Project Information

Bid Title

Class A Concrete

Issuing Agency

City of Suffolk

Location

Virginia

Published Date

May 1, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26112-KR

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26112-KR
Bid Title:	Class A Concrete
Category:	Purchasing Bid Board Posting
Status:	Open

Description: The intent of this Invitation for Bid (IFB) is to hire one contractor to furnish and deliver annual requirements of Class A Concrete on an as needed basis F.O.B. to any destination within the City of Suffolk limits in accordance with all specifications, terms, and conditions herein.  This contract will cover all materials as needed by the City’s Public Works Department (primary user), Public Utilities Department, Parks and Recreation Department, or as requested by any other City department.  A separate account must be set up for each department. Contractor must be a ready mix producer who operates a batch plant. Contractor must be capable of delivering concrete in mobile mixing trucks. Publication Date/Time: 5/1/2026 12:00 AM Closing Date/Time: 6/3/2026 3:00 PM Contact Person: Kimberly Rogerson, VCA Buyer City of Suffolk Purchasing Division 442 W. Washington Street Suffolk, VA 23434 Office: (757)514-4145 Special Requirements: Contractor must be a ready mix producer who operates a batch plant. Contractor must be capable of delivering concrete in mobile mixing trucks. Related Documents: IFB 26112-KR Class A Concrete

Attachment Preview

INVITATION FOR BID

City of Suffolk

IFB# 26112-KR

May 1, 2026

Purchasing Division

442 W. Washington Street, Room 1086

Suffolk, VA 23434

Phone: (757) 514-7520 Fax: (757) 514-7524

https://www.suffolkva.us/Bids.aspx?CatID=17

Class A Concrete

SCOPE OF WORK: The intent of this Invitation for Bid (IFB) is to hire one contractor to furnish

and deliver annual requirements of Class A Concrete on an as needed basis F.O.B. to any

destination within the City of Suffolk limits in accordance with all specifications, terms, and

conditions herein. This contract will cover all materials as needed by the City’s Public Works

Department (primary user), Public Utilities Department, Parks and Recreation Department, or as

requested by any other City department. A separate account must be set up for each department.

Bid Due: 3:00 p.m., June 3, 2026

Contract Officer: ________Kimberly Rogerson___________

Kimberly Rogerson, VCA, Buyer, krogerson@suffolkva.us

The Buyer, Kimberly Rogerson, is the Contract Officer for the City of Suffolk with respect to this IFB. All

questions and/or comments should be directed to her at this email address: krogerson@suffolkva.us. The

respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City

regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.

Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning

bid must be in writing and received five (5) business days prior to the bid opening.

Sealed bids subject to the conditions and instructions contained herein, will be received at the

office of the Purchasing Agent listed above, until the time and date shown above (local prevailing

time), for furnishing the items or services described in the bid.

Company Name:

Address:

City / State / Zip:

Telephone:

FAX No.:

E-mail:

Print Name:

Title:

Signature:

Date:

-1-

In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the

signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the

opening, to furnish any or all of the items and/or services upon which prices are quoted, at the

price set opposite each item, to be delivered at the time and place specified herein. The above

signature certifies the bidder has read, understands, and agrees to all terms, conditions, and

requirements of this bid, and is authorized to contract on behalf of firm named above.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

BID OPENING

Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public

opening will be held June 3, 2026, at 3:00 PM (local prevailing time), in Suffolk City Hall,

Purchasing Department Conference Room (1086), located at 442 W. Washington Street, Suffolk,

VA 23434-5237.

SUBMITTALS

Bidder shall submit the entire IFB as their bid package.

Bids will be accepted through EVA.

-2-

INVITATION FOR BID

Class A Concrete

SECTION/TITLE

PURPOSE .......................................................................................................................... - 4 -

COMPETITION INTENDED................................................................................................ - 4 -

CONTRACT PERIOD ......................................................................................................... - 4 -

SPECIFICATIONS .............................................................................................................. - 4 -

ADDITIONAL INSTRUCTIONS........................................................................................... - 7 -

CONTRACT TERMS AND CONDITIONS ......................................................................... - 12 -

FEDERAL CLAUSES ……………………………………………………………………………. - 18-

BID FORM ........................................................................................................................ - 27 -

REFERENCES ................................................................................................................. - 28 -

ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 30 -

PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 31 -

CERTIFICATION REGARDING LOBBYING …………………………………………………. - 32-

EXCEPTION PAGE .......................................................................................................... - 33 -

INSURANCE REQUIREMENTS ....................................................................................... - 34 -

-3-

PURPOSE

The intent of this Invitation for Bid (IFB) is to hire one contractor to furnish and deliver annual

requirements of Class A Concrete on an as needed basis F.O.B. to any destination within the City

of Suffolk limits in accordance with all specifications, terms, and conditions herein. This contract

will cover all materials as needed by the City’s Public Works Department (primary user), Public

Utilities Department, Parks and Recreation Department, or as requested by any other City

department. A separate account must be set up for each department.

Contractor must be a ready mix producer who operates a batch plant. Contractor must be

capable of delivering concrete in mobile mixing trucks.

COMPETITION INTENDED

It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder’s

responsibility to advise the Purchasing Agent in writing if any language requirement, specification,

etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent not later than

five (5) business days prior to the date set for bids to close.

CONTRACT PERIOD

The contract shall cover the period from July 1, 2026, through June 30, 2027.

The City reserves the option to renew this agreement for four (4) additional one-year periods

ending June 30, 2031. Unless notified in writing thirty (30) days prior to the expiration date, the

contract will automatically renew during these periods.

Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)

months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all

Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the current 12 month

period) or 3%. The City does not guarantee approval of any rate increase. The City must be

notified of any rate increases during the contract period.

SPECIFICATIONS

Concrete Specifications

a. Concrete, Class A-3, Regular- 3000 PSI, shall conform to Virginia Department of

Transportation specifications.

b. Concrete, Class A-3 Paving- shall conform to Virginia Department of Transportation

specifications.

c. Concrete, Class A-3, with #57 Exposed Pea Gravel- shall conform to Virginia

Department of Transportation specifications. Shall be ½ inch only.

d. Concrete, Class A-4 with Pea Gravel-shall conform to Virginia Department of

Transportation specifications.

-4-

e. Concrete, Class A-4 - 4,000 PSI, shall conform to Virginia Department of Transportation

specifications.

f.

Concrete, Class A-3, High Early-shall conform to Virginia Department

of Transportation specifications.

g. Concrete, Class A-4, High Early-shall conform to Virginia Department

of Transportation specifications.

h. Slurry Mix-shall conform to Virginia Department of Transportation specifications.

i.

Concrete, 25% Calcium added per Cubic Yard

j.

Concrete, 2% Calcium added per Cubic Yard

k. Concrete, Caprolan-RC Fibers added per Cubic Yard A-3 or A-4

l.

Concrete, 1% dye added per Cubic Yard

m. Cement Grout- Does not refer to block grout. The City is looking for a flowable fill material

to fill abandoned storm pipe and as fill material in restricted places, instead of compact

material, commonly called a Controlled Low Strength Material (CLSM). Refer to VDOT

Road and Bridge Specifications section 218.

n. All concrete shall be air entrained.

Additives: chemical admixture can be used instead of straight Calcium.

Fiberstrand fiber products can be used instead of RC Caprolan Fibers.

Delivery

Materials be delivered F.O.B. job site by the Contractor within twenty-four (24) hours of request.

The minimum order per truck for the City will be three (3) cubic yards with a minimum order

quantity per job site of one cubic yard.

Haul time shall not exceed 45 minutes. Any load delivered with a load time in excess

of 45 minutes will be rejected by the City.

Price quoted for F.O.B. job site shall be for delivery anywhere within the City of Suffolk.

The City reserves the right to obtain additional competition for site specific requirements which

exceed 50% of the annual estimated quantity.

The Contractor shall comply with all applicable state, local and federal laws, regulations and

ordinances.

Miscellaneous

Quality of materials must be as specified; the City reserves the right to refuse shipment if the

standard of quality does not meet expectations. Determination of quality shall be at the sole

discretion of the City.

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Commodity Codes

• NAICS 238110Poured Concrete Foundation and Structure Contractors

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