Project Information

Bid Title

Internet-Based Employment Recruitment Software Application & Maintenance Services

Issuing Agency

Judical Council of California

Location

California

Published Date

Mar 10, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

No. TCAS-2026-01-JU

Original Source

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Bid Documents

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Project Description

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Request for Proposal

Internet-Based Employment Recruitment Software Application & Maintenance Services

The Judicial Council of California is requesting proposals from highly qualified contractors with expertise in providing an internet-based employment recruitment software application that is capable of publicizing job openings and receiving, storing, and processing qualified applications.

Important dates

Issued date

March 10, 2026

Deadline

April 10, 2026
03:00 PM

• Status
  Open
• Topic
  Non-Facilities Contracts - Information Technology
• Deadline
  April 10, 2026
  03:00 PM
• ID#
  TCAS-2026-01-JU

Description

This Request for Proposal (“RFP”) is being issued by the Judicial Council of California (“JCC”) on behalf of the fifty-eight (58) Superior Courts of California, (collectively, “Courts”).

The JCC is requesting proposals from highly qualified contractors with expertise in providing an internet-based employment recruitment software application that is capable of publicizing job openings and receiving, storing, and processing qualified applications. Detailed system criteria can be found in the Minimum Employment Recruitment Software Application Requirements (Exhibit 1).

The JCC intends to award one Master Agreement (“Master Agreement”) for an initial three (3) year term with two (2) one-year options to extend. Because Courts will have the option to purchase the services against the Master Agreement, there is no estimate as to the grand total expenditure by all Courts during the initial three (3) year term and during any of the two (2) one-year extension options. Courts that elect to purchase the services against the Master Agreement will execute a Participating Addendum with the selected proposer that executes a Master Agreement with the JCC.

All questions must be sent to the JCC via email to TCSolicitation@jud.ca.gov (link sends email) and must be received by the JCC no later than March 18, 2026, 3:00 pm Pacific Time.

Proposals must be received by the JCC via email no later than April 10, 2026, 3:00 pm Pacific Time. Technical proposals must be submitted via email to TCSolicitation@jud.ca.gov (link sends email) ; cost proposals must be submitted separately via email to RFP-TCAS-2026-01-JU-Cost@jud.ca.gov (link sends email) .

Complete details regarding this RFP are set forth in the documents listed below:

Attachments

• RFP TCAS-2026-01-JU, Attachment 1 - Administrative Rules RFP IT Goods and Services New
• RFP TCAS-2026-01-JU, Attachment 2 - Judicial Council Standard Terms and Conditions.docx New
• RFP TCAS-2026-01-JU, Attachment 3 - Proposer's Acceptance of Terms and Conditions.docx New
• RFP TCAS-2026-01-JU, Attachment 4 - General Certifications Form.docx New
• RFP TCAS-2026-01-JU, Attachment 5 - Small Business Declaration.docx New
• RFP TCAS-2026-01-JU, Attachment 6 - Payee Data Record.pdf New
• RFP TCAS-2026-01-JU, Attachment 7 - Iran Contracting Act Certification.docx New
• RFP TCAS-2026-01-JU, Attachment 8 - Unruh Civil Rights Act and FEHA Certification.docx New
• RFP TCAS-2026-01-JU, Attachment 9 - Darfur Contracting Act Certification.docx New
• RFP TCAS-2026-01-JU, Attachment 10 - DVBE Declaration.docx New
• RFP TCAS-2026-01-JU, Attachment 11 - Bidder Declaration.docx New
• RFP TCAS-2026-01-JU, Exhibit 1 - Minimum Employment Recruitment Software Application Requirements.docx New
• RFP TCAS-2026-01-JU, Exhibit 2 - Response Template.docx New
• RFP TCAS-2026-01-JU, Exhibit 3 - Pricing Sheet.docx New
• RFP TCAS-2026-01-JU, RFP Attachment.pdf New

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers.
Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract.
Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.

Attachment Preview

RFP Title: Internet-Based Employment Recruitment Software Application & Maintenance Services

RFP Number: TCAS-2026-01-JU

ATTACHMENT 1

ADMINISTRATIVE RULES GOVERNING RFPS

(IT GOODS AND SERVICES)

1. COMMUNICATIONS WITH THE JUDICIAL BRANCH ENTITY (“JBE”)

REGARDING THE RFP

Except as specifically addressed elsewhere in the RFP, Proposers must send any

communications regarding the RFP to TCSolicitation@jud.ca.gov (the “Solicitations

Mailbox”). Proposers must include the RFP Number in subject line of any

communication.

2. QUESTIONS REGARDING THE RFP

Proposers interested in responding to the RFP may submit questions via email to the

Solicitations Mailbox on procedural matters related to the RFP or requests for

clarification or modification of the RFP no later than the deadline for questions listed in

the timeline of the RFP. Once submitted, questions become part of the procurement file

and are subject to disclosure. Proposers are accordingly cautioned not to include any

proprietary or confidential information in questions. If the Proposer is requesting a

change, the request must set forth the recommended change and the Proposer’s reasons

for proposing the change. Questions or requests submitted after the deadline for questions

will not be answered. Without disclosing the source of the question or request, a copy of

the questions and the Judicial Council’s responses will be made available prior to the

proposal due date and time.

3. ERRORS IN THE RFP

A. If, before the proposal due date and time listed in the timeline of the RFP, a

Proposer discovers any ambiguity, conflict, discrepancy, omission, or error in the

RFP, the Proposer must immediately notify the Judicial Council via email to the

Solicitations Mailbox and request modification or clarification of the RFP.

Without disclosing the source of the request, the Judicial Council may modify the

RFP before the proposal due date and time by releasing an addendum to the

solicitation.

B. If a Proposer fails to notify the Judicial Council of an error in the RFP known to

the Proposer, or an error that reasonably should have been known to the Proposer,

before the proposal due date and time listed in the timeline of the RFP, the

Proposer shall propose at its own risk. Furthermore, if the Proposer is awarded the

agreement, the Proposer shall not be entitled to additional compensation or time

by reason of the error or its later correction.

4. ADDENDA

A. The Judicial Council may modify the RFP before the proposal due date and time

listed in the timeline of the RFP by issuing an addendum which will be posted at

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RFP Title: Internet-Based Employment Recruitment Software Application & Maintenance Services

RFP Number: TCAS-2026-01-JU

https://courts.ca.gov/policy-administration/bidders-solicitations. It is each

Proposer’s responsibility to inform itself of any addendum.

B. If any Proposer determines that an addendum unnecessarily restricts its ability to

propose, the Proposer shall immediately notify the Judicial Council via email to

the Solicitations Mailbox no later than one day following issuance of the

addendum.

5. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF PROPOSALS

A Proposer may withdraw its proposal at any time before the deadline for submitting

proposals by notifying the Judicial Council in writing of its withdrawal. The notice must

be signed by the Proposer. The Proposer may thereafter submit a new or modified

proposal, provided that it is received at the JBE no later than the proposal due date and

time listed in the timeline of the RFP. Modifications offered in any other manner, oral or

written, will not be considered. Proposals cannot be changed or withdrawn after the

proposal due date and time listed in the timeline of the RFP.

6. ERRORS IN THE PROPOSAL

If errors are found in a proposal, the Judicial Council may reject the proposal; however,

the Judicial Council may, at its sole option, correct arithmetic or transposition errors or

both. If these corrections result in significant changes in the amount of money to be paid

to the Proposer (if selected for the award of the agreement), the Proposer will be

informed of the errors and how they were corrected, and given the option to abide by the

corrected amount or withdraw the proposal.

7. RIGHT TO REJECT PROPOSALS

A. Before the proposal due date and time listed in the timeline of the RFP, the

Judicial Council may cancel the RFP for any or no reason. After the proposal due

date and time listed in the timeline of the RFP, the Judicial Council may reject all

proposals and cancel the RFP if the Judicial Council determines that: (i) the

proposals received do not reflect effective competition; (ii) the cost is not

reasonable; (iii) the cost exceeds the amount expected; or (iv) awarding the

contract is not in the best interest of the Judicial Council.

B. The Judicial Council may or may not waive an immaterial deviation or defect in a

proposal. The Judicial Council’s waiver of an immaterial deviation or defect shall

in no way modify the RFP or excuse a Proposer from full compliance with RFP

specifications. Until a contract resulting from this RFP is signed, the Judicial

Council reserves the right to accept or reject any or all of the items in the

proposal, to award the contract in whole or in part and/or negotiate any or all

items with individual Proposers if it is deemed in the Judicial Council’s best

interest. A notice of intent to award does not constitute a contract, and confers no

right of contract on any Proposer.

C. The Judicial Council reserves the right to issue similar RFPs in the future. The

RFP is in no way an agreement, obligation, or contract and in no way is the

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RFP Title: Internet-Based Employment Recruitment Software Application & Maintenance Services

RFP Number: TCAS-2026-01-JU

Judicial Council or the State of California responsible for the cost of preparing the

proposal.

D. Proposers are specifically directed NOT to contact any Judicial Council personnel

or consultants for meetings, conferences, or discussions that are related to the RFP

at any time between release of the RFP and any award and execution of a

contract. Unauthorized contact with any Judicial Council personnel or consultants

may be cause for rejection of the Proposer’s proposal.

8. EVALUATION PROCESS

A. The Judicial Council will follow the following process in evaluating proposals.

1. The Judicial Council will first open the non-cost portion of each proposal

received by the appropriate deadline to confirm that it meets the format

requirements specified in the RFP.

2. The Judicial Council will complete its evaluation of the non-cost portions

of all such proposals using the methods specified in the RFP.

3. The Judicial Council will publish the results of the completed non-cost

evaluation at https://courts.ca.gov/policy-administration/bidders-

solicitations. Because the small business preference and DVBE incentive

cannot be properly applied until both the non-cost and cost portions of the

proposals have been scored, these factors will be excluded when

publishing the results of the completed non-cost evaluation.

4. The Judicial Council will publicly open the cost portion of the proposals

as specified in the RFP. The Judicial Council will not, however, open the

cost portion of any proposal determined to have a material deviation in the

non-cost portion.

5. The Judicial Council will evaluate the cost portion of the proposals opened

in paragraph 8.A.4. All figures entered on the cost portion must be clearly

legible.

B. Proposals that contain false or misleading statements may be rejected if in the

Judicial Council’s opinion the information was intended to mislead the evaluation

team regarding a requirement of the RFP.

C. During the evaluation process, the Judicial Council may require a Proposer's

representative to answer questions with regard to the Proposer’s proposal. Failure

of a Proposer to demonstrate that the claims made in its proposal are in fact true

may be sufficient cause for deeming a proposal non-responsive.

D. The Judicial Council’s Small Business Preference Procedures for the Procurement

of Information Technology Goods and Services (“Small Business Procedures”)

address the resolution of certain ties involving the small business preference. In

the event of a tie not addressed in the Small Business Procedures, the contract will

be awarded to the winner of a single coin toss. The coin toss will be witnessed by

two Judicial Council employees. The Judicial Council will provide notice of the

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RFP Title: Internet-Based Employment Recruitment Software Application & Maintenance Services

RFP Number: TCAS-2026-01-JU

date and time of the coin toss to the affected Proposers, who may attend the coin

toss at their own expense.

9. DISPOSITION OF MATERIALS

All materials submitted in response to the RFP will become the property of the Judicial

Council and will be returned only at the Judicial Council’s option and at the expense of

the Proposer submitting the proposal.

10. PAYMENT

A. Payment terms will be specified in any agreement that may ensue as a result of

the RFP.

B. THE JBE DOES NOT MAKE ADVANCE PAYMENT FOR SERVICES.

Payment is normally made based upon completion of tasks as provided in the

agreement between the Judicial Council and the selected Proposer. The Judicial

Council may withhold ten percent of each invoice until receipt and acceptance of

the final deliverable. The amount of the withhold may depend upon the length of

the project and the payment schedule provided in the agreement between the

Judicial Council and the selected Proposer.

C. Upon a Proposer’s timely request, the Judicial Council may consider a Proposer’s

“best financing alternative” (including lease or purchase alternatives). If the RFP

is posted more than 30 days before the proposal due date and time listed in the

timeline of the RFP, the Proposer’s request must be received by the Judicial

Council at least 30 days before the proposal due date and time. If the solicitation

is posted less than 30 days before the proposal due date and time, the Proposer’s

request must be received by the Judicial Council by the day that is halfway

between the posting date and the proposal due date. The Judicial Council may

determine that a specific financing alternative should not be considered.

11. AWARD AND EXECUTION OF AGREEMENT

A. Award of contract, if made, will be in accordance with the RFP to a responsible

Proposer submitting a proposal compliant with all the requirements of the RFP

and any addenda thereto (including any administrative or technical requirements),

except for such immaterial defects as may be waived by the Judicial Council.

B. A Proposer submitting a proposal must be prepared to use a standard Judicial

Council contract form rather than its own contract form.

C. The Judicial Council will make a reasonable effort to execute any contract based

on the RFP within forty-five (45) days of selecting a proposal that best meets its

requirements. However, exceptions taken by a Proposer may delay execution of a

contract.

D. Upon award of the agreement, the agreement shall be signed by the Proposer in

two original contract counterparts and returned, along with the required

attachments, to the Judicial Council no later than ten (10) business days of receipt

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RFP Title: Internet-Based Employment Recruitment Software Application & Maintenance Services

RFP Number: TCAS-2026-01-JU

of agreement form or prior to the end of June if award is at fiscal year-end.

Agreements are not effective until executed by both parties. Any work performed

before receipt of a fully-executed agreement shall be at the Proposer’s own risk.

12. FAILURE TO EXECUTE THE AGREEMENT

The period for execution set forth in section 11 (Award and Execution of Agreement)

may only be changed by mutual agreement of the parties. Failure to execute the

agreement within the time frame identified above constitutes sufficient cause for voiding

the award. Failure to comply with other requirements within the set time constitutes

failure to execute the agreement. If the successful Proposer refuses or fails to execute the

agreement, the Judicial Council may award the agreement to the next qualified Proposer.

13. NEWS RELEASES

News releases or other publicity pertaining to the award of a contract may not be issued

without prior written approval of a supervisor or manager of the Judicial Council Branch

Accounting and Procurement, Trial Court Administrative Services office.

14. ANTI-TRUST CLAIMS

A. In submitting a proposal to the Judicial Council, the Proposer offers and agrees

that if the proposal is accepted, the Proposer will assign to the Judicial Council

all rights, title, and interest in and to all causes of action it may have under

Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act

Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the

Business and Professions Code), arising from purchases of goods, materials, or

services by the Proposer for sale to the Judicial Council pursuant to the

proposal. Such assignment shall be made and become effective at the time the

Judicial Council tenders final payment to the Proposer. (See Government Code

section 4552.)

B. If the Judicial Council receives, either through judgment or settlement, a

monetary recovery for a cause of action assigned under this section, the

Proposer shall be entitled to receive reimbursement for actual legal costs

incurred and may, upon demand, recover from the Judicial Council any portion

of the recovery, including treble damages, attributable to overcharges that were

paid.

C. Upon demand in writing by the Proposer, the Judicial Council shall, within one

year from such demand, reassign the cause of action assigned under this

section if the Proposer has been or may have been injured by the violation of

law for which the cause of action arose and (a) the Judicial Council has not

been injured thereby, or (b) the Judicial Council declines to file a court action

for the cause of action. (See Government Code section 4554.)

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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