Project Information

Bid Title

FOOD VENDING MACHINES SNACKS (EXCLUDING: TOBACCO, DRINKS, WATER, GUM)

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Jun 16, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

50017-L2700005

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50017-L2700005	FOOD VENDING MACHINES SNACKS (EXCLUDING: TOBACCO, DRINKS, WATER, GUM) ALL DOCUMENTS MUST BE SIGNED AND DATED IN ORDER FOR BID CONSIDERATION. Original: 50017-L2700005	06/16/2026	06/30/2026 6:00:00 PM CT

Contact Information for Bid # 50017-L2700005

Department	++ University - McNeese State University
Section	Purchasing Department
Dept Code	50017
Contact	Roxane Fontenot
Address	P.O. Box 92415 Lake Charles, LA 70609
Phone	337-475-5090
Fax	337-475-5082
Email	rfontenot@mcneese.edu

Attachment Preview

MCNEESE STATE UNIVERSIW

LAKE CHARLES, LOUISIANA 70609

AN EQUAL OPPORTUNITY INSTITUTION

REQUEST FOR BID

PURCHASING CONTACT

Kayla DeVillier

DATE

June 15, 2026

EMAII.

kdevillier@mcneese.edu

REQUEST NO.

TETTER AWARD

I

BID NUMBER

t2700005

DEPARIMENT

PURCHASING

: TUESDAY 06

VENDOR:

Return this bid via email to ourchasing@mcneese.edu, fax at 337-475-5082, or deliver to McNeese campus,

Smith Hall, Room 120A, by the due date and time for bid to be considered.

DEPARTMENT CONTACT tS KAytA DEVttUER AT kdevillier@mcneese.edu.

Business hours are Monday-Thursday 7:30 a.m. to 5 p.m. and Friday z:30 a.m. - 11:30 a.m.

THIS BID IS FOR A CONTRACT TO PTACE AND OPERATE APPROXIMATETY 15-20 ASSORTED FOOD VENDING

MACHINES (EXCTUDING TOBACCO, SOFT DRINKS, WATER, AND NON.PACKAGED CANDY AND GUM BALL

MACHINES} IN OR ON MCNEESE PROPERTY FOR THE PERIOD BEGINNING JULY 1, 2026 THROUGH JUNE 30,

2029, AS TITLED "CONDITIONS AND SPECIFICATIONS FOOD VENDING MACHINE OPERATIONS FOR McNEESE

STATE UNIVERISW". VENDOR MUST SIGN AND RETURN THIS OFFICIAT BID FORM AND AfiACHED

SPECIFCATIONS BY THE BID DUE DATE AND TIME TO BE CONSIDERED FOR BID AWARD.

Bid mustbesigned below.

placed within 30 days after

Ibhideroepbeyncinegrtldfyatteh.aVt athliediatyboovfethbisidbpidricisedsewpilel nrdeemnat inoninth"etiefo"ltlorwrnitnitgttionfogromodastioanre:

delivered

if

the

order

is

Delivery _

days ARO/TERMS

All bids include prepaid delivery, F.O.B. to McNeese State University

SIGNATURE

THIS IS NOTA PURCHASE ORDER

VENDOR MUST AISO SIGN AIID RETURN BOTH THE BID FORM TITLE "STANDARD TERMS AI{D CONDITIONS

TO EIDDERS" AND "CONDITIONS ANO SPECIFICATIOITIS FOOD VENDING MACHINE OPERiATIONS FOR MCNEESE

STATE UNIVERSIW" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.

PROVIDE A CERTIFICATE OF TIABILITY INSURANCE PRIOR TO WORKING ON CAMPUS AS FOITOW:

1. coMMERclAt GENERAT LlABlLlw:.$l,mo,flto coMBINED str{Gt-E uMtr pER occuRREilcg FoR

BODIIY INJURY, PERSONAT INJURY, AND PROPERTY DAMAGE AND A MINIMAT GENERAL AGGREGATE

oF $2,0@,000

2. AUTOMOBIU LIABILITY: Sl,q,o,q)o CoMBINED SIIIIGI."E LIMIT PER ACCIDENT FoR Bq)ItY INJURY AND

PROPERW DAMAGE.

3. WORKMAN'S COMPENSATION TIMITS AS REqUIRED BYTHE IABOR CODE OFTHE STATE OF LOUISIANA

AND EMPTOYERS IIAEIUTY COVERAGE.

CoNTRACTOR AtrlD ls ExcLUslvELY RESPONSIBLE FOR m EMPLOYEE OWNERS, AND AGENTS. CONTRACTOR

HEREEY AGREES TO PROTECT, DEFENq INDEMNIFY AND HOTI' THE STATE OF LOUISIANA, ITS DEPARTMEI{T'

AGENCIES AI{D EMPLOYEES HARMLESS FROM ANY SUCH ASSERTION OR CTAIM THAT MAY ARISE FROM

PERFORMANCE OF THIS CONTRACT.

DUE TO ANY NATURAL DISASTE& PANDEMIC AND/OR STATE EMERGENCY, SOME/AIL CAMPUS BUITDINGS

MAY BE CTOSED FOR A PERIOD OF TIME. A CONTACT PERSON WItt BE AEIE TO ASSIST THE CONTRACTOR

wlTH ACCESS TO ANY CLOSED BUILDING FOR THE REMOVAL OF ANy OUTDATED MERCHANDTSE AND/OR

REMOVAL OF MACHI]IES IF NECESSARY. IF THE CAMPUS WERE TO CIOSE, UPON REOPEI{ING, THE

CONTRATOR WILL HAVE TO SCHEDUTE A DATE/NME TO REFILT THE MACHINES WITH THE ASSIGNED

CONTACT.

lT lS THE RESPONSIEIIITY AS A PUBIIC BODY, THAT McNEESE STATE UNTVERSITY COMPLY WITH Att ASpECTS

oF THE AMERICANS WITH DISABILTflES ACT GUTDEUNES {ADA) AS THEY RETATE TO pROVtOtNG ACCESS TO

AIt OF MCNEESE'S PROGRAMS, SERVICES AND ACTIVIIES.THESE COMPLIANCE REQUIREMENTS AISO APPTY

To ANY of MGNEESE'S coNsTRUcTloN, sERVlcE AND/oR coMMoDtTy coNTRAcTs wlTH THRTD pARw

VENDORS FOR PROVIDE THESE PROGRAM' SERVICE' REGARDING REACH RANGES MUST FAtt

WITHIN/BELOW THE MAXIMUM REACH RANGE SET IIV THE ADA GUIDELINES. IN THIS CASE THE REACH RAI{GE

TO ANY SELECTION BUTTONS, DEBIT OR CREDTT CARD STOTS/SWIPES/TAPS, DOTLAR BtLt OR CHANGE SLOTS

AND/OR ANY OTHER PART OF THE MACHIIIE REqUIRED TO MAI(E A PURCHASE FROM THE MACHINE, MUST

BE A MAXIMUM OF 4g'OFF THE FTOOR FOR SOMEONE UTIIITIZING EITHER A SIDE OR FROII|T REACH.

Bid must be signed below. I hereby certifo that the above bid prices will remain in effect until the goods are delivered if the order is

placed within 30 days after bid openinS date. Validity of this bid is dependent on the following information:

_ Delivery

days AROIERMS

All bids include prepaid delivery F.O.B. to McNeese State Universiw

SIGNATURE

THIS IS NOT A PURCHASE ORDER

ITEM #1 .oPTIoN A: YEARLY PAYMENT GUARANTEE

ITEM #1- opmoN B: pERcENTAGE oF GRoss

AWARDING OF THE CONTRACT WILL BE BASED ON YEARTY PAYMENT GUARANTEE, PAYMENT WILI BE MADE

ACCORDING TO THE GREATER OF OPTION A. AND OPT|ON B. PAYMENTS OF AT LEAST L/12 OF THE yEARLy

GUARANTEE AMOUNT ARE TO BE MADE MONTLY, BEGINNING ONE MONTH AFTER MACHINEs ARE INSTATLED.

Bid must be signed below. I hereby ceniry that the above bid prices will remain in effect until the goods are delircred if the order is

placed within 30 days after bid opening date. Validity ofthis bid is dependent on the following ,nformation:

Ddivery_ days ARO/TERMS

All bids include prepaid delivery, F.O.B. to McNeese State University

SIGNATURE

DATE:

THIS IS NOTA PURCHASE ORDER

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CONDITIONS AND SPECIFICATIONS

FOOD VENDING MACHINE OPERATIONS

FOR MCNEESE STATE UNTVERSITY

q}trg McNeese State University, hereinafter.called MSU, requests and invites bids for a contract to be awarded

exclusive rights to place and operate assorted food vending machines (excludins tobacco. soft

w cri-n* ?nd no4-o.ackaqed

1' 2026 through June 30,

cqprdi.a-nd sum bdr nachines)

2027 \ithrenewal opdon for two

in or on-MSU prop";tE;il; p"ti"d of

additional t Z-monft perioas at the option

of

MSU, and with the acceptance of vendor under the original terms and conditions.

' MSU will grant to successtrl bidder, hereinafter called Conractor, the right and privilege to vend food

and other agreed-upon products thror'gh vending machines in or on MSU pioperty.

The Contractor will install the number of machines agreed upon by both parties in designated areas for

proposed products and will service and maintain such machines in a manner satisfitory to MSU.

Vending machines should provide the option of using crediVdebit cards or cash. Machines must be

serviced and maintained at least once a month Any consistent problem with either service or

maintenance will result in cancellation of any contract between the Contractor and MSU. All State,

Federal and otler health and sanitation rules and standards are to be adhered to by the Contractor.

Additional machines will be supplied by the Contractor at the discretion of MSU. No machines will be

installed without the written consent of MSU.

Product prices and portion sizes are to be competitive with vending operations in tha jeneral area of

MSU. Product prices and portion sizes are to be detemrined by mutual agreement between MSU and the

Conffactor. Expired products must not be placed or left in the machines.

Products must consist of a variety of snacks that also provide health option choices. Contractor

must present a complete listing of the quantity rnd fype of machines, and a list of the products

proposed along with the bid. McNeese personnel will choose from the available options what to

plrrce in the machines.

Service connections to include water and elecnical outlets will be supplied by MSU where available. Any

new outlets deemed desirable by the Conhactor will be added by the Contractor, where feasible, with

approval of MSU Maintenance Department and at tro cost to MSU.

Compensation offered by bidder on attached "Invitation for Bid" will be paid montlly commencing one

month from the acceptance of ttre successfirl bid. Contractor will fumish an accounting with each

monthly payment.

A1l required State, Parish and City or other licenses and/or fees are to be obtained by the Confiactor. Any

penalties or expenses caused by Contractor's failure to obtain any necessary licenses or pay necessary

fees will be paid by the Contractor.

Commodity Codes

• NAICS 424490Other Grocery and Related Products Merchant Wholesalers
• NAICS 454210Vending Machine Operators
• NAICS 722310Food Service Contractors

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