Project Information

Bid Title

RFP-?Interior Painting of Bessemer City Middle School

Issuing Agency

Bessemer Board of Education

Location

Alabama

Published Date

Mar 17, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP- Interior Painting of Bessemer City Middle School

Attachment Preview

Office of Business Affairs and Finance

1621 Fifth Avenue, North

Bessemer, AL 35020

Phone: 205.432.3029 Fax: 205.432.3085

Email: finance@bessk12.org

Bid# BCS-2026-103

Interior Painting of Bessemer City Middle School

(Labor only)

Bessemer City Schools will provide paint

ALL WORK MUST BE COMPLETED NO LATER THAN JUNE 30th, 2026

The Bessemer City Board of Education will accept sealed bids for Interior painting of

Bessemer City Middle School (labor only). All respondents are required to submit 3 (three)

copies of their bid.

SEALED BIDS WILL BE RECEIVED BY THE FINANCE DEPARTMENT LOCATED AT

BESSEMER CITY BOARD OF EDUCATION, 1621 5TH AVENUE NORTH, BESSEMER,

AL 35020 UNTIL Tuesday, April 21st, 2026 @ 2 p . m . All envelopes (inside &

outside) MUST be labeled, whether mailed or hand-delivered, with the bid number:

Bid# BCS-2026-103

Interior Painting of Bessemer City Middle School

(Labor only)

Bessemer Board of Education

ATTN: Patricia Stewart

1621 5th Avenue North

Bessemer, AL 35020

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDER TO MAKE CERTAIN THAT THE

BIDS ARE RECEIVED IN THE FINANCE DEPARTMENT ON/BEFORE APRIL 21st, 2026, BY

2 P.M. ANY BIDS RECEIVED AFTER THE DESIGNATED DATE AND TIME WILL NOT BE

CONSIDERED. BIDDER MUST USE THIS FORM AND RETURN IN ITS ENTIRETY.

SECTION I-GENERAL INFORMATION

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1. General Criteria for Awarding Bids: Bids shall be awarded to the lowest responsible

bidder, taking into consideration the amount of the bid, the quality of commodities, goods or

services proposed to be provided and their conformity with specifications, compatibility with

existing services, material or equipment, the purpose for which the contract or order is to be

awarded, terms of delivery (including date, point of delivery or pickup, and transportation

charges), and other identifiable objective circumstances or considerations that reasonably

reflect or evidence the bidders’ ability to meet the requirements of the invitation to bid.

2. Bid Process Governed by Law: The process of bid solicitation and the awarding of bids

and/or contracts based thereupon shall, in all respects, be governed and controlled by

applicable law, any provision herein to the contrary notwithstanding.

3. Eligibility: Prospective bidders and contractors shall be properly licensed, certified, or

registered with appropriate governmental or regulatory authorities and must be prepared to

demonstrate to the Bessemer City Board of Education (“the Board”) their fitness and ability

to provide the product, material, or service on the terms and conditions specified.

Prospective vendors shall be responsible for advising the Board of their desire to be

included in invitations to bid. The Board reserves the right not to solicit, receive, or

entertain bids from vendors which have not responded to previous invitations, which have

not performed to the satisfaction of the Board in previous transactions, or which cannot

demonstrate to the satisfaction of the Board their willingness or ability to meet the

reasonable requirements of the Board.

4. Insurance Requirements: Bidders or its contractor shall provide commercial general

liability insurance coverage with a minimum aggregate limited of not less than one million

dollars for personal injury, bodily injury or death and property damage arising out of any

one occurrence. Said liability policy shall be endorsed to include the Bessemer City Board

of Education as an additional insured on a primary and on – contributory basis and the

insurance carrier shall provide coverage and a defense to the Bessemer City Board of

Education, its agents, servants, officers, board members and employees. Bidders may be

required to furnish evidence of appropriate liability, worker’s compensation, or other

insurance as a prerequisite to an award of a bid or contract by the Board with the type and

amount of coverage(s) to be specified in the invitation.

5. Discretion to Reject Bid: The Bessemer City Board of Education expressly reserves the

right to reject all bids or parts thereof in its sole discretion.

6. Proposal Withdrawal: Any proposal may be withdrawn at any time before the “Proposal

Due” date and time, by providing a written request for the withdrawal of the proposal to the

issuing office. A duly authorized representative of the firm shall execute the request.

Withdrawal of a proposal will not prejudice the right of the proposer to file a new proposal.

7. Hold Harmless: Contracting party agrees to indemnify, hold harmless and defend the

Board, its elected officers and employees, from and against any and all loss expense or

damage, including court cost and attorney's fees, for liability claimed against or imposed

upon the Board because of bodily injury, death or property damage, real or personal,

including loss of use thereof arising out of or as a consequence of the breach of any duty or

obligations of the contracting party included in this agreement, negligent acts, errors or

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omissions, including engineering and/or professional error, fault, mistake or negligence of

Integrator, its employees, agents, representatives, or subcontractors, their employees, agents

or representatives in connections with or incident to the performance of this agreement, or

arising out of Worker's Compensation claims, Unemployment Compensation claims, or

Unemployment Disability compensation claims of employees of company and/or its

subcontractors or claims under similar such laws or obligations Company obligation under

this Section shall not extend to any liability caused by the sole negligence of the Board, or its

employees. Before beginning work, the contracting party shall file with the Board a

certificate from the insurer showing the amounts of insurance carried and the risk covered

thereby. Liability insurance coverage must be no less than $1,000,000. During performance,

the company must effect and maintain insurance from a company licensed to do business in

the State of Alabama. Coverage required includes 1) Comprehensive General Liability; 2)

Comprehensive Automobile Liability; 3) Worker's Compensation and Employers' Liability.

The Contractor may not, without express written consent, except as otherwise noted in

specifications, make any alterations to any property of the Board and must agree, as

evidenced by vendor’s signature, to provide payment for any and all unauthorized alterations

damages, or costs of repair caused in part or in whole by vendor from any action of the

vendor, his assigns, employees and/or agents.

The Bessemer Board of Education makes no representations, warranty, or covenant, express

or implied with respect to any structure, facility, building, equipment or supplies which may

be part of or subject to any action by the vendor as part of the contract and makes available to

vendor same in “as is” condition. The contractor agrees that he is responsible for inspection

of condition of items heretofore noted in this section, and same are to be inspected by the

contractor prior to commencement of the contract to insure safety for contractor, his

employees, assigns and/or agents.

8. Equivalent Bids: Bid specifications which refer to company names, brand names or model

numbers shall, unless otherwise provided, be construed to permit bids to be proposed which

offer products, materials or services of equivalent (or better) utility and quality. Bids

proposing an equivalent product, service or material should include a complete explanation

of the nature of any deviation or discrepancy from advertised specifications and the reasons

such discrepancies should be deemed equivalent to the advertised specifications.

Proprietary specifications may be waived for functional equivalents. The Board or its

agents will be the sole party responsible for determining equal or better bids.

9. Taxes: The Bessemer City Board of Education is exempt from all taxes; however, bidder

shall be responsible for payment of all sales, use, lease, ad valorem and any other taxes that

may be levied or assessed by reason of the transaction.

10. Bidder’s Certification: Bidder certifies by bidding that it is fully aware of the conditions of

service and purpose for which item(s) included in this bid are needed, and that the bid

proposal will meet these requirements of service and purpose to the satisfaction of the

Bessemer City Board of Education.

11. Disqualification of Bids: Bids may be disqualified before the awarding of the contract for

any of the following:

1. Failure to mark envelope as required.

2. Failure to sign bid document on any signature line.

3. Failure to include requested information (example, deviations).

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4. Excessive errors.

5. Failure to include bid bond (if required).

6. Failure to have an original signature on the bid form, a faxed copy is not

acceptable.

7. Failure to attend the pre-bid meeting (if required).

8. This “Invitation” shall not be altered by bidder in any way. Any and all changes

from those specified shall be listed as a deviation. Failure to abide by this may

result in the bid being disqualified.

9. Failure to provide all information requested, as requested.

12. Sales and Use Tax Transactions:

Direct Purchase Transactions

The Bessemer City Board of Education is exempt from all taxes; however, bidder shall be

responsible for payment of all sales, use, lease, ad valorem and any other taxes that may

be levied or assessed by reason of the transaction.

13. Waive informality, technicality or irregularity: The Bessemer City Board of

Education, or its Agent, shall have the right to waive any informality, technicality or

irregularity.

14. Termination of contract: The Bessemer City Board of Education has the right to cancel

any contract, in accordance with Procurement Contract Rules and regulations, for cause,

including but not limited to, the following: (1) failure to deliver within the terms of

contract; (2) failure of the product or service to meet specifications, conform to sample

quality, or to be delivered in good condition; (3) misrepresentation by the vendor, (4)

fraud, collusion, conspiracy, or other unlawful means of obtaining any contract with the

state; (5) conflict of contract provisions with constitutional statutory provisions by state

or federal law; and (6) substantial change in the financial or economic condition of the

Bessemer City Board of Education, (7) failure to resolve billing issues in a timely

manner, (8) any other breach of contract. If contract is terminated the contract may be

awarded to the next lowest responsible bidder.

15. Alternative Purchasing: The Bessemer City Board of Education reserves the right to

purchase any product identified on this bid from another valid governmental bid should the

alternate bid pricing be lower than the pricing on this bid.

16. Smoke-Free Policy: All Bessemer City School facilities and offices are smoke-free

environments. All potential and successful bidders must abide by this policy.

17. Deviation Disclosure: Any and all deviations must be identified and documented on the

appropriate enclosed form. Failure to do so may result in the disqualification of the vendor.

18. Collusion: The Board will not be party to any form of collusion among vendors. The

enclosed non-collusion form shall be completed and forwarded with the bid.

SECTION I-GENERAL INFORMATION (Continued)

19. Certificate of Eligibility: All potential vendors must disclose eligibility to bid on the project.

Complete the enclosed Certificate of Eligibility.

20. Vendor Guidelines: All vendors doing business with the Bessemer City Schools are

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expected to comply with guidelines for doing work on school premises. Enclose Vendor

Guidelines for working in Bessemer City Schools when returning your proposal.

21. Compliance with Bonding Requirements: Under the Alabama Bid Law it is at the owners’

discretion whether or not to ask for bonding requirements for any contract exceeding

$10,000.00. Therefore, the bidder is not required to submit a bond with the proposal.

22. Audit: For the purpose of verifying pricing, the successful bidder must agree to allow the

Bessemer City Board of Education to audit-related records with 72-hour notice.

23. Immigration Law: By signing this contract, the contracting parties affirm, for the duration

of the agreement, that they will not violate federal immigration law or knowingly employ,

hire for employment, or continue to employ an unauthorized alien within the state of

Alabama. Furthermore, a contracting party found to be in violation of this provision shall be

deemed in breach of the agreement and shall be responsible for all damages resulting there

from.

SECTION II-GENERAL CONDITIONS

INSURANCE:

The successful bidder will maintain such insurance as will protect them and the Board from claims under

Workmen's Compensation Acts and from claims for damage and/or personal injury, including death,

which may arise from operations under this contract. Insurance will be written by companies authorized

to do business in Jefferson County, Alabama, and shall include Bessemer, Alabama, as Added Additional

Insured By Endorsement, including a thirty (30) day(s) written cancellation notice. Evidence of

insurance will be furnished to the Business Affairs Supervisor not later than seven (7) days after the

Purchase Order/contract date. Successful bidder is also required to include the bid number on the

evidence of insurance.

Insurance Minimum Coverage:

Contracting party shall file the following insurance coverage and limits of liability with the County's

Human Resource Department and Purchasing Department before beginning work with Bessemer City

Schools.

General Liability:

$1,000,000 - Bodily injury and property damage combined occurrence

$1,000,000 - Bodily injury and property damage combined aggregate

$1,000,000 - Personal injury aggregate

Comprehensive Form including Premises/Operation, Products/Completed Operations,

Contractual, Independent contractors, Broad Form property damage and personal injury.

Automobile Liability:

$1,000,000 - Bodily injury and property damage combined coverage

Any automobile including hired and non-owned vehicles

Workers Compensation and Employers Liability:

$100,000 - Limit each occurrence

Umbrella Coverage:

$1,000,000 - Each occurrence

$1,000,000 – Aggregate

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238320Painting and Wall Covering Contractors

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