Project Information

Bid Title

BAC Valve Retrofit

Issuing Agency

City of Pigeon Forge

Location

Tennessee

Published Date

May 4, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DATE	TIME(eastern)	LOCATION	DESCRIPTION
05/21/2026	10:00 a.m.	LeConte Center	BAC Valve Retrofit

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INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS

The City of Pigeon Forge, Tennessee (herein referred to as Owner) invites

bids for Baltimore Air Coil Cell operation retrofit Unit Model# 3473C-2 S/N

U1242959. Work site is located at the LeConte Center, 2986 Teaster Lane, Pigeon

Forge TN .

The Owner will receive bids until bid opening at 10:00 A.M. on May 21, 2026

at LeConte Center, 135 Jake Thomas Road, Pigeon Forge, TN 37863 or by mail at

P.O. Box 1390, Pigeon Forge, TN 37868-1390. Any questions concerning this bid

can be directed to David.Peal@cityofpigeonforgetn.gov or by calling 865-429-

8615. Site visit is recommended before bid submittal. The envelope containing

the bid must be sealed and bear the following information:

 Name of Bidder

 Bidder’s Address

 Bid Enclosed: LeConte Center Baltimore Air Coil Cell Operation Retrofit

The Owner may consider informal any bid not prepared and submitted in

accordance with the provisions hereof, and may waive any informality or reject

any and all bids. Any bid received after the time and date specified may not be

considered.

QUALIFICATIONS OF BIDDERS

The Owner may make such investigations as he/she deems necessary to

determine the ability of the Bidder to supply the necessary equipment and the

Bidder shall furnish to the Owner all such information and data for the purpose as

the Owner may request. The Owner reserves the right to reject any bid if the

evidence submitted by, or investigated of, such Bidder fails to satisfy the Owner

that such Bidder is qualified to carry out the obligations of the contract by

supplying the service and equipment contemplated therein. Bidders must be able

to service and carry out any warranty issues within a timely manner. Conditional

bids will not be accepted.

LeConte Center at Pigeon Forge – Baltimore Air Coil Cell Operation Retrofit

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METHOD OF AWARD – LOWEST QUALIFIED BIDDER

This contract is to be awarded to the lowest bid submitted by a responsible

Bidder that does not exceed the amount of funds then estimated by the Owner as

available to finance the purchase. If such bid exceeds such amount, the Owner

may reject all bids or award the contract on the lowest bid with such deductible

alternatives to produce a net amount that is within the available funds.

The Owner reserves the right to determine the low Bidder by durability and

maintenance cost over the life of the product. This may be done by means of

experience or research. Initial cost may not solely determine low bid.

In the case of error or discrepancy in the mathematics of the bid price, the

unit prices shall prevail.

REQUIRED PARTS:

 Four (4) 8” Ohio Valve Co. / Ductile iron cartridge seat design butterfly

valves: wafer-style with hardware

 Three (3) 10” Ohio Valve Co. / Ductile iron cartridge seat design butterfly

valves: lug-style with hardware

 Six (6) flanges for lug style valves with hardware

 Insulation and jacking to match

 Two (2) 4” Thread-o-let Style outlet

 Two (2) 4” Pipe Nipples

 Two (2) 4” Ball valves

VALVE SPECIFICATIONS:

Operator: Lever & Gear

Dead End Service: 200 PSI through 48"

Design Standard: API 609 Category A / MSS SP-67 Type 1 compliant

End Design: ASME B16.42

Top Flange: ISO 5211

Test Standard: API 598 certified

Potable Water / Lead Free: NSF 61 & 372 certified

The two material options we are considering are standard for this operation.

1. EPDM seat option

2. Aluminum bronze disc option.

LeConte Center at Pigeon Forge – Baltimore Air Coil Cell Operation Retrofit

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Scope:

 Arrive onsite: stage work related material

 All specified parts delivered to work site

 Shutdown equipment: lock out/ tag out

 All work to be complete during normal business hours unless discussed

 This work may have to be done in 2 stages ( one side operational /one side

down for work) depending on timing and show schedule

 Replace four(4) existing wafer-style butterfly valves at hot water pan

connections

 Cut in new 10” butterfly valve on equalizer tube

 Cut in two (2) new 10” butterfly valve on outlet box

 Weld in two (2) 4 “ clean out fittings for engineering on equalizer pipe

 Insulate and patch to match existing

 Release lock out /tag out

 Test run equipment: check all running conditions

 Event center can provide scissor lift ( lift certification must be provided)

 Bidder must provide all safety equipment.

OBLIGATION OF BIDDERS

At the time of the opening of bids, each Bidder will be presumed to have

read and be thoroughly familiar with the specifications. The failure or omission of

any Bidder to examine all the forms, instruments, and documents shall in no way

relieve the Bidder from any obligation in respect to his/her bid.

SHIPPING / DELIVERY

It will be the responsibility of the bidder to deliver all products to the owner

at 2896 Teaster Lane, Pigeon Forge TN with all shipping cost being included in the

bid price.

SUBMITTALS MUST INCLUDE

Product Data: Specifications on all products to be supplied

Pricing and Total cost of materials, labor, and shipping as specified project

Any warranties on parts on workmanship

REFERRALS

Bidder is responsible to provide up to three similar jobs as referrals.

LeConte Center at Pigeon Forge – Baltimore Air Coil Cell Operation Retrofit

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INSURANCE

Bidder awarded the project must provide a certificate of liability insurance

in the amount of one million dollars ($1,000,000) with the City of Pigeon Forge TN

listed as an additional insured as well as proof of Workman’s Comp Insurance, if

applicable.

LeConte Center at Pigeon Forge – Baltimore Air Coil Cell Operation Retrofit

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Commodity Codes

• NAICS 332911Industrial Valve Manufacturing

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