Project Information

Bid Title

Overhead Digital Signage System - Phase 1 (Re-Bid)

Issuing Agency

Orlando Sanford

Location

Florida

Published Date

Aug 12, 2025

Closing Date

Sep 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-024-RFP

Original Source

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Bid Documents

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Project Description

Project ID: 2025-024-RFP

Title: Overhead Digital Signage System - Phase 1 (Re-Bid)

Addenda: 0

Release Date: 8/12/2025

Due Date: 9/11/2025

Post Information

Posted At:Tue, Aug 12, 2025 4:19 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Sanford Airport Authority (Owner) is seeking qualified vendors to submit proposals for the replacement of its existing overhead digital signage system at Orlando Sanford International Airport (SFB). This project, designated as “Overhead Digital Signage System – Phase 1,” is the initial phase of a multi-stage initiative aimed at enhancing airport wayfinding, advertising, and communication through state-of-the-art digital signage technology.

As part of this phase, SFB seeks to replace four (4) existing Daktronics GP4-180x180-20-SF overhead digital arrival/departure signs with a new, modern, high-performance outdoor digital signage solution. The selected system must include all necessary displays, supporting hardware, and a robust Digital Signage Content Management System (DSCMS). Future expansion under Phase 2 will integrate with the DSCMS implemented in Phase 1, including the addition of new signage and replacement of existing static signage.

Background

Timeline

Solicitation Documents Posted:

August 12, 2025

Non-Mandatory Pre-Solicitation Conference :

August 19, 2025, 2:00pm

The Sanford Airport Authority
Orlando Sanford International Airport
2nd Floor Boardroom
1200 Red Cleveland Blvd.
Sanford, FL 32773

Park in any available lot and parking vouchers will be given. The Hourly Lot and Garage, if available, are the closest to the Boardroom.

Question and Clarification Deadline:

August 28, 2025, 5:00pm

Final Addendum posted:

September 3, 2025, 5:00pm

Response Deadline:

September 11, 2025, 2:00pm

Technical Evaluation Meeting:

September 19, 2025, 11:00am

The Sanford Airport Authority
Orlando Sanford International Airport
2nd Floor Boardroom
1200 Red Cleveland Blvd.
Sanford, FL 32773

Park in any available lot and parking vouchers will be given. The Hourly Lot and Garage, if available, are the closest to the Boardroom.

Final Technical Evaluation Meeting:

September 23, 2025, 1:30pm

The Sanford Airport Authority
Orlando Sanford International Airport
2nd Floor Boardroom
1200 Red Cleveland Blvd.
Sanford, FL 32773

Park in any available lot and parking vouchers will be given. The Hourly Lot and Garage, if available, are the closest to the Boardroom.

Interviews/Demonstrations/Presentations:

September 30, 2025

Time: 1:00 p.m. - 4:00 p.m.

Selection and award by the Authority’s Board:

October 7, 2025

Commodity Codes

• NAICS 339950Sign Manufacturing
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services

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