Project Information

Bid Title

Enterprise Data Management Solution

Issuing Agency

City of Redmond

Location

Washington

Published Date

Nov 24, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFI 10887-25

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFI 10887-25
Bid Title:	Enterprise Data Management Solution
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: Click Here to Submit Proposal Docusign Proposal Submittal Instructions The City is seeking information from qualified industry professionals to assist in establishing an enterprise data collection and management platform. The City seeks to establish a modern, scalable, and user-friendly data management platform that replaces reliance on spreadsheets, Access databases, and ad hoc documents with a unified enterprise solution. This RFI is intended to help in the preliminary planning and evaluation process and the City does not intend to award a contract at the end of this process. Responses to this RFI do not bind the City to any further actions. Questions Due by 12/05/2025 at 2:00 PM (PST) Questions can be submitted to Katia Matuzova at For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 11/24/2025 2:00 PM Closing Date/Time: 12/10/2025 2:00 PM Contact Person: RFI Content: Katia Matuzova Sr. Purchasing Agent Email: [email protected] Tel: 425-556-2250 Related Documents: RFI 10887-25 Enterprise Data Management Solution

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City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

RFI 10887-25

Request for Information

Enterprise Data Management Solution

The City is seeking information from qualified industry professionals to assist in establishing an

enterprise data collection and management platform

Posting Date: November 24, 2025

Statements of Qualification Due: December 10, 2025, at 2:00PM (PST)

Background

The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its

strong technology business sector. The City encompasses an area of over 17 square miles and is located

less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,

Overlake, and Marymoor, which are expected to grow significantly in the next 20 years. Today, the City has

about 82,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000

jobs.

Introduction

This Request for Information (RFI) is issued to gather information and identify potential solution that can

assist in establishing an enterprise data collection and management platform.

This RFI is intended to help in the preliminary planning and evaluation process and the City does not intend

to award a contract at the end of this process. Responses to this RFI do not bind the City to any further

actions.

Project Goals

The City seeks to establish a modern, scalable, and user-friendly data management platform that replaces

reliance on spreadsheets, Access databases, and ad hoc documents with a unified enterprise solution. The

system should empower non-IT staff to easily create and manage databases, forms, and workflows while

maintaining strong governance, security, and oversight at the enterprise level. It must integrate seamlessly

with Power BI to enable reliable reporting and analytics, support both structured and unstructured data,

RFI 10887-25 Enterprise Data Management Solution

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and scale across all departments to ensure consistency, collaboration, and long-term sustainability of the

City’s data assets.

Requirements

The ideal solution will meet the majority of the high-level requirements as outlined below.

Business Requirements

• Ease of Use: Non-technical staff must be able to build and manage databases, forms, and simple

workflows without coding.

• Enterprise Adoption: Usable across all City departments, with role-based permissions and

governance.

• Scalability: Capable of handling growing data volumes and users without performance degradation.

• Integration with Analytics: Native connectivity to Power BI for real-time reporting and dashboards.

• Collaboration: Shared access to data and forms while maintaining appropriate data security.

• Mobile Accessibility: Ability to collect, view, and update data from tablets/phones in the field.

Data Management Requirements

• Structured Data Storage: Centralized repository for structured datasets currently living in Excel,

Access, and other ad hoc formats.

• Unstructured Data Handling: Support for attaching or linking documents, photos, and files to

records.

• Data Governance: Metadata, auditing, and logging for data quality, ownership, and lifecycle

management.

• Version Control: Track changes, rollback capability, and history of records.

• Standardization: Support for master data definitions, lookup tables, and validation rules.

Workflow & Application Requirements

• Form Creation: Drag-and-drop form builder with validation, conditional logic, and lookup fields.

• Workflow Automation: Rule-based triggers for notifications, approvals, routing, or escalations.

• Reusable Templates: Ability to create reusable app or form templates across departments.

• Security & Permissions: Granular role-based access control (RBAC) to restrict editing, viewing, or

publishing rights.

• Audit Trails: Logging of user actions for compliance and accountability.

Integration Requirements

• Power BI: Direct connectivity with refresh capabilities (scheduled or near real-time).

• Microsoft 365 Ecosystem: Integration with SharePoint, Teams, Outlook for collaboration and

notifications.

• External Systems: APIs or connectors for ERP (Dynamics 365 F&O), HR/Payroll (UKG PRO),

permitting (EnerGov), GIS (Esri).

• Import/Export: Bulk load from Excel/CSV and export to multiple formats for sharing.

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Technical & Platform Requirements

• Cloud-based: SaaS or hybrid deployment that minimizes local IT overhead.

• Low-Code/No-Code: Visual builders for data models, apps, and workflows.

• Performance: Fast response times with hundreds of users and large datasets.

• Security: Data encryption at rest and in transit, multi-factor authentication, compliance with

CJIS/HIPAA/other relevant government standards.

• High Availability & DR: Uptime SLA and disaster recovery capability.

Governance & Administration

• Central Oversight: The City of Redmond Technology department or City Data Governance Council

has oversight for enterprise datasets and shared applications.

• Departmental Autonomy: Departments can create their own one-off/project apps with guardrails.

• Audit & Reporting: Usage analytics, data access logs, performance metrics.

• Lifecycle Policies: Archiving, retention schedules, and decommissioning of apps and data sets.

Proposed Timeline

The following table outlines the anticipated schedule for this RFI process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

RFI Announced

Responses Due

Evaluation of Responses

Interviews/Demonstrations (if needed)

Date

11/24/2025

12/10/2025

12/11/2025 - 12/18/2025

1/5/2026 - 1/9/2026

Response Due Date/Time

2:00PM (local time) on Wednesday, December 10, 2025. The City must receive responses no later

than said date and time.

Response Submittal Procedures

City of Redmond now utilizes Docusign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this RFI on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted responses no later than said date and time.

Responses received after such time will be returned unopened. By submitting a proposal, respondents

acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Response Requirements & Format

All costs for developing a response to this RFI are the obligation of the respondent and are not

chargeable to the City. The respondent must bear all costs associated with the preparation of the

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submittal and of any oral presentation requested by the City. All responses and accompanying

documentation will become property of the City and will not be returned. Submittals may be withdrawn

at any time prior to the published close date, provided notification is received in writing to the below

listed City agent(s). Submittals cannot be withdrawn after the published close date.

Responses must include all information requested and meet all specifications and requirements outlined in

this RFI. The following submittals must be part of your proposal.

A complete response will include:

1) Executive Summary & Overall Approach – Summarize your submittal and include your firm’s

qualifications and contact information

2) Technical Platform Considerations – Outline the technology solutions used in your proposed

solution

3) Experience & Capabilities – Describe your level of industry experience and capabilities/expertise in

understanding, designing, and delivering similar solutions

4) Solution Delivery Schedule – Include a proposed timeline for completion of the solution including

expected City resources

5) References – Please provide at least three (3) references from current or previous clients

6) Pricing: Please provide a rough estimate of the total cost for the full project scope.

Your response should include:

• Fee Structure: Describe how you bill for services (e.g., hourly rates, fixed fees, per task).

• Rates and Fees: Provide the actual numbers for each billing method, including hourly rates by

role or fixed fees for deliverables.

• Discounts or Special Pricing: Specify whether you offer any discounts or special pricing for

public sector organizations.

This information will be used to inform our budget planning for the project and to serve as the basis

for evaluating financial feasibility and aligning project costs with available resources.

7) Questions for the City—issues requiring clarification to tailor your response.

Public Disclosure Notice

Proposals that are submitted in response to this Invitation to Bid or Request for Information are subject to

public release under the Washington State Public Records Act, chapter 42.56 RCW (“PRA”). Respondents

are strongly encouraged to avoid including confidential and/or proprietary information in their

proposals. If a respondent includes confidential and/or proprietary information in its proposal, and wishes

for the City to withhold it from public release under RCW 42.56.070(1), the respondent’s submission

should: (a) clearly identify which information should be withheld, (b) cite the legal authority that allows the

City to withhold such information, and (c) explain in detail why the information is exempt from release

under the PRA. Marking an entire proposal as confidential and/or proprietary will NOT be accepted or

honored and may result in disqualification of the proposal. If the City receives a PRA request for a

proposal that contains information, which a respondent has identified in whole or in-part as exempt from

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release, the City will review the proposal and then determine whether the information must be released

under the PRA based solely on the information provided by the respondent.

Governing Law and Venue

In the event of litigation, the submittal documents, specifications, and related matters shall be governed by

and construed in accordance with the laws of the State of Washington. Venue shall be with the appropriate

state or federal court located in King County.

Americans with Disabilities Act (ADA) Information

The City of Redmond in accordance with the Americans with Disabilities Act of 1990 and Section 504 of the

Rehabilitation Act of 1973 will make every reasonable effort to provide equal opportunity to submit

qualifications in response to this request. Visit http://redmond.gov/ADA for more information. This

material can be made available in an alternate format by contacting the Customer Service Center at

info@redmond.gov or 425-556-2900, option 7.

Title VI Statement

The City of Redmond in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A,

Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in

any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at

49 CFR Part 26 will be afforded full opportunity to submit qualifications in response to this invitation and will

not be discriminated against on the grounds of race, color, national origin or sex in consideration for an

award. Visit http://redmond.gov/TitleVI for more information.

Questions/Inquiries

Please direct any questions concerning this RFI or the City’s requirements to the City agent listed below. No

other City official or employee is empowered to speak for the City with respect to this request. Information

obtained from any other source shall not be binding and may disqualify your response.

RFI Content:

Katia Matuzova

Sr. Purchasing Agent

Email: kimatuzova@redmond.gov

Tel: 425-556-2250

MS: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

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Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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