Project Information

Bid Title

Job Order Contract (JOC) for Roofing Repairs and Replacements, RFQ 683949

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Jan 12, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 683949

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 683949
Bid Title:	Job Order Contract (JOC) for Roofing Repairs and Replacements, RFQ 683949
Category:	Procurement
Status:	Open

Description: The County of Loudoun, Virginia (County) seeks to award one (1) or more, with a maximum of two (2), Job Order Contracts (JOC or Contract) to qualified specialized roofing contractors to provide county-wide roof repairs and replacements on an as-needed basis at various Loudoun County facilities over a one (1)-year Base Term and up to three (3) additional one (1)-year Option Terms. A JOC is a competitively bid, firm fixed priced, indefinite quantity contract. The Work includes a collection of Tasks and related specifications that have pre-established unit prices. JOCs are to be used for the accomplishment of repair, alteration, construction, maintenance, rehabilitation, demolition, and construction of infrastructure and buildings by means of individual Job Orders issued under the JOCs and related to discrete, identified Projects. Pre-Bid Conference: A virtual Pre-Bid Conference will be held via Microsoft Teams on January 16, 2026, at 11:00 a.m. Publication Date/Time: 1/12/2026 12:00 PM Publication Information: Invitation for Bid Closing Date/Time: 2/11/2026 4:00 PM Pre-bid Meeting: January 16, 2026 @ 11:00 a.m. Contact Person: Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP Please see the attached document RFQ 683949 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 683949 (PDF) Attachment 4- Prevailing Wage Rate (PDF) View Solicitation Abstract (PDF)

Attachment Preview

Loudoun County, Virginia

INVITATION FOR BID

JOB ORDER CONTRACT (JOC) FOR ROOFING REPAIRS AND

REPLACEMENTS

ACCEPTANCE DATE:

IFB NUMBER:

ACCEPTANCE PLACE :

February 11, 2026, prior to 4:00 p.m. “Local Time”

RFQ 683949

Loudoun County Government Offices

1 Harrison Street, S.E., 1st Floor,

Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

PLEASE NOTE:

A. Specifications and Catalog: The technical specifications and construction task catalog

for this Project are available via Microsoft OneDrive. Bidders may request access by

emailing the point of contact below. The Contracting Officer will send an initial

email, followed by a prompt to enter a verification code sent from no-

reply@sharepointonline.com. Please note that this email often goes into spam/ junk

folder.

B. Optional Pre-Bid Conference: A virtual Pre-Bid Conference will be held via Microsoft

Teams on January 16, 2026, at 11:00 a.m. The session will cover the JOC process,

bid requirements and a Contractor’s Perspective, including a brief cost proposal

workshop. It will also provide an overview of supplier registration and online

submission through iSupplier. Participants may join using the provided link or dial in

number:

C.

Join the meeting now

Meeting ID: 257 934 562 313 64

Passcode: z9C2Kr2e

Dial in by phone

+1 757-600-4923

Phone conference ID: 246 814 915#

Requests for information related to this Invitation should be directed to:

Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP

Job Order Contract (JOC) for Roofing Repairs and Replacements

IFB RFQ 683949

Page 1 of 77

Contracting Officer

(571) 627-7455

E-mail address: nebila.kurtu@loudoun.gov

This document can be downloaded from our web site:

www.loudoun.gov/Procurement

The terms and conditions contained in this Invitation for Bid and in the County-

Contractor Agreement are not negotiable.

Issue Date: January 12, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

Job Order Contract (JOC) for Roofing Repairs and Replacements

IFB RFQ 683949

Page 2 of 77

JOB ORDER CONTRACT (JOC) FOR ROOFING REPAIRS AND

REPLACEMENTS

SECTION/TITLE

PAGE

1.0 PURPOSE........................................................................................................................................ 4

2.0 COMPETITION INTENDED............................................................................................................. 4

3.0 OVERVIEW OF THE CONTRACT .................................................................................................. 4

4.0 PREVAILING WAGE RATES.......................................................................................................... 7

5.0 DISCREPANCIES............................................................................................................................ 8

6.0 BIDDER’S MINIMUM QUALIFICATIONS ....................................................................................... 9

7.0 TERMS AND CONDITIONS .......................................................................................................... 10

8.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 53

9.0 BID FORMS TO BE EXECUTED AND SUBMITTED BY BIDDER .............................................. 62

ATTACHMENTS:

ATTACHMENT 1:

ATTACHMENT 2:

ATTACHMENT 3:

ATTACHMENT 4:

The Construction Task Catalog®

The Technical Specifications

County – Contractor Agreement (Contained herein)

Contract Prevailing Wage Rate

Authorized By:

s/Nebila Kurtu, NIGP-CPP, CPPB

Contracting Officer

Date: January 12, 2026

Job Order Contract (JOC) for Roofing Repairs and Replacements

IFB RFQ 683949

Page 3 of 77

1.0 PURPOSE

1.1 The County of Loudoun, Virginia (County) seeks to award one (1) or more,

with a maximum of two (2), Job Order Contracts (JOC or Contract) to qualified

specialized roofing contractors to provide county-wide roof repairs and

replacements on an as-needed basis at various Loudoun County facilities

over a one (1)-year Base Term and up to three (3) additional one (1)-year

Option Terms. A JOC is a competitively bid, firm fixed priced, indefinite

quantity contract. The Work includes a collection of Tasks and related

specifications that have pre-established unit prices. JOCs are to be used

for the accomplishment of repair, alteration, construction, maintenance,

rehabilitation, demolition, and construction of infrastructure and buildings by

means of individual Job Orders issued under the JOCs and related to

discrete, identified Projects.

1.2 JOCs will generally be utilized to accomplish small to medium sized Projects

with a typical Job Order value within the range of $10,000 - $1,000,000. The

typical Work is anticipated to include but not limited to insulation, flashing

and stripping for all types of roofing work (i.e., rolled roofing, built-up roofing

(BUR), membrane roofing, insulation, flashing and stripping, asphalt

composite shingles, standing seam roofing, slate roofing, etc.), full roof

replacement, partial roof replacement, repairs, and associated Work.

In addition, Work under this contract may include minor general construction

work, light framing, fascia repair, frame-in of existing openings, asbestos

testing, etc. The maximum value of any individual Job Order total is not

expected to exceed $1,000,000. The County makes no guarantee as to the

minimum amount of Work that will be awarded under each of these

contracts.

1.3 For the purposes of JOCs, a Loudoun County “Purchase Order” is described

as a “Job Order”.

1.4 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 4.0 below.

2.0 COMPETITION INTENDED

It is the County's intent that this Invitation for Bid (IFB) permits competition. It shall

be the Bidder's responsibility to advise the Purchasing Agent in writing if any

language, requirement, specification, etc., or any combination thereof, inadvertently

restricts or limits the requirements stated in this IFB to a single source. Such

notification must be received by the Purchasing Agent not later than fifteen (15) days

prior to the date set for bids to close.

3.0 OVERVIEW OF THE CONTRACT

3.1 A JOC is an indefinite quantity contract pursuant to which the Contractor

will perform an ongoing series of individual Projects at different County

Job Order Contract (JOC) for Roofing Repairs and Replacements

IFB RFQ 683949

Page 4 of 77

facilities and sites, often simultaneously, throughout the County. The

Contract Documents include a Construction Task Catalog® (CTC)

containing construction tasks with pre-established Unit Prices. All Unit

Prices are based on local labor, material and equipment prices and are

intended to reflect the direct cost of construction (excludes overhead and

profit).

3.2 Adjustment Factors

A. The Contractor will bid two (2) Adjustment Factors to be applied to

pre-established Unit Prices contained in the Construction Task

Catalog®. These Adjustment Factors shall apply to every task in the

Construction Task Catalog®.

1. An Adjustment Factor for performing Work during Normal

Working Hours (7:00 a.m. to 5:00 p.m. Monday through

Friday, except Holidays)

2. An Adjustment Factor for performing Work during Other Than

Normal Working Hours (5:01 p.m. to 6:59 a.m. Monday

through Friday and any time Saturday, Sunday, and Holidays

as defined in 7.4(M) below).

The Adjustment Factor provided for performing Work during

Other Than Normal Working Hours must be greater than the

Adjustment Factor provided for performing Work during Normal

Working Hours.

B. The Contractor will also bid one (1) Adjustment Factor for Tasks not

contained in the Construction Task Catalog®.

An Adjustment Factor for performing Work deemed not to be

included in the Construction Task Catalog® but within the general

scope of the Work.

These Tasks are referred to as "Non-Pre-priced Tasks (NPP)". NPP

Tasks may require new specifications and drawings and may

subsequently be incorporated into the Construction Task Catalog®.

The Bidders will offer an Adjustment Factor to be applied to the

actual material, equipment, and labor cost for NPP Tasks. The NPP

Tasks Adjustment Factor shall not be less than 1.0500 and not

higher than 1.2500. The Non-Pre-Priced Adjustment Factor will

remain constant for the duration of the Contract.

The three (3) Adjustment Factors will be weighted based on the County’s

anticipated percentage of applicability (see Bid Form) and a resulting Award

Criteria Figure.

3.3 The Process - As Projects are identified by the County, the Contractor will

jointly scope the Work with the County’s authorized representative. The

County will prepare a Detailed Scope of Work and issue a Request for Price

Proposal to the Contractor. The Contractor will then prepare a Package for

Job Order Contract (JOC) for Roofing Repairs and Replacements

IFB RFQ 683949

Page 5 of 77

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238160Roofing Contractors

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