Project Information

Bid Title

Distribution Transformers

Issuing Agency

City of Geneva

Location

Illinois

Published Date

Feb 23, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Distribution Transformers
Category:	Requests For Bids and Proposals
Status:	Open

Description: The City of Geneva is seeking competitive bids for distribution transformers. Please see related documents for complete details. Publication Date/Time: 2/23/2026 9:30 AM Closing Date/Time: 3/23/2026 10:00 AM Contact Person: Jennifer Shelley Purchasing & Inventory Coordinator Geneva Public Works Department Ph: 630-232-1503 jshelley@geneva.il.us Related Documents: Electric Distribution Transformers Bid Documents

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CITY OF GENEVA ELECTRIC DEPARTMENT

1800 SOUTH STREET

GENEVA, IL 60134

SPECIFICATIONS AND CONTRACT DOCUMENTS 26-1

2026-2027

DISTRIBUTION TRANSFORMERS

(Material Only)

Bid Opening:

10:00 A.M.

MONDAY, MARCH 23, 2026

Bid Deposit:

NOT REQUIRED

Performance Bond: NOT REQUIRED

Specifications:

Attached

Return Bids To:

City Administrator

City of Geneva

22 South First Street

Geneva, IL 60134

Please Mark the Return Envelope and specify the:

1. Bid Opening Date & Time

2. Title of Job

For Additional Information regarding bid, contact:

Jennifer Shelley

Purchasing & Inventory Coordinator

City of Geneva Electric Department

1800 South Street

Geneva, IL 60134

630-232-1503

Please submit entire document in duplicate intact.

Thursday, February 26, 2026

NOTICE

DUPLICATE sealed BIDS submitted in a sealed envelope with the words "DISTRIBUTION

TRANSFORMERS” marked on it, will be received by the City of Geneva , Illinois, until

10:00 A.M, Monday, March 23, 2026, at the Office of the Administrator, City of Geneva, 22

South First Street, Geneva, Illinois, 60134.

This work shall be done in accordance with the specifications of the City of Geneva.

Contractors and Subcontractors shall pay not less than the prevailing Rate of Wages as found by

the Department of Labor or as are determined by the Court of Appeal, Kane County, to all

laborers, workman, and mechanics performing work under the Contract. A signed certification

stating the above as well as the fact that the bidder is not barred from bidding as a result of a

violation of either Section 33E-3 or 33E-4 of Chapter 720, Illinois Compiled Revised Statutes,

[720 ILCS 5/33E-3 and 5/33E4 (2009)].

The City reserves the right to defer acceptance of any proposal for a period not to exceed 60 days

after the date bids are received.

The City of Geneva reserves the right to reject any or all bids and waive technicalities.

Bid packages are available for download on the city’s website at

https://www.geneva.il.us/bids.aspx or can be obtained by contacting Jennifer Shelley, Purchasing

and Inventory Coordinator, City of Geneva, 1800 South Street, Geneva, IL 60134, or by calling

630-232-1503.

To be published in the Daily Herald on the following date:

Thursday, February 26, 2026

CITY OF GENEVA

BID PROPOSAL NO. 26-1

OPENING DATE: 3-23-2026

FOR: DISTRIBUTION TRANSFORMERS

OPENING TIME: 10:00 AM

DEPARTMENT: PUBLIC WORKS

------------------------------------------------------------------------------------------------------------------

QUANTITIES

SPECIFIC QUANTITIES

ESTIMATED QUANTITIES

------------------------------------------------------------------------------------------------------------------

BID DEPOSIT REQUIREMENTS

NOT REQUIRED

CHECK OR BID BOND $1000.00

------------------------------------------------------------------------------------------------------------------

PERFORMANCE BOND

NOT REQUIRED

TO BE SUBMITTED

IN AMOUNT OF

OF CONTRACT TOTAL

------------------------------------------------------------------------------------------------------------------

SAMPLES

NOT REQUIRED

TO BE SUBMITTED

WITH BID

------------------------------------------------------------------------------------------------------------------

DESCRIPTIVE LITERATURE & TECHNICAL DATA

NOT REQUIRED

TO BE SUBMITTED WITH BID

INSTRUCTIONS TO BIDDERS

Bids shall be submitted to the City Administrator, City of Geneva, 22 South First Street,

Geneva, IL 60134.

Bids shall be in sealed envelopes clearly marked as to what the bid pertains to as well as time

and date of bid opening. Return address should be on outside of bid envelope.

Bids shall be submitted in DUPLICATE to the City of Geneva.

Bids shall be received on or before the time specified at which time the bids will be publicly

opened and read aloud at the office of the City Administrator. Bids received after the specified

time and date will be returned to the bidder unopened.

BIDS SHALL BE SUBMITTED ON CITY OF GENEVA BID FORMS INCLUDED IN THE

CONTRACT DOCUMENT (BID PACKAGE).

The manufacture or assembly of equipment shall be commenced within ten (10) calendar days

after written notice to proceed and shall be completed within the time stated in the successful

bidder's proposal.

The City reserves the right to consider such factors as time of completion or delivery, materials,

method of construction, experience, and responsibility of the bidder and similar factors in

determining which bid it deems to be in the City's best interest.

The City reserves the right to reject any or all of the bids, to waive informalities or

technicalities in any bid and to accept the bid which it deems to be in the best interest of the

City of Geneva.

A bid deposit will be required if indicated on the “NOTICE TO BIDDERS” form. Each bid

MUST be accompanied by a Bid Bond signed by a surety company authorized to do business in

Illinois, or by a cashier’s check or certified check in the amount of $1000.00. Any bid not

accompanied by a required bid deposit may be rejected.

All bid deposits (except that of the lowest responsible bidder) will be returned after the lowest

responsible bidder is determined by the City Council. The return of the bid deposit to the

successful bidder or awardee will be contingent upon that bidder’s execution of a written

contract with the City.

Any bidder may withdraw his or her bid by letter or telegraphic request or, with proper

identification, by personally securing the bid proposal at any time prior to the time fixed for

opening of bids and provided that written confirmation of any telegraphic withdrawal over the

signature of the Bidder is placed in the mail and postmarked prior to the time set for bid opening.

Telephonic request to withdraw a bid will not be considered.

The City of Geneva is exempt from the Illinois Retailers Sales and Occupation Tax. An

exemption certification will be furnished upon request.

Delivery of Goods F.O.B. Point- City of Geneva ELECTRIC UTILITY, 1800 South Street,

Geneva, IL 60134 may be indicated in City's Purchase Order or Notice to Proceed. Should any

goods be damaged during shipment, bidder shall repair or replace and damaged equipment

or materials. Bidder shall negotiate on the City's behalf, at no cost to the City, with the carrier

or other persons as required, to obtain compensation for such repair or replacement.

The City shall be notified 24 hours prior to any shipment of materials or equipment. Please

call Jennifer Shelley at (630) 232-1503 during the hours of 7:00 AM to 3:00 P.M.

All deliveries are to be made during City of Geneva Electric Utility delivery hours of 7:00

AM to 11:30 A.M. and 12:30 P.M. to 3:00 P.M.

Each bidder shall submit a lump sum price for material or equipment covered by the

specifications, together with any prices for alternate materials or equipment or other prices or

data listed in the Form of Proposal or as specified.

ESCALATION CLAUSES ARE NOT ACCEPTABLE.

The bidder may at their option, base quotes on furnishing substitutions that are equivalent of

any item described, named, or specified, provided the selection meets the quality and are

direct equals to the item specified. Burden of proof that proposed substitutions are

equivalent, rests with the bidder.

The bidder may propose equipment produced by foreign-owned companies, provided that all

such equipment is domestically manufactured in the United States.

Submit separate prices, alternate prices, or adjusted prices for materials or equipment as

requested in the Form of Proposal. Bidders may in addition, submit prices for a combination

of these separately priced schedules. If submitting combination quotes, bidders must submit

separate schedule bids. Each schedule will be independent and subject to acceptance or

rejection without alteration or qualification.

The City may award Purchase Order on basis of separate quotes or combination bids.

Prepare bids in duplicate on Form of Proposal included herewith, one copy submitted to the

City, one copy to be retained by the bidder.

A legally authorized representative of bidder shall sign the bid.

Commodity Codes

• NAICS 335311Power, Distribution, and Specialty Transformer Manufacturing
• NAICS 423610Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers

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