Permanent Vote by Mail Notice and Audit Letter Mailings

Project Information

Bid Title: Permanent Vote by Mail Notice and Audit Letter Mailings
Issuing Agency: Lake County
Location: Illinois
Published Date: Apr 21, 2025
Closing Date: May 21, 2025
Government Level: State & Local
Status: Closed
Ref. #: 25209
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Project Description: Number:
25209

Title:

Permanent Vote by Mail Notice and Audit Letter Mailings

Description:

Each mailing will consist of multiple 8.5x11 pages, tri-folded, and sealed with a wafer seal or similar manner decided between the Office of the Lake County Clerk and selected vendor. Postage permits will be supplied and County Clerk’s Office will supply print-ready PDFs.

The two statutory mandated mailings are:

Voter Audit Mailing: Federally required at least two years to all registered voters to ensure accuracy of the voter rolls. While this is mandated every two years, we are attempting to get into the practice of doing it annually to be easier to manage. Currently, there are 462,216 active registered voters in Lake County which will fluctuate from year to year.

Tentatively, the schedule for the voter audit mailing will be: August 2025, August 2027, August 2029, August 2031.

Permanent Vote by Mail Notice: Required by the State of Illinois to notify registered voters about the ability to enroll in permanent vote by mail. Mailing must happen no earlier than August before every November election. Mailing can exclude those voters already enrolled in the permanent vote by mail program, or those who have opted-out of mailings for this program. The current number of registered voters that would be part of the mailing is approximately 399,818 registered voters which will fluctuate from year to year.

Tentatively, the schedule for the Permanent Vote by Mail Notice will be: August 2026, August 2028, August 2030.

Addendum:

NA

PurchasingContact:

Lake County Purchasing

ContactPhone:

847.377.2929

ContactFax:

847.984.5889

ContactEmail:

Purchasing@lakecountyil.gov

Location:

Lake County Purchasing : 18 N County St. - 9th Floor
Waukegan, Illinois 60085
United States

Advertised Date:

4/21/2025

DueDate/Time:
05/21/2025 11:00 AM, CST

Due Description:

Bid Opening will be held via Zoom. Link is available under the "Events" tab.

Presubmittal Meeting Date/Time:

N/A

Presubmittal Meeting Details:

N/A

Questions Due Date/Time:
05/14/2025 11:00 AM, CST

Questions Details:

Notes:
Commodity Codes: NAICS 541211Offices of Certified Public Accountants
NAICS 541219Other Accounting Services
NAICS 541611Administrative Management and General Management Consulting Services

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Number:	25209
Title:	Permanent Vote by Mail Notice and Audit Letter Mailings
Description:	Each mailing will consist of multiple 8.5x11 pages, tri-folded, and sealed with a wafer seal or similar manner decided between the Office of the Lake County Clerk and selected vendor. Postage permits will be supplied and County Clerk’s Office will supply print-ready PDFs. The two statutory mandated mailings are: Voter Audit Mailing: Federally required at least two years to all registered voters to ensure accuracy of the voter rolls. While this is mandated every two years, we are attempting to get into the practice of doing it annually to be easier to manage. Currently, there are 462,216 active registered voters in Lake County which will fluctuate from year to year. Tentatively, the schedule for the voter audit mailing will be: August 2025, August 2027, August 2029, August 2031. Permanent Vote by Mail Notice: Required by the State of Illinois to notify registered voters about the ability to enroll in permanent vote by mail. Mailing must happen no earlier than August before every November election. Mailing can exclude those voters already enrolled in the permanent vote by mail program, or those who have opted-out of mailings for this program. The current number of registered voters that would be part of the mailing is approximately 399,818 registered voters which will fluctuate from year to year. Tentatively, the schedule for the Permanent Vote by Mail Notice will be: August 2026, August 2028, August 2030.
Addendum:	NA
PurchasingContact:	Lake County Purchasing
ContactPhone:	847.377.2929
ContactFax:	847.984.5889
ContactEmail:	Purchasing@lakecountyil.gov
Location:	Lake County Purchasing : 18 N County St. - 9th Floor Waukegan, Illinois 60085 United States
Advertised Date:	4/21/2025
DueDate/Time:	05/21/2025 11:00 AM, CST
Due Description:	Bid Opening will be held via Zoom. Link is available under the "Events" tab.
Presubmittal Meeting Date/Time:	N/A
Presubmittal Meeting Details:	N/A
Questions Due Date/Time:	05/14/2025 11:00 AM, CST
Questions Details:
Notes:

Permanent Vote by Mail Notice and Audit Letter Mailings

Project Information

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