Project Information

Bid Title

Walden Court Stormwater Drainage Improvements

Issuing Agency

City of Falls Church

Location

Virginia

Published Date

Apr 16, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 0520-26-WCSDI

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	IFB 0520-26-WCSDI
Bid Title:	Walden Court Stormwater Drainage Improvements
Category:	Open Solicitations
Status:	Open

Description: Invitation for Bids (IFB): Walden Court Stormwater Drainage Improvements. Please note that Bidders may sign up to receive emails and text messages when solicitations and associated updates are posted on this website.  To take advantage of this feature, Bidders may go to the city website (fallschurchva.gov/bids) and sign up for notifications Publication Date/Time: 4/16/2026 10:55 AM Closing Date/Time: 5/20/2026 11:00 AM Submittal Information: Electronic Submittals Only Bid Opening Information: 5/20/26 @ 11:00 am - Virtual Pre-bid Meeting: Non-Mandatory: 4/28/26 11 am Contact Person: Jim Wise, Purchasing Agent 703-248-5007 jwise@fallschurchva.gov with copy to: purchasing@fallschurchva.gov Miscellaneous: Notice: In the event of conflict between any specific information posted on this webpage and the specific information on the attached IFB documents (including addenda), or the information or documents on any other webpage, the information in the IFB documents on this webpage shall take precedence. Related Documents: IFB 0520-26-WCSDI: Walden Court Stormwater Drainage Improvements Attachment A: Bid Sheet Attachment B: Required Forms (B1-B11) Attachment C: Special Provisions Attachment D: DPW General Provisions for Construction Projects Attachment E: Tree & Landscape Specifications Attachment F: City Standard Details Attachment G: Storm and Sanitary Sewer Specifications Attachment H: Supplementary Specifications Attachment I: Plan Set Attachment J: Geotechnical Engineering Report Bid Submission Checklist

Attachment Preview

INVITATION FOR BIDS (IFB)

IFB NUMBER: 0520-26-WCSDI

Date: April 16, 2026

IFB SUBJECT: WALDEN COURT STORMWATER DRAINAGE IMPROVEMENTS

PASSWORD PROTECTED (SEALED) BIDS TO BE ELECTRONICALLY

SUBMITTED ONLY TO

James R. Wise, Purchasing Agent

jwise@fallschurchva.gov

with copy to purchasing@fallschurchva.gov

Bids Due Date and Time: by no later than Wednesday, May 20, 2026 @ 11 a.m.

prevailing local time

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

INQUIRIES: All Inquiries including questions, except as otherwise stipulated herein, shall

be made in writing and forwarded to the Purchasing Agent, via email to:

jwise@fallschurchva.gov with copy to purchasing@fallschurchva.gov

and eolewin@fallschurchva.gov

by no later than eight (8) business days prior to the Bid due date.

Thursday, May 7, 2026 by @ 12:00 NOON

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

NON-MANDATORY PRE-BID MEETING via Microsoft Teams:

Tuesday, April 28, 2026 at 11 a.m.

(See Section VIII. Non-Mandatory Pre-Bid Meeting)

A SITE VISIT may be scheduled with the City Staff on a separate date and time

(TBD). The City will set the date and time for the SITE VISIT ONLY with those

Bidders who submit a request.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Bids that are substantially incomplete or lack key information may be rejected by the City

at its discretion. See Section XXV. Bid Submission Requirements.

ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (Where

Applicable) AND RETURNED WITH BID.

DO NOT RETURN THIS ENTIRE IFB DOCUMENT

Additional Documents May Be Requested at a Later Date

SEE IFB SECTION XXV. BID SUBMISSION REQUIREMENTS AND BID SUBMISSION

CHECKLIST

The City of Falls Church is committed to the letter and spirit of the Americans with

Disabilities Act. This document will be made available in alternate format upon request.

Call 703.248.5007 (TTY 711).

The City of Falls Church does not discriminate against faith-based organizations in

accordance with the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror

because of race, religion, color, sex, national origin, age, disability, or any other basis

prohibited by state law relating to discrimination in employment.

Page 1 of 33

IFB # 0520-26-WCSDI

SECTION

IFB #0520-26-WCSDI

Walden Court Stormwater Drainage Improvements

PAGE

I.

SUBJECT---------------------------------------------------------------------------------------------------- 4

II. GENERAL --------------------------------------------------------------------------------------------------- 4

III. COMPETITION INTENDED ----------------------------------------------------------------------------- 5

IV. ELIGIBILITY ------------------------------------------------------------------------------------------------ 5

V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ------------------------ 6

VI. HEALTH AND SAFETY COMPLIANCE ------------------------------------------------------------- 6

VII. RIGHTS OF THE CITY ----------------------------------------------------------------------------------- 6

VIII. NON-MANDATORY VIRTUAL PREBID MEETING/ SITE VISIT ------------------------------ 7

IX. SCOPE OF WORK & REQUIREMENTS ------------------------------------------------------------ 8

X. CONTRACT TERM AND RENEWAL OPTIONS--------------------------------------------------- 8

XI. BID SECURITY –BID BOND---------------------------------------------------------------------------- 8

XII. CONTRACT SECURITY - PERFORMANCE AND PAYMENT BONDS --------------------- 9

XIII. PRICES AND PRICE ADJUSTMENTS ------------------------------------------------------------ 10

XIV. PROMPT PAYMENT DISCOUNT ------------------------------------------------------------------- 10

XV. PROJECTED REQUIREMENTS/ESTIMATED QUANTITIES: ------------------------------- 10

XVI. SUBCONTRACTORS ---------------------------------------------------------------------------------- 11

XVII. LICENSES & VIRGINIA CONTRACTORS -------------------------------------------------------- 12

XVIII. CONSTRUCTION SAFETY VIOLATIONS -------------------------------------------------------- 12

XIX. TRADE SECRETS OR PROPRIETARY INFORMATION ------------------------------------- 13

XX. DEBARMENT/EXCLUSION STATUS -------------------------------------------------------------- 14

XXI. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE IFB -------------------------------- 14

XXII. CONTRACT DOCUMENTS --------------------------------------------------------------------------- 14

XXIII. BID PREPARATION ------------------------------------------------------------------------------------ 15

XXIV. BID SUBMISSION COVENANTS ------------------------------------------------------------------- 15

XXV. BID SUBMISSION REQUIREMENTS -------------------------------------------------------------- 18

XXVI. PUBLIC BID OPENING -------------------------------------------------------------------------------- 20

XXVII. BID EVALUATION/CONTRACT AWARD --------------------------------------------------------- 20

XXVIII. BID MODIFICATION/WITHDRAWAL -------------------------------------------------------------- 22

XXIX. NOTICE /ACCEPTANCE AGREEMENT ---------------------------------------------------------- 23

XXX. PROTEST OF AWARD OR DECISION TO AWARD ------------------------------------------- 24

XXXI. NOTICE OF AWARD ----------------------------------------------------------------------------------- 24

XXXII. DOCUMENTATION OF CONTRACTOR PERFORMANCE ISSUES ----------------------- 24

XXXIII. COOPERATIVE PROCUREMENT ------------------------------------------------------------------ 24

XXXIV.TAX EXEMPTION --------------------------------------------------------------------------------------- 24

Page 2 of 33

IFB # 0520-26-WCSDI

XXXV. ANTI-DISCRIMINATION ------------------------------------------------------------------------------- 25

XXXVI.TRANSPORTATION AND PACKAGING---------------------------------------------------------- 25

XXXVII. VDOT AND/OR FEDERAL AND/OR STATE GOVERNMENT CONTRACT

REQUIREMENTS ------------------------------------------------------------------------------------------------- 25

XXXVIII. ORDER OF PRECEDENCE -------------------------------------------------------------------- 26

XXXIX.EQUAL OPPORTUNITY AND SMALL, WOMEN-OWNED, MINORITY OWNED,

MILITARY FAMILY OWNED, SERVICE-DISABLED VETERAN-OWNED, AND BUSINESS

AND EMPLOYMENT SERVICES ORGANIZATIONS PARTICIPATION ---------------------------- 27

XL. GENERAL DEFINITIONS, CONDITIONS AND INSTRUCTIONS TO BIDDERS -------- 27

SEE ADDITIONAL ATTACHMENTS:

(Separate pdf documents to be downloaded by all Bidders)

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

ATTACHMENT D

ATTACHMENT E

ATTACHMENT F

ATTACHMENT G

ATTACHMENT H

ATTACHMENT I

ATTACHMENT J

BID SHEET - Excel Spreadsheet format

REQUIRED FORMS (B1-B11)

SPECIAL PROVISIONS

CITY OF FALLS CHURCH - DPW General Provisions for Construction

Projects

CITY OF FALLS CHURCH - Tree & Landscape Specifications

CITY OF FALLS CHURCH – City Standard Details

CITY OF FALLS CHURCH – Storm and Sanitary Sewer

Specifications

SUPPLEMENTARY SPECIFICATIONS

PLAN SET

Geotechnical Engineering Report

The City’s Standard Terms and Conditions (click for access), dated February 2026 are

attached hereto by reference and made a part hereof.

BID SUBMISSION CHECKLIST

Recommended for use by all Bidders

Page 3 of 33

IFB # 0520-26-WCSDI

I. SUBJECT

The City of Falls Church (City) is soliciting competitive bids from licensed, qualified

firms/Bidders to construct Walden Court Stormwater Drainage Improvements

Project (Project) as is further described herein. The awarded Contractor shall, after

executing a contract and receiving a Purchase Order, furnish all necessary labor,

supervision, equipment, tools, material, transportation and resources necessary to

complete the described projects in accordance with the specifications in this

Invitation For Bids (IFB) and its attachments.

The construction of this Project is fully funded by Virginia Department of

Environmental Quality (VA DEQ) grant. The Contractor shall fully comply with all

VA DEQ, VDOT and state requirements as required. Please refer to the Special

Provisions for additional details.

II. GENERAL

A. ACCESS TO IFB: This IFB and any addenda are available on the City’s

website: https://fallschurchva.gov/Bids. This solicitation and any associated

addenda, or notices thereof, may also be published through eVA, the

Commonwealth of Virginia’s electronic procurement portal for registered

suppliers (https://eva.virginia.gov).

B. Bidders should note that changes to the IFB, in the form of addenda, are often

issued between the IFB issue date and within three (3) business days before

the closing of the IFB. Bidders are solely responsible for checking the

City’s Website to ensure that they have the most current information

regarding this IFB.

Please note that Offerors may sign up to receive emails or text messages when

solicitations are posted and updated on the City’s website. To take advantage

of this feature, interested parties may go to https://fallschurchva.gov/Bids and

sign up for notifications.

All addenda will become part of any resulting contract and must be signed and

submitted with your bid package.

C. Inquiries received by the City at the email addresses in the “INQUIRIES” section

of the cover page of this document less than eight (8) business days before the

date set for the opening of Bids will not be given consideration. Any material

question or interpretation of a requirement or specification, as determined by the

Purchasing Agent, will be expressed in the form of an addendum which will be

posted on the City’s website (https://fallschurchva.gov/Bids) no later than three

(3) business days before the date set for receipt of bids. If utilized for the initial

IFB release, addenda, or notices thereof, will also be published through eVA (the

Commonwealth of Virginia’s e-procurement portal for registered suppliers).

Oral answers will not be authoritative.

D. The City is not liable for any costs incurred by any Bidder in connection with

this IFB or any response by any Bidder to this IFB. The expenses incurred by

Bidder in the preparation, submission, and presentation of the bid are the sole

responsibility of the Bidder and may not be charged to the City.

E. ACCEPTANCE OF BIDS - BINDING 180 DAYS: All bids submitted shall be

binding for one hundred eighty (180) days following solicitation opening date,

unless extended by mutual consent of all parties.

Page 4 of 33

IFB # 0520-26-WCSDI

F. CONTACT RESTRICTED: Except as otherwise provided herein, no Bidder

shall initiate or otherwise have contact with any City representative or

employee, other than the Purchasing Agent or Purchasing Agent’s designee,

concerning or related to this IFB after the date of this solicitation’s release and

before award or cancellation of this IFB except with the foreknowledge and

permission of the Purchasing Agent or designee. Any contact in contradiction

to this requirement is prohibited and may cause the disqualification of the

Bidder from this procurement process.

G. INFORMATION RESTRICTED: All requests to or from a Bidder, potential Bidder

or other third party regarding information about this solicitation, including its

interpretation, progress and/or award status should be referred directly to the

addresses on the cover page of tis cocument. Failure to comply with this

requirement may be cause for a Bidder’s disqualification. This restriction does

not apply to reasonable and necessary communications with existing or potential

subcontractors or partners for the sole purpose of a Bidder’s Bid Package

development under this solicitation.

H. This solicitation is being conducted in accordance with the guidelines of the

Competitive Sealed Bidding method of contractor selection per the Virginia

Public Procurement Act (VPPA) and the City’s Purchasing Resolution both of

which are incorporated herein by reference.

III. COMPETITION INTENDED

A. It is the City’s intent that this Invitation for Bids (IFB) permits competition. It

shall be the Bidder’s responsibility to advise the Purchasing Agent, in writing, if

any language, requirement, specification, etc., or any combination thereof,

inadvertently restricts or limits the requirements stated in this IFB to a single

source. Such written notification must be received by the Purchasing Agent no

later than ten (10) days prior to the date set for the bids to be received. Any

such notification shall be sent to the Purchasing Agent’s email address:

jwise@fallschurchva.gov with a copy to purchasing@fallschurchva.gov.

Confirmation of email receipt shall be the responsibility of the notifying Bidder.

B. Nothing herein is intended to exclude any responsible Bidder or in any way

restrain or restrict competition. All qualified Bidders are encouraged to submit

bids.

IV. ELIGIBILITY

A. The following are minimum requirements for bid submission:

1. The Bidder must submit its Virginia State Corporation Commission (SCC)

registration number or justification for exemption. See Section below

entitled “Proof of Authority to Transact Business in Virginia.”

2. The Bidder must be currently licensed in accordance with any specific

requirements of this solicitation and the Code of Virginia (Licensed

Engineer, Contractor’s license, etc.).

It is the Bidder’s sole responsibility to have knowledge of the applicable

license (s), if any, associated with this solicitation’s scope of work. Any

applicable license(s) shall be maintained during the term of any resultant

contract.

Page 5 of 33

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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