Project Information

Bid Title

Law and Justice Boiler replacement project

Issuing Agency

Lewis County

Location

Washington

Published Date

Nov 5, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Law and Justice Boiler replacement project

Addenda: 0

Release Date: 11/5/2025

Due Date: 12/1/2025

Post Information

Posted At:Wed, Nov 5, 2025 3:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

We are seeking qualified vendors to support the first phase of a comprehensive HVAC system upgrade at our facility, with an immediate focus on boiler replacement. The current system has experienced critical failures, and ensuring redundancy and reliability is a top priority. This project will include the decommissioning and removal of the existing electric and gas boilers. The new boilers will be located indoors to improve maintenance access and system resilience.

This project will be evaluated based on several key factors, including:

• Cost-effectiveness
• Minimization of downtime
• Energy efficiency measures
• Contractor availability and parts lead times
• Experience and References

We are particularly interested in proposals that align with the Washington Clean Air Act (RCW 70A.15) and support compliance with the Washington State Clean Buildings Standard (RCW 19.27A). While boiler replacement is the immediate need, we view this as a strategic opportunity to begin transitioning toward a more efficient and compliant mechanical system.

Proposals that incorporate energy-saving features—such as heat recovery systems, VFDs, or other innovative solutions—are highly encouraged. If feasible, we are also interested in pursuing grant funding to support this work, which may require the installation of compliant, high-efficiency equipment.

In short, we are looking for a vendor who can help us modernize our infrastructure, minimize future risk, and maximize operational uptime—all while laying the groundwork for long-term sustainability and compliance.

Lewis County is accepting electronic submissions exclusively through OpenGov. Those wishing to submit a proposal must create a free account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup .

After completing an account registration, proposals can be completed at: https://procurement.opengov.com/portal/lewiscountywa/projects/153044

PROPOSALS MUST BE DELIVERED BY OR BEFORE 4:00 PM ON Dec 1, 2025 (PROPOSALS SUBMITTED AFTER 4:00 PM PACIFIC TIME WILL NOT BE CONSIDERED FOR THIS PROJECT.) The proposal must be submitted electronically through the procurement portal at: https://procurement.opengov.com/portal/lewiscountywa per the plans, specifications, and other documents available through the procurement portal.

A mandatory Preproposal site walk will be on November 12, 2025, 1:00 pm meeting at 351 NW North St.(Room 032) Located in the basement of the Historic Courthouse, then on to the site to look over the project location.

Question Submission Deadline:

November 17, 2025, 4:00 pm

Proposal Submission Deadline:

December 1, 2025, 4:00 pm

For more information about the project and submittal requirements, contact Matt Patana, Project Manager, 360 740-1337 or at 360-219-5134 or by email matt.patana@lewiscountywa.gov.

The Lewis County Capital Facilities Department in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, herby notifies all respondents that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Lewis County is an equal opportunity and affirmative action employer. Minority, veteran, and women-owned firms are encouraged to submit a statement of qualifications.

Selected Contractor must adhere to all prevailing wage requirements and applicable building codes.

RCW 60.28.011 requires withholding up to 5% of the value of a public improvement contract, not including sales tax, as retainage until the project is completed and the contract is accepted. A contractor may opt to submit a retainage bond instead covering any or all of the amount.

The Contractor shall furnish a Performance Bond in the amount of 100% of the contract price, guaranteeing faithful performance of all terms and conditions of this agreement.

Background

The existing boiler system failed last year, resulting in a two-weeks without a fully functioning boiler. This boiler system facilitates the heat for the entire Law and Justice building and down time is not really a viable option. We need to hire a contractor capable of tying the new system to the old and preparing for the next phase.

Timeline

Release Project Date:

November 5, 2025

Pre-Proposal Meeting (Mandatory):

November 12, 2025, 1:00pm

351 NW North St. (room 032) located in the basement of the Historic Courthouse

Question Submission Deadline:

November 17, 2025, 4:00pm

Question Response Deadline:

November 21, 2025, 4:00pm

Proposal Submission Deadline:

December 1, 2025, 4:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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