Project Information

Bid Title

Annual Track & Field Event Management & Timing Services

Issuing Agency

Alachua County

Location

Florida

Published Date

Aug 5, 2026

Closing Date

Sep 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Annual Track & Field Event Management & Timing Services

Addenda: 0

Release Date: 8/5/2026

Due Date: 9/16/2026

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Annual Track & Field Event Management & Timing Services

Request For Proposal

Tourism & Economic Development

65062 , 79002 , 80517 , 80563 , 90683 ... show all

Project ID: RFP 27-103-PM

Release Date: Wednesday, August 5, 2026

· Due Date: Wednesday, September 16, 2026 2:00pm

Posted Wednesday, August 5, 2026 9:00am

All dates & times in Eastern Time

Draft Response No Bid41 days, 16 hours, 27 minutes

Post Information

Posted At:Wed, Aug 5, 2026 9:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Alachua County Sports & Events Center (ACSEC) is a 130,000+ sq. ft. facility owned and managed by Alachua County's Tourism and Economic Development Department. A community asset built to drive economic growth through tourism, the ACSEC features the only state-of-the-art World Athletics Compliant track in the state of Florida, with a 200m portable banked 6-lane track and permanent 60m 8-lane sprint lanes all with Mondo surfaces. The facilities feature dual throwing areas, two long jump/triple jump runways, two high jump areas, and one pole vault runway.

From January through March, the Jimmy Carnes track brings thousands of athletes to the community for indoor track & field season. Indoor track & field season at the ACSEC consists of a blend of created, rental, and bid events with the goal of activating the facility every week of season. Alachua County currently operates six (6) of its own created track & field meets throughout the season.

Understanding the importance of technical expertise in the sport of track & field, Alachua County is issuing this RFP to select a private partner to assist in driving the Athletics efforts of the ACSEC. The ideal candidate is an expert in meet management, technical aspects of track & field, has strong relationships with youth, scholastic, collegiate, and masters track & field, and has an entrepreneurial spirit with understanding of tourism.

The scope of work is extensive, and Alachua County will reserve the right to award this project in whole or in part, to build a team that can deliver excellence and results. The ACSEC is slated to host the WMA Indoor Championships in 2027, again after its US debut in 2025. In addition, since its opening in 2023, the Jimmy Carnes Track at the ACSEC has hosted 4 national championships.

Background

Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.

Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.

Timeline

Solicitation Release Date:

August 5, 2026

Question Submission Deadline:

September 6, 2026, 12:01am

Solicitation Submission Deadline:

September 16, 2026, 2:00pm

The scheduled solicitation opening will occur via Zoom during a public meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required.

Join Zoom Meeting
https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1
Meeting ID: 878 0278 6974
Passcode: 581222

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Join instructions
https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM

If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service).

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561920Convention and Trade Show Organizers

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