Project Information

Bid Title

RFQ 26-185 Elevator Maintenance & Inspections

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Jan 30, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-185

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2026

Primary Contact
Lauren Wright

Title
RFQ 26-185 Elevator Maintenance & Inspections

Secondary Contact
Maureen Lynch

Number
RFQ 26-185

Tertiary Contact
Erin Anderson

Type
Request for Quotation

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
General Information

New Smyrna Beach Utilities is seeking a certified, licensed and insured elevator contractor for quarterly maintenance, repairs, testing and inspections. The elevators are located at 200 Canal Street, New Smyrna Beach Florida, 32168. The contractor shall provide all labor, materials, tools, supervision and permits (if needed). The contractor’s bid shall be based on a mandatory site visit. All work will follow applicable local, state and federal building codes and statutes.

Scope overview:

1.        Provide annual independent 3rd party inspection.

2.        Conduct five (5) year weight test and annual no-load test.

3.        Submit all documents to the required agencies.

4.        Perform quarterly preventive maintenance that includes inspection, repairs, adjustments, lubrication, pit cleaning and onsite record keeping. Inspection will ensure the elevator will run at rated speed, capacity and required floor leveling parameters.

5.        Scheduled work is to be completed during normal business hours Monday through Friday 7:00 AM to 3:30 PM.

6.        Contractors’ safety will be observed for compliance with local, State, and federal standards. It is the contractor’s duty to maintain safe control of their working environment.

Equipment:

1.        Otis Traction Elevator (State # 511)

2.        MCE Motion 2000 Hydraulic Elevator (State # 47809)

Dates(All times are listed as EST )

Broadcast Date
1/30/2026 8:00 AM EST

Question End Date

Sample Due Date

Due Date
2/17/2026 2:30 PM EST

Bid Opening Date

Question End Date Reminder Notification
0 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
4 Day(s)

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
2/6/2026	9:00 AM	Yes	200 Canal St New Smyrna Beach FL 32168

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Request for Quotation	RFQ 26-185.pdf	RFQ 26-185 Elevator Maintenance & Inspections	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 5

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					Quarterly Maintenance 200 Canal St.	4	QTR	Price	Service
2					Independent 3rd Party State Inspection Fee 200 Canal St.	4	QTR	Price	Service
3					Hourly Labor Rate Normal Business Hours	1	HR	Price	Service
4					Hourly Labor Rate After Business Hours	1	HR	Price	Service
5					5-Year Weight Testing All Required Elevators	1	LS	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RF Quote Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 3

Code	Description
[910-13]	Elevator Installation, Maintenance and Repair
[295-70]	Passenger Elevators and Parts
[909-34]	Conveying Systems: Elevators, Lifts, etc.

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 541350Building Inspection Services
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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