracting Agency in accordance with customary and reasonable industry standards

as well as in strict conformance to all laws, statutes, and ordinances and the applicable

rules, regulations, methods and procedures of all government boards, bureaus,

offices, and other agents. The Contractor shall be responsible for the complete

performance of all work; for the methods, means, and equipment used; and for

furnishing all materials, tools, apparatus, and property of every description used in

connection therewith. No statement within this IFB shall negate compliance with any

applicable governing regulation. The absence of detail specifications or the omission

of detail description shall be recognized as meaning that only the best commercial

practices are to prevail and that only first quality materials and workmanship are to

be used.

4.3 Contractors shall also:

4.3.1

Administer and maintain all employment and payroll records, payroll processing, and

payment of payroll checks and taxes, including the deductions required by state,

federal, and local laws such as social security and withholding taxes for their business

and employees;

4.3.2 Make all unemployment compensation contributions as required by federal and state

law(s) and process claims as required for their business and employees;

4.3.3 Perform a background check and/or drug screening prior to placement if requested

by the Contracting Agency and verify and/or provide the results.

Section 5 - Basis for Award

5.1 All bids will be reviewed first to determine whether a vendor is responsive, responsible,

and/or acceptable. Requirements are not assigned a point percentage and/or score but are

instead simply recorded as PASS or FAIL. Bids with errors that do not alter the substance of

the bid can be accepted, and the Agency Chief Procurement Officer may allow the bidder to

Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562112Hazardous Waste Collection
• NAICS 562211Hazardous Waste Treatment and Disposal

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