Project Information

Bid Title

Contract Lifecycle Management

Issuing Agency

Pierce County

Location

Washington

Published Date

Jul 12, 2026

Closing Date

Aug 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Contract Lifecycle Management

Addenda: 0

Release Date: 7/10/2026

Due Date: 8/21/2026

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Contract Lifecycle Management

Request For Proposal

Information Technology

Project ID: 2026-RFP-168

Release Date: Friday, July 10, 2026

· Due Date: Friday, August 21, 2026 2:00pm

Posted Friday, July 10, 2026 9:00am

All dates & times in Pacific Time

Draft Response Events RSVP No Bid

Time Remaining: 39 days, 19 hours, 38 minutes

Post Information

Posted At:Fri, Jul 10, 2026 9:00 AM
Sealed Bid Process:No
Private Bid:No

Overview

Summary

Pierce County is seeking to implement an enterprise Contract Lifecycle Management (CLM) solution to standardize and modernize contract management across all departments. The solution will centralize contract activities, automate workflows, improve visibility into all agreement types, and strengthen compliance with County requirements and best practices. The goal is to improve how contracts are created, reviewed, approved, executed, amended, tracked, and closed out. The ideal solution will reduce administrative burden, increase process efficiency, enhance transparency, and provide reliable reporting to support data-driven decision-making. The selected solution should provide a single working environment for all contract-related activities while integrating with the County’s existing enterprise systems.

Background

Pierce County currently manages contracts through decentralized systems, manual processes, and department-specific practices. While standard templates exist, there is no unified system or consistent process for managing contracts across the organization. The County manages a significant and growing contract portfolio, including more than 5,000 active contracts, approximately 900 new contracts, and 350 formal solicitations annually. These activities generate over 13,000 workflow steps in systems such as Workday and OpenGov. Despite this scale, contract-related activities and communications are often handled through email, shared drives, and disconnected tools, resulting in fragmented and inefficient workflows. Contracts and supporting documents are stored inconsistently across systems, limiting visibility and making it difficult to track contract status, amendments, approvals, and version history. Departments rely heavily on manual processes, increasing administrative burden and introducing risks related to compliance, missed deadlines, and incomplete documentation. These challenges create inefficiencies and risks, including:

1. Limited visibility into contract status, amendments, and approvals

2. Inconsistent processes across departments

3. Difficulty tracking deadlines, renewals, and compliance requirements

4. Limited reporting capabilities and data insights

5. Increased operational, compliance, and financial risk

As contract volume and complexity continue to grow, the County requires a centralized, enterprise-grade CLM system to standardize processes, improve collaboration, and provide a single source of truth for contract management. Implementing a countywide CLM solution will automate routine tasks, reduce reliance on email and shared drives, and centralize contract data. A centralized repository with built-in audit trails and version control will strengthen oversight, improve transparency, and support policy compliance. Standardized workflows and real-time reporting will enhance accountability, enable data-driven decision-making, and improve monitoring of contract performance, vendor compliance, and risk. This initiative aligns with Pierce County’s commitment to accountability and good governance by increasing transparency, improving operational efficiency, and reinforcing public trust. Existing enterprise systems (e.g., Workday, OpenGov) will remain systems of record where applicable, with the CLM solution integrating to support the full contract lifecycle.

Timeline

Proposal Release Date:

July 10, 2026

Pre-Proposal Meeting (Non-Mandatory):

July 20, 2026, 11:00am

Join Zoom Meeting
https://piercecountywa.zoom.us/j/94666912303?pwd=JZF4NbVhSlBsW6ZtNHOE688cOPCFUY.1
Meeting ID: 946 6691 2303
Passcode: 367568

Question Submission & Concern Resolution Request Deadline:

August 17, 2026, 4:30pm

Proposal Submission Deadline:

August 21, 2026, 2:00pm

Demonstration Dates:

Week of August 31, 2026

Evaluation Process Completion:

Week of September 7, 2026

Estimated Date of Notice to Successful/Unsuccessful Proposer(s):

Week of September 14, 2026

Deadline for Unsuccessful Proposers to Request a Debriefing:

5 business days after Notice is issued

Hold Debriefing Conferences:

Within 5 business days after Debriefing Request Deadline

Estimated Date of Contract Execution:

November 1, 2026

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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