Project Information

Bid Title

Alley Repair Program

Issuing Agency

Park Ridge City

Location

Illinois

Published Date

Apr 16, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Alley Repair Program PW-26-05	April 16, 2026 :	April 30, 2026 10:15 AM

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CITY OF PARK RIDGE

505 Butler Place

Park Ridge, IL 60068

Tel: 847-318-5200

www.parkridge.us

INVITATION FOR BIDS

ALLEY REPAIR PROGRAM

PW-26-05

NOTICE TO BIDDERS

The City of Park Ridge is accepting bids for the 2026 Alley Repair Program. Work will consist of replacing various

concrete sections in two public alleys and all associated work.

Solicitation documents can be obtained from on the City’s website (www.parkridge.us/purchasing) and Euna OpenBids

(www.demandstar.com). All responses must be received via OpenBids or in-person at Park Ridge City Hall, Finance

Department, 505 Butler Place, Park Ridge, IL prior to the Due Date and Time set forth below. Responses transmitted by

fax or email will not be accepted. Responses received in person must be in a sealed envelope marked and clearly labeled:

Company Name and Address, Solicitation Number, and Project Title.

Infrequent or first-time users of electronic bidding are encouraged to upload their responses at least 24 hours prior to bid

opening. The City is not responsible for submittal errors or incomplete bid submissions. For technical issues or concerns,

bidders may contact OpenBids support directly at hello@eunasolutions.com.

VIRTUAL BID OPENING

Click here to join the Virtual Bid Opening (via Microsoft Teams) from your computer or mobile device. Bids will be

opened and read publicly at City Hall on the due date and time set forth below.

ACTION

Bid Advertised

Questions Due

Final Q&A Addendum Published

Bid Responses Due Date

Est. Approval by City Council

DATE

April 16, 2026

April 21, 2026

April 24, 2026

April 30, 2026

June 2026

TIME

-

5:00 P.M.

5:00 P.M.

10:15 A.M.

Any communication regarding this invitation between the date of issue and date of award is to be in writing and

directed to procurement@parkridge.us. Answers to questions submitted in writing may be distributed as an

addendum. If a plan holder chooses not to submit a proposal, please fill out the enclosed NO BID form and return it to

the email above.

GENERAL CONDITIONS AND INSTRUCTIONS

1. GENERAL

Throughout this document, “City of Park Ridge,” “City,” and “Owner” shall be synonymous and mean the City of Park

Ridge. The words “bid,” “proposal,” “bidder,” “proposer,” “vendor,” “firm,” “contractor,” and “supplier” may be used in

the alternative in these General Conditions and Instructions as intended and described by the Scope of Work. The

phrases “request for proposal,” “invitation for bids,” “request for quotes,” “request,” “invitation,” and “solicitation”

may also be used in the alternative.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY BIDDER

The Bidder shall, before submitting its Bid, carefully examine the plans, specifications, contract documents, Bid, and

bond and insurance requirements and visit the site to verify conditions under which work will be performed. Each

Bidder is responsible for reading the bid documents and familiarizing itself with all requirements. Failure of a Bidder to

do so shall not relieve the Bidder of any obligation with respect to said bid. If the Bidder’s bid is accepted, it shall be

responsible for, and the City will make no allowance for any errors in their Bid resulting from its failure or neglect to

comply with these instructions.

3. QUALIFICATIONS OF BIDDER

The City may take any action deemed necessary to investigate the qualifications of each Bidder. The City reserves the

right to qualify or disqualify Bidders as a result of lack of similar project experience and/or any other information

obtained from the project reference form, references listed thereon, or publicly available information. Bidders must

also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-contractors, etc.) to accomplish all tasks

required within the schedule for the contract. In the event there are additional eligibility requirements described in the

Special Conditions or Specifications, such requirements shall be supplemental to and not in limitation of this provision.

4. PREPARATION OF BID

The Bidder shall prepare their Bid on the attached Bid Form or alternatively include all required information in the

Bidder’s proposal package if a Bid Form is not included. Unless otherwise stated, all blank spaces on the Bid page(s),

applicable to the subject specification, must be correctly filled in. Either a unit price or a lump sum price, as the case

may be, must be stated for each item, either typed in or written in ink, in figures, and, if required, in words. In the event

of an error on the Bid page in which there is a conflict between the unit price and the extended price or the total bid

price, the City may exercise its reasonable discretion to ascertain the actual price of the bid.

If the Bidder is a corporation, the President and Secretary shall execute the Bid, and the Corporate Seal shall be affixed.

In the event that the Bid is executed by an officer other than the President, sufficient evidence of such signatory’s

authority shall be submitted. If the Bidder is a partnership, majority owning partners or general partners shall execute

the Bid, unless one partner has been authorized to sign for the partnership, in which case sufficient evidence of such

authority shall be submitted. If the Bidder is a limited liability company, the manager shall execute the Bid, unless another

officer has been authorized to sign for the company, in which case sufficient evidence of such authority shall be

submitted.

Each Bid must contain all required certifications and signatures. In addition, if any addenda are issued by the City, the

Bidder shall be required to acknowledge receipt of the formal addendum on the Bid form or proposal, as applicable.

Failure of a Bidder to acknowledge any of the addenda issued or submit essential required documents contained in the

solicitation shall deem its bid non-responsive; provided, however, that the City in reliance upon its home rule powers,

may choose to waive this requirement if the City determines from the context of the Bid that the Bidder has considered

the terms and conditions of the addendum.

The Bid submitted must not contain erasures, interlineations, or other corrections unless each correction is suitably

authenticated by affixing in the margin immediately opposite the correction the surname or surnames of the person or

persons signing the bid.

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Modifications of bids already submitted will be considered if received at the office designated in the Invitation to Bid by

the time set for opening of bids. Unless called for, alternate bids will not be considered. No compensation will be

allowed due to any difficulties which the Bidder could have discovered or reasonably known prior to bidding.

5. SUBMISSION OF BID

All prospective Bidders shall submit their Bid in the manner specified in the Notice to Bidders by the specified due date

and time of the bid. Bids received beyond the date and hour set for the bid opening will not be considered.

Submission of a bid will be considered presumptive evidence that the Bidder has visited the sites and is conversant with

local facilities and difficulties, the requirements of the documents and of pertinent State or Local Codes, the state of

Labor and Material Markets, and has made due allowance in the bid for all contingencies. Include in bid all costs of

labor, material, equipment, allowance, fees, permits, guarantees, applicable taxes, insurance and contingencies, with

overhead and profit necessary to produce a complete project, or to complete those portions of the work covered by

the Specifications on which the Bid is made including all trades, without further cost to the Owner. Unless otherwise

described in the Special Conditions or Specifications, Bidders shall be responsible to obtain all permits and arrange for

all inspections. No unsolicited supplemental information will be accepted and will be returned without being

considered by the City.

6. WITHDRAWAL OF BID

A Bidder may withdraw their Bid at any time prior to the time specified in the notice as the closing time for receipt of

bids. However, no Bidder shall withdraw, cancel or modify their Bid for a period of sixty (60) calendar days after the

specified closing time for the receipt of bid. Where this contract is subject to approval by another agency, such as the

Federal Government or the State of Illinois, then the Bidder shall not withdraw, cancel or modify their Bid for a period

of ninety (90) calendar days after the specified closing time for the receipt of bids.

7. CONSIDERATION OF BIDS

No Bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to

the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to

the City, or had failed to perform faithfully any previous contract with the City. The Bidder, if requested, shall present

within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary

resources and adequate insurance to comply with the terms of these specifications and contract documents.

Each Bidder shall submit where necessary, or when requested by the Procurement Officer, catalogs, descriptive

literature or detailed drawings fully detailing features, designs, construction, appointments, finishes and the like not

covered in the specifications, necessary to fully describe the material or work they propose to furnish.

The City of Park Ridge reserves the right to disregard any informality in the bids and bidding, to waive technicalities, or

to reject any and all bids when, in the opinion of the City Council, the best interest of the City will be served by such

action.

8. ACCEPTANCE OF BIDS

The City will accept one of the bids or reject all bids within sixty (60) calendar days, or within ninety (90) calendar days

where approval by other agencies is required, from the date of opening of bids, unless the successful Bidder, upon

request of the City, extends the time of acceptance to the City. The contract will be awarded based on the City’s

independent assessment of the bid by reference to the evaluation criteria described in the bid solicitation. Where no

evaluation criteria are specified, the contract will be awarded to the lowest responsible and responsive bidder whose

bid is most favorable to the City’s interests. The City may rely on any information presented in the bid and any publicly

available information to assess the qualifications, responsiveness and responsibility of a bid.

In addition to price, the City may consider: (1) compliance with bid and contract requirement including bonds and

insurance; (2) ability, capacity, and skill to perform; (3) adequacy of facilities, equipment, materials, financial resources,

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organization, and staffing; (4) character, integrity, reputation, judgment, experience, and efficiency; (5) quality of past

performance; (6) compliance with past contracts and applicable laws; (7) ability to provide future maintenance and

service; (8) conditions or exceptions placed on the bid.

9. INTERPRETATION OF CONTRACT DOCUMENTS

Any Bidder in doubt as to the true meaning of any part of the specifications and contract documents may submit to the

Procurement Officer a written request for an interpretation thereof by the deadline described in the Notice to Bidders.

No oral comments will be made to any Bidder as to the meaning of the General or Special Conditions or any other

contract documents and any inadvertently made are hereby disclaimed and void. The person submitting the request

shall be responsible for its prompt delivery. Questions received after the deadline described in the Notice to Bidders

cannot be considered. Such interpretation will be made only in the form of a written addendum duly issued by

Procurement Officer. A copy of such addendum will be posted on the City’s website and DemandStar. Failure on the

part of the prospective Bidder to receive a written interpretation prior to the time of the opening of bids will not be

grounds for withdrawal of their Bid. The Bidder shall acknowledge receipt of each addendum issued.

Addenda may modify or interpret the Bidding Documents and will become part of the Contract Documents when the

Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent specified.

Any references in these specifications to manufacturer's name, trade name, or catalog number (unless otherwise

specified) is intended to be descriptive but not restrictive and only to indicate articles or materials that will be

satisfactory. Bids on other makes and catalogs will be considered, provided each Bidder clearly states on the face of

their Bid exactly what is proposed to be furnished. Unless so stated in the Bid, it shall be understood that the Bidder

intends to furnish the item specified and does not propose to furnish an "equal". The City hereby reserves the right to

approve as an equal, or to reject as not being an equal, any article the Bidder proposes to furnish which contains minor

or major variations from specification requirements.

10. CHANGES:

Illinois law (720 ILCS 5/33E-9) requires that aggregate changes in excess of $25,000 or aggregate extensions greater

than one hundred eighty (180) days must comply with the Criminal Code. Likewise, Illinois law (50 ILCS 525/5)

expresses for a change order that authorizes or necessitates any increase in the contract price that is 50% or more of

the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the

contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the

change order must be resubmitted for bidding in the same manner for which the original contract was bid. Upon

approval, the Procurement Officer shall issue to the successful contractor a written change order to the original

contract; such change orders shall be binding upon both parties thereto and shall in no way invalidate or make void the

terms of the original contract not modified by such change.

11. FAIR EMPLOYMENT

Bidder’s signature on the Bid Form will be construed as acceptance of and willingness to comply with all provisions of

the acts of the General Assembly of the State of Illinois relating to wages of laborers and discrimination and

intimidation of employees. Provisions of said acts are herein incorporated by reference and become a part of this Bid

and Specifications

12. DRUG FREE WORKPLACE ACT

At the time of contract, the Contractor will make certification required in the Contract and will comply with all

provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or violation of the

requirements of the Drug Free Workplace Act may result in sanctions including but not limited to suspension of the

Contract with the City, termination of the Contract and debarment of contracting with the City for at least one (1) year

but not more than five (5) years.

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13. HAZARD COMMUNICATION

All on-site contractors shall be informed of chemical hazards to which their employees could possibly be exposed while

working for the City. Upon request, this information is made available to the contractors and their subcontractors by

the prime contractor. It is the contractors and subcontractor’s responsibility to train their own employees on

Hazardous Communications and the handling of hazardous materials. It is the responsibility of the contractor to inform

the City of any hazardous substances brought and stored on City property. The contractor must also provide a Safety

Data sheet for such chemicals.

14. WARRANTY/GUARANTEE

The Bidder warrants to the City that the labor shall be first class and conform to the requirements of the Specifications

and shall be performed by persons qualified in their respective trades. Materials furnished under the Contract will be of

good quality and new unless otherwise required or permitted under the Specifications, and that materials will be free

from defects not inherent in the quality required or permitted. Work and materials not conforming to the

Specifications, including substitutions not properly approved and authorized, may be considered defective and will be

rejected by the City. This warranty excludes remedy for damage or defect caused by abuse, modifications not executed

by the Bidder, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage.

Unless otherwise described in the specifications, materials provided under this agreement will be guaranteed for a

period of one year, or the term of the manufacturer’s warranty, whichever is greater. Unless otherwise described in the

specifications, labor provided under this agreement will be guaranteed for a period of one year.

15. NON-BARRED BIDDING

The Bidder must certify that it is not barred from bidding on this contract as a result of a conviction for the violation of

state laws prohibiting bid-rigging or bid rotating by executing the included certification as required by 720 ILCS 5/33E-

11.

16. ILLINOIS FREEDOM OF INFORMATION ACT (FOIA)

Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542), which took effect

January 1, 2010, requires the Contractor to produce to the City any of its company records and documents which are in

any way related to the performance of services under this agreement and not exempt from disclosure within five (5)

business days of the City’s receipt of a request for said records. Accordingly, the Contractor. agrees to be bound by the

provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), and agrees to deliver to the City all records

in its possession relating to this agreement within three (3) business days of a request by the City for said records.

Contractor agrees to reimburse the City any fees, fines, or costs incurred by or assessed against the City for its failure to

deliver requested records in the possession of the Contractor, and which the Contractor failed to deliver to the City

within three (3) business days of its receipt of a request from the City to do so. An e-mail request for records and

documents sent during business hours will be considered received by the Contractor on the day sent. The Contractor

shall not be entitled to receive any wages, fees, or costs of any kind from the City for the production of documents and

records in response to a Freedom of Information Act request.

17. INSPECTION OF MATERIALS

The City shall have a right to inspect any materials or equipment to be used in carrying out this contract. The Contractor

shall be responsible for the contracted quality and standards of all materials, equipment, components or completed

work finished under this contract up to the time of final acceptance by the City. Materials, equipment, components or

completed work not complying therewith may be rejected by the City and shall be removed and replaced by the

Contractor at no cost to the City.

18. INDEMNITY

To the fullest extent permitted by law, the Contractor shall waive any right of contribution against the City and shall

indemnify and hold harmless the City and the Architect/Engineer and their officers, officials, employees, volunteers and

agents from and against all claims, damages losses and expenses, including, but not limited to, legal fees (attorney’s

and paralegal’s fees, expert fees and court costs), arising out of or resulting from the performance of the Contractor’s

work provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death,

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