Project Information

Bid Title

Fresh Food Micro Market/ Healthy Vending Options for Kansas City Area Transportation Authority

Issuing Agency

Kansas City Area Transportation Authority

Location

Missouri

Published Date

May 20, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid # G26-7013-28A

Original Source

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Bid Documents

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Project Description

Fresh Food Micro Market/ Healthy Vending Options for Kansas City Area Transportation Authority

Bid # G26-7013-28A

Opening Date: May 20, 2026

Closing Date: Jun 26, 2026 2:00 pm

Opportunity Type: Request For Proposal

In an effort to improve and maintain healthy eating habits among its employee base, the Kansas City Area Transportation Authority (KCATA) invites experienced and reliable companies offering convenient, fresh, healthy vending/on-the-go foods and snacks for employeesIn an effort to improve and maintain healthy eating habits among its employee base, the Kansas City Area Transportation Authority (KCATA) invites experienced and reliable companies offering convenient, fresh, healthy vending/on-the-go foods and snacks for employees.

KCATA is a 24/7 operation with various work shifts and office schedules. Proposers who are capable of offering healthy alternatives, affordable pricing, and a variety of food and snack choices for employees are invited to respond to this solicitation.

Bid Details : Fresh Food Micro Market/ Healthy Vending Options for Kansas City Area Transportation Authority (pdf)

Contact Name: Andrew Campbell, Procurement Buyer
Phone: 816-346-0268
Email: acampbell@kcata.org

Additional Information: Additional Details

Attachment Preview

REQUEST FOR PROPOSALS (RFP) #G26-7013-28A

Fresh Food Micro Market/ Healthy Vending Options for Kansas City Area Transportation Authority

Date: May 20, 2026

Contact: Andrew Campbell, Buyer

Telephone: 816-346-0268

Email: acampbell@kcata.org

RFP#G26-7013-28A: KCATA Fresh Food Market and Vending Services

05/20/2026

Page 1 of 46

Request for Proposals (RFP): G26-7013-28A

Fresh Food Micro Market/ Healthy Vending Options for Kansas City Area Transportation Authority

In an effort to improve and maintain healthy eating habits among its employee base, the Kansas City Area Transportation

Authority (KCATA) invites experienced and reliable companies offering convenient, fresh, healthy vending/on-the-go foods

and snacks for employees.

KCATA is a 24/7 operation with various work shifts and office schedules. Proposers who are capable of offering healthy

alternatives, affordable pricing, and a variety of food and snack choices for employees are invited to respond to this

solicitation.

Pre-Proposal Conference. A non-mandatory pre-proposal conference is scheduled for 10:00am on June 2, 2026 at KCATA’s

Central Services Complex located at 1200 East 18th Street, Kansas City, Missouri. In person attendance is encouraged for

purposes of assessing the existing food set ups and locations.

Requests for On-Site Tour. You may request a site visit by contacting Andrew Campbell, Procurement Buyer, at 816-346-

0268, acampbell@kcata.org or Denise Adams, Procurement Manager, at 816-346-0224, dadams@kcata.org.

Questions and Answers: In order to follow a fair and ethical process for this solicitation and award of services, KCATA

requires that questions from potential proposers be emailed to acampbell@kcata.org by the due date and time established

in the RFP Calendar.

Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no later

than 2:00 p.m. Central on June 26, 2026. See Section 3.2 for submittal instructions.

Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or

electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will not

be opened nor considered responsive.

Submission of the proposal shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of

closing. This RFP does not commit the KCATA to award a contract, to pay any cost incurred in 1) preparation of a proposal;

or 2) to procure or contract for services/materials. Proposer should read and understand the requirements of this proposal

covered in the sections listed under the Table of Contents of this document.

The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any qualified

individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest of the KCATA.

Evaluation/Award. Following an initial review and screening of all timely and responsive proposals, highly qualified

Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be informed as to

exact date and time if invited for interviews and discussion. Proposers may also be required to submit written responses

to questions regarding their proposals. All contractual agreements are subject to final approval by the Kansas City Area

Transportation Authority’s Board of Commissioners.

Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor any

officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact through

any means, or engage in any discussion concerning the award of this contract with any member of KCATA’s Board of

Commissioners or any employee of KCATA (except Procurement staff) during the period beginning on the date of proposal

issue and ending on the date of the selection of a Contractor. Proposers who speak with anyone outside of Procurement

staff during the open-proposal period regarding the scope of services, pricing, etc., may be found non-qualified to

participate in the solicitation process.

Kristen Emmendorfer

Procurement Director

RFP#G26-7013-28A: KCATA Fresh Food Market and Vending Services

05/20/2026

Page 2 of 46

TABLE OF CONTENTS

Page

SECTION 1. PROPOSAL CALENDAR ..................................................................................................................................... 5

SECTION 2. SCOPE OF SERVICES ......................................................................................................................................... 6

2.1 Background................................................................................................................................................................. 6

2.2 Scope of Services ........................................................................................................................................................ 6

2.3 Price Structure............................................................................................................................................................ 8

2.4 Contract Term ............................................................................................................................................................ 8

2.5 Vendor Qualifications................................................................................................................................................. 8

2.6 Refunds....................................................................................................................................................................... 8

SECTION 3. PROPOSAL INSTRUCTIONS .............................................................................................................................. 9

3.1 General Information................................................................................................................................................... 9

3.2 Proposal Submissions................................................................................................................................................. 9

3.3 Reservations ............................................................................................................................................................... 9

3.4 Proposer’s Responsibilities ...................................................................................................................................... 10

3.5 Authorization to Propose ......................................................................................................................................... 10

3.6 Withdrawal & Incomplete Proposals ....................................................................................................................... 10

3.7 Modification of Proposals ........................................................................................................................................ 10

3.8 Unbalanced Proposal ............................................................................................................................................... 10

3.9 Protests .................................................................................................................................................................... 10

3.10 Disclosure of Proprietary Information ..................................................................................................................... 11

3.11 Diverse Business Enterprise Requirements.............................................................................................................. 12

SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ..............................................................................13

4.1 Introduction ............................................................................................................................................................. 13

4.2 Proposal Format ....................................................................................................................................................... 13

4.3 Volume 1 – Cost Proposal ........................................................................................................................................ 13

4.4 Volume 2 -- Technical Proposal ............................................................................................................................... 13

4.5 Volume 3 – Contractual Proposal ............................................................................................................................ 16

4.6 Proposal Evaluation Criteria ..................................................................................................................................... 17

4.7 Presentations/Interviews/Written Responses ......................................................................................................... 18

4.8 Contractor Selection ................................................................................................................................................ 18

4.9 Contract Award ........................................................................................................................................................ 18

ATTACHMENTS

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E-1

Attachment E-2

Attachment F

Attachment G

Proposal Submittal Checklist.............................................................................................................. 19

Sample Agreement/Terms and Conditions ........................................................................................ 20

Price Proposal .................................................................................................................................... 39

Affidavit of Civil Rights Compliance.................................................................................................... 40

Guidelines for Workforce Analysis/EEO-1 Report.............................................................................. 43

KCATA Workforce Analysis/EEO-1 Report.......................................................................................... 44

Non-Collusion Affidavit ...................................................................................................................... 45

Affidavit of Primary Participants Regarding Employee Eligibility Verification ................................... 46

RFP#G26-7013-28A: KCATA Fresh Food Market and Vending Services

05/20/2026

Page 3 of 46

NO PROPOSAL REPLY FORM

Request for Proposals (RFP) G26-7013-28A

Fresh Food Micro Market/ Healthy Vending Options for Kansas City Area Transportation Authority

To assist KCATA in obtaining good competition on its Requests for Proposals, we ask that if you received an invitation but

do not wish to propose, please state the reason(s) below and return this form to Andrew Campbell, Buyer, via email at

acampbell@kcata.org. Include the Project Name in the subject line. This form may also be mailed to Procurement

Department, 1350 East 17th Street, Kansas City, MO, 64108.

This information will not preclude receipt of future invitations unless you request removal from the Proposer’s List by so

indicating below.

Unfortunately, we must offer a “No Proposal” at this time because:

____ 1. We do not wish to participate in the proposal process.

____ 2. We do not wish to propose under the terms and conditions of the Request for Proposal document. Our

objections are:

____ 3.

____ 4.

____ 5.

We do not feel we can be competitive.

We do not provide the services on which Proposals are requested.

Other: _______________________________________________________________________

____ We wish to remain on the Proposer’s list for these services.

____ We wish to be removed from the Proposer’s list for these services.

FIRM NAME

SIGNATURE

RFP #G26-7013-28A: KCATA Fresh Food Market and Vending Services

5/15/2026

Page 4 of 46

SECTION 1

PROPOSAL CALENDAR

Fresh Food Micro Market/ Healthy Vending Options for Kansas City Area Transportation Authority

RFP Advertised and Issued ................................................................................................................................... May 20, 2026

Non-Mandatory Pre-Proposal Meeting/On-Site Tour ............................................................................................ June 2, 2026

10:00am Central Time,

KCATA’s Central Services Complex, 1200 East 18th St, Kansas City, MO

Questions, Comments and Requests for Clarifications Due to KCATA ................................................................ June 11, 2026

2:00 p.m. Central Time

KCATA’s Response to Questions, Comments and Requests for Clarification ....................................................... June 18, 2026

RFP Closing ........................................................................................................................................................... June 26, 2026

2:00 p.m. Central Time

Interviews (Tentative and if required)....................................................................................................... July 1 – July 10, 2026

Contract Award/Notice to Proceed (Anticipated) ................................................................................................. August 2026

RFP#G26-7013-28A: KCATA Fresh Food Market and Vending Services

05/20/2026

Page 5 of 46

Commodity Codes

• NAICS 454210Vending Machine Operators
• NAICS 722310Food Service Contractors

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