Project Information

Bid Title

UPK Services (Mexico), RFP26-0015

Issuing Agency

Oswego Boces

Location

New York

Published Date

Apr 17, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title	Response Date	Contract Period	Bid Packet	Addendum
UPK Services (Mexico), RFP26-0015	Tuesday, May 12, 2026 at 1:00 p.m.	Educational services for the 2026-2027 school year with renewal options	RFP26-0015 Bid Packet and Response Requirements

Attachment Preview

Oswego County Board of Cooperative Educational Services

179 County Route 64, Mexico, NY 13114

Phone: (315) 963‐4253

www.CiTiboces.org

www.CiTiboces.org/CooperativePurchasing

REQUEST FOR PROPOSALS:

Universal Pre-Kindergarten (UPK) Program

for the

Mexico Academy & Central School District

CiTi RFP26-0015

For educational services for the 2026-2027 school year with

renewal options for up to four (4) additional school years.

BID RESPONSE DATE: Tuesday, May 12, 2026

BID RESPONSE TIME: 1:00 p.m.

Immediately thereafter the bid response date and time a bid opening will be conducted to open all submissions. All public bid

openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom platform.

Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening

date and time to: purchasing@citiboces.org. Bidders and members of the public who wish to join the bid opening in‐person must

follow all visitor policy guidelines when present on CiTi property.

PROPOSAL SUBMISSION ADDRESS AND BID OPENING LOCATION:

Center for Instruction, Technology and Innovation (CiTi)

Attn: Purchasing Department

179 County Route 64

Mexico, NY 13114

Amy Rhinehart, CiTi School Purchasing Officer

purchasing@CiTiBOCES.org

(315) 963‐4253

Table of Contents

Purpose ................................................................................................................................ 3

Proposal Information ............................................................................................................ 4

Questions/Communications/Correspondence........................................................................ 4

Timeline ............................................................................................................................... 5

Organization Profile .............................................................................................................. 5

Current Status....................................................................................................................... 5

Desired Outcomes................................................................................................................. 6

Requirements and General Specifications ..........................................................................7-10

Proposal Response Format ..............................................................................................11-13

Selection Process .................................................................................................................14

Conditions of RFP and Contractual Intent.........................................................................15-16

Ownership of Submissions ...................................................................................................16

Contract Negotiations ..........................................................................................................16

Rejection of Submission .......................................................................................................16

Cancellation or Amendment of RFP ......................................................................................16

Respondent’s Cost ...............................................................................................................16

Contract Term......................................................................................................................17

Subcontracting .....................................................................................................................17

Award..................................................................................................................................17

Insurance .............................................................................................................................17

Fingerprinting ......................................................................................................................17

Appendix A – Non-Collusive Bidding Certification..................................................................18

Appendix B – Iran Divestment Act Certification of Compliance ..............................................19

Appendix C – RFP Questionnaire Form ..................................................................................20

Appendix D – Non-Bidder’s Response Form ..........................................................................21

Appendix E – Part 151 Universal Prekindergarten Regulations (for informational purposes)

CiTi RFP26-0015 Universal Pre-Kindergarten (Mexico Academy & Central School District)

Page 2

PURPOSE

The Center for Instruction, Technology & Innovation (CiTi) on behalf of the Mexico Academy & Central School

District (MACS) is seeking proposals from eligible preschool or special education preschool service providers within

the school district community to provide 2.5 hours of Pre-Kindergarten (UPK) or Integrated Pre-Kindergarten (IPK)

programs to its eligible pre-kindergarten students for 180 school days. The purpose of the UPK/IPK Program at

MACS is to plan and implement pre-kindergarten experiences that meet the developmental needs of all eligible 4-

year-old children, including those with disabilities, and their families. Priority will be given to agencies that meet

the State Education Department’s requirements as they are described in Part 151 of the Regulations of the

Commissioner of Education (see Appendix E). Priority will also be given to agencies that employ New York State

early childhood certified classroom teachers.

The program is a New York State funded initiative to provide UPK/IPK opportunities for all eligible 4-year-olds

(as of December 1 of each school year) through collaboration between the school district and preschool

service providers from the community. Eligible agencies shall mean an existing provider of early education,

early-childhood programs, or community-based organization including, but not limited to, Head Start and

nursery schools that currently serve 4-year-old children. Eligible agencies will be required to implement the

curriculum required by the District. Currently, the District has implemented the Core Knowledge Language Arts

Curriculum which is aligned to the New York State Pre-Kindergarten Foundation for the Common Core

Standards. Religious organizations are permitted to apply. However, per New York State Education, religious

symbols cannot be displayed, nor can religious instruction be provided during the UPK/IPK time of the day.

The curriculum and training are provided by the Mexico Academy & Central School District.

These school programs are tentatively scheduled to begin September 1, 2026 and end June 30, 2027. The

selection may result in multiple awards of a one-year contract with an option to renew the contracts for up to

four additional one-year periods.

MACS District Goals:

Mexico promotes continuous improvement in student achievement by:

 recognizing how learning happens

 implementing a high quality, well-rounded educational experience that meets the

needs of every student,

 instilling the skills and confidence necessary to be successful, and

 supporting the emotional and physical safety and well-being of students.

Mexico's operations and budget are intentionally structured to:

 maintain safe and efficient facilities,

 provide adequate resources that support our academic goals, and

 reflect the financial values of the community.

Foster a collaborative school community by:

 strengthening relationships among students, families, and staff through ongoing

communication,

 shared decision making, and

 inclusive engagement opportunities that support student success and well-being.

CiTi RFP26-0015 Universal Pre-Kindergarten (Mexico Academy & Central School District)

Page 3

PROPOSAL INFORMATION

Proposal Due Date: Proposals must be received by CiTi no later than 1:00 P.M. (Eastern Standard Time) on

Tuesday, May 12, 2026.

Vendors must submit one (1) signed original proposal, required forms/documents, and M/WBE information

(if applicable). Original hardcopy, sealed proposals must be clearly marked with the RFP number, RFP title

and bidder’s name and sent to:

Center for Instruction, Technology & Innovation (CiTi)

ATTN: Amy Rhinehart, School Purchasing Officer

179 County Route 64

Mexico, NY 13114

Proposals must be received by CiTi by the time and date shown above. Do not send proposal submissions to

MACS. Late proposal submissions will not be accepted. Electronic (faxed or emailed) proposal submissions

will not be accepted.

Respondents not able to submit a proposal are asked to inform CiTi of their regrets in writing. For

convenience, a ‘Non-Bidder’s Response Form’ has been included herein (see Appendix D).

NOTE: In the event that CiTi is closed due to unforeseen circumstances, the RFP deadline will be extended

to the next business day that CiTi is open for business. The time of day will remain 1:00 p.m.

QUESTIONS/COMMUNICATIONS/CORRESPONDENCE

All questions, inquiries, communications and correspondence relative to this RFP must be submitted in

writing to CiTi and will be answered in the form of an addendum. No questions will be entertained by any

other means.

A questionnaire form has been included herein (see Appendix C). Please email questions on this form to:

Amy Rhinehart

CiTi, School Purchasing Officer

purchasing@citiboces.org

All questions must be submitted on/before 1:00 p.m. Eastern Standard Time on Tuesday, April 28, 2026.

Questions received after this date and time may not be addressed.

All questions will be answered by 1:00 p.m. Eastern Standard Time on Wednesday, April 29, 2026.

CiTi RFP26-0015 Universal Pre-Kindergarten (Mexico Academy & Central School District)

Page 4

TIMELINE

The following timeline is subject to change by CiTi and/or MACS:

Event

Issue RFP

Submit Written Questions

Questions Answered

Proposal Deadline

Bid Opening

RFP Award

Notification of Award

Project Start Date

Date

Time

April 17, 2026

Tuesday, April 28, 2026

1:00 p.m. (EST)

Wednesday, April 29, 2026

1:00 p.m. (EST)

Tuesday, May 12, 2026

1:00 p.m. (EST)

Tuesday, May 12, 2026

1:01 p.m. (EST)

May 19, 2026 (at the MACS Board of Education Meeting)

on/after May 20, 2026

September 1, 2026

ORGANIZATION PROFILE

The Mexico Academy & Central School District (MACS) is a NYS public school district located in Oswego

County. The district covers an area of approximately 100 square miles and includes the towns of Hastings,

Mexico, New Haven, Palermo, Parish, Richland, Scriba and Volney.

MACS serves approximately 2,066 students in pre-kindergarten through grade 12. The district operates five

(5) school buildings – three (3) elementary schools for students in pre-kindergarten through grade 5; one (1)

middle school for students in grades 5 through 8; and one (1) high school for students in grades 9 through

12. MACS currently employs approximately 550 employees.

The approved district budget for the current, 2025-2026, school year is $68,393,706.

The district website is: www.mexicocsd.org

CURRENT STATUS

During the 2025-2026 school year, the district’s Universal Pre-Kindergarten (UPK) program enrolled 108

students.

CiTi RFP26-0015 Universal Pre-Kindergarten (Mexico Academy & Central School District)

Page 5

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