Project Information

Bid Title

LED Lighting Retrofit for Athletic Fields and Outdoor Courts

Issuing Agency

City of Clermont

Location

Florida

Published Date

Feb 10, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-055

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID: RFP 26-055

Title: LED Lighting Retrofit for Athletic Fields and Outdoor Courts

Addenda: 0

Release Date: 2/10/2026

Due Date: 4/2/2026

Follow

LED Lighting Retrofit for Athletic Fields and Outdoor Courts

Request For Proposal

Parks and Recreation

80500 , 90628 , 91016 , 91082 , 91841 ... show all

Project ID: RFP 26-055

Release Date: Tuesday, February 10, 2026

· Due Date: Thursday, April 2, 2026 2:00pm

Posted Tuesday, February 10, 2026 4:28pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid50 days, 16 hours, 24 minutes

Post Information

Posted At:Tue, Feb 10, 2026 4:28 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City is seeking qualified vendors to provide turnkey services to retrofit existing athletic field and court lighting systems with high-efficiency LED technology at multiple city-owned parks and recreational facilities. This project aims to modernize field lighting infrastructure, reduce energy consumption, minimize light pollution, and implement advanced wireless control systems compatible with Musco Control Link.

The scope includes the assessment of existing electrical infrastructure, the design and installation of LED luminaires, the integration of secure wireless control and monitoring capabilities, and the provision of long-term warranty and performance guarantees. The retrofit must meet or exceed the latest IES RP-6-20 standards for sports lighting and ensure uniform light levels with minimal glare and spill.

Vendors are required to propose individualized, site-specific pricing in both lump-sum and lease-to-own formats across 5-, 10-, and 15-year terms. The lighting systems must support multiple lighting levels, both remote and manual operation, robust surge protection, and proactive performance monitoring for at least 15 years.

This initiative will improve safety, usability, and operational efficiency across the City’s athletic facilities while supporting sustainability goals through energy-efficient lighting upgrades.

Background

The City of Clermont, known as the Choice of Champions, is one of the fastest-growing cities in Central Florida and has emerged as Florida's epicenter for health, wellness, and fitness. Strategically located near Orlando and major transportation hubs, Clermont offers an unparalleled quality of life, making it an attractive destination for families, businesses, and recreational enthusiasts. Founded in 1884 and incorporated in 1916, the city is renowned for its picturesque hills, pristine lakes, award-winning parks, and extensive trails, fostering a unique landscape that promotes outdoor activity and well-being. With a population of approximately 44,687 and covering about 19.1 square miles, Clermont is the largest city in Lake County and continues to thrive as a premier community in the region.

Governed by an elected five-member commission, including a Mayor and four Council Members, Clermont provides essential services such as law enforcement, fire control, water and sewer, public services, planning & zoning, cemetery management, and various recreational offerings. The City also operates and maintains water, wastewater treatment, sanitation, and stormwater utilities. Organized into eleven departments and fourteen divisions, Clermont has a workforce of 392 full-time employees.

Timeline

Solicitation Issued Date:

February 10, 2026

Newspaper Advertisement:

February 13, 2026

Newspaper Advertisement:

March 4, 2026

Pre-Proposal Conference (Non-Mandatory):

March 12, 2026, 10:00am

Parks and Recreation Department
3700 South Highway 27, Clermont, Florida
The meeting will begin promptly at the time specified above.

Questions Deadline:

March 25, 2026, 3:00pm

Response Deadline:

April 2, 2026, 2:00pm

Receipt and Acknowledgement of Responses

Zoom Meeting Information
https://us06web.zoom.us/j/86221438465?pwd=NGM1mV4aVJJsmXHFFbmceZsOU6qab1.1

Meeting ID: 862 2143 8465
Passcode: 868480

One tap mobile
+13052241968,,86221438465#,,,,*868480# US
+13017158592,,86221438465#,,,,*868480# US (Washington DC)

Dial by your location
• +1 305 224 1968 US
• +1 301 715 8592 US (Washington DC)
• +1 309 205 3325 US
• +1 312 626 6799 US (Chicago)
• +1 646 558 8656 US (New York)
• +1 646 931 3860 US
• +1 360 209 5623 US
• +1 386 347 5053 US
• +1 507 473 4847 US
• +1 564 217 2000 US
• +1 669 444 9171 US
• +1 689 278 1000 US
• +1 719 359 4580 US
• +1 720 707 2699 US (Denver)
• +1 253 205 0468 US
• +1 253 215 8782 US (Tacoma)
• +1 346 248 7799 US (Houston)

Meeting ID: 862 2143 8465
Passcode: 868480

Find your local number: https://us06web.zoom.us/u/kej9Nwvgk

Evaluation / Scoring Meeting (Non-Mandatory):

TBD

Zoom Meeting Information

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335122Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.