Project Information

Bid Title

ExaGrid Hardware Support and Maintenance Support Renewal

Issuing Agency

City of Pembroke Pines

Location

Florida

Published Date

Oct 21, 2025

Closing Date

Nov 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

TS-25-18

Original Source

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Bid Documents

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Project Description

Project ID: TS-25-18

Title: ExaGrid Hardware Support and Maintenance Support Renewal

Addenda: 0

Release Date: 10/21/2025

Due Date: 11/18/2025

Post Information

Posted At:Tue, Oct 21, 2025 7:30 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the Contractor, to provide the requested annual ExaGrid hardware support and maintenance renewal for the City of Pembroke Pines , in accordance with the terms, conditions, and specifications contained in this solicitation.

ExaGrid is the City’s dedicated hardware solution for backup storage and replication, built to safeguard critical data. It securely maintains system backups, enables rapid recovery when required, and provides data replication to ensure greater resilience and continuity of City operations.

Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

Timeline

Issuance of Solicitation (Posting Date):

October 21, 2025

Question Due Date:

November 3, 2025, 11:30pm

Issuance of Final Answers to Questions:

November 6, 2025

Bid Submission Deadline:

November 18, 2025, 2:00pm

Bid Opening:

Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff:

To Be Determined (TBD)

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 811212Computer and Office Machine Repair and Maintenance

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