Project Information

Bid Title

RFQ 26-773 Generator Maintenance Contract

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Sep 23, 2026

Closing Date

Oct 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-773

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2026

Primary Contact
Lauren Wright

Title
RFQ 26-773 Generator Maintenance Contract

Secondary Contact
Maureen Lynch

Number
RFQ 26-773

Tertiary Contact
Erin Anderson

Type
Request for Quotation

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The New Smyrna Beach Utilities is seeking a quote from a qualified Generation Contractor to perform inspections of the specified Generators (See table below). Contractor shall provide a formal, written report which will document the findings including pictures and video. Contractor will provide two (2) hard copies of the report, and an electronic version in PDF format.
Terms:

Initial One Year Contract with three additional one-year renewals upon mutual agreement
Specifics:
A.        Perform thorough documented inspection of complete generator assembly upon arrival.

B.        Perform a two (2) hour load bank test annually. Provide written report.

C.        Inspect ATS cabinet, ATS contactor and ATS position switches. Provide written report.

D.         Infrared scan with report and pictures on (MLCB) generator and service entry breakers performed annually. Provide written report.

E.        Adjust valves as needed. Provide written report of before and after valve lash and compression.

F.        Must have access to proprietary operating software to trouble shoot all generators.

G.        Must be able to respond during an outage, within one hour of initial call.

H.        Future generator add-ons would be priced based on existing like generator.

Dates(All times are listed as EST )

Broadcast Date
9/23/2026 8:00 AM EST

Question End Date

Sample Due Date

Due Date
10/15/2026 2:30 PM EST

Bid Opening Date

Question End Date Reminder Notification
0 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
4 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Request for Quotation	RFQ 26773.pdf	RFQ 26-773 Generator Maintenance Contract	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 128

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					Caterpillar 600KW - Inspection	1	EA	Price	Service
2					Caterpillar 600KW - Load Bank Testing	1	EA	Price	Service
3					Caterpillar 600KW - Infrared Scan	1	EA	Price	Service
4					Caterpillar 600KW - ATS Inspections	1	EA	Price	Service
5					Caterpillar 600KW - Valve Adjust	1	EA	Price	Service
6					Onan 175KW - Inspection	1	EA	Price	Service
7					Onan 175KW- Load Bank Testing	1	EA	Price	Service
8					Onan 175KW - Infrared Scan	1	EA	Price	Service
9					Onan 175KW - ATS Inspections	1	EA	Price	Service
10					Onan 175KW - Valve Adjust	1	EA	Price	Service
11					Onan 125KW - Inspection	1	EA	Price	Service
12					Onan 125KW - Load Bank Testing	1	EA	Price	Service
13					Onan 125KW - Infrared Scan	1	EA	Price	Service
14					Onan 125KW - ATS Inspections	1	EA	Price	Service
15					Onan 125KW - Valve Adjust	1	EA	Price	Service
16					Kato ENG 750KW - Inspection	1	EA	Price	Service
17					Kato ENG 750KW - Load Bank Testing	1	EA	Price	Service
18					Kato ENG 750KW - Infrared Scan	1	EA	Price	Service
19					Kato ENG 750KW - ATS Inspections	1	EA	Price	Service
20					Kato ENG 750KW - Valve Adjust	1	EA	Price	Service
21					Baldor 180KW - Inspection	1	EA	Price	Service
22					Baldor 180KW - Load Bank Testing	1	EA	Price	Service
23					Baldor 180KW - Infrared Scan	1	EA	Price	Service
24					Baldor 180KW - ATS Inspections	1	EA	Price	Service
25					Baldor 180KW - Valve Adjust	1	EA	Price	Service
26					Generac 100KW - Inspection	1	EA	Price	Service
27					Generac 100KW - Load Bank Testing	1	EA	Price	Service
28					Generac 100KW - Infrared Scan	1	EA	Price	Service
29					Generac 100KW - ATS Inspections	1	EA	Price	Service
30					Generac 100KW - Valve Adjust	1	EA	Price	Service
31					Cummins 150KW - Inspection	1	EA	Price	Service
32					Cummins 150KW- Load Bank Testing	1	EA	Price	Service
33					Cummins 150KW - Infrared Scan	1	EA	Price	Service
34					Cummins 150KW - ATS Inspections	1	EA	Price	Service
35					Cummins 150KW - Valve Adjust	1	EA	Price	Service
36					Onan 750KW - Inspection	1	EA	Price	Service
37					Onan 750KW - Load Bank Testing	1	EA	Price	Service
38					Onan 750KW - Infrared Scan	1	EA	Price	Service
39					Onan 750KW - ATS Inspection	1	EA	Price	Service
40					Onan 750KW - Valve Adjust	1	EA	Price	Service
41					Kohler 1600KW - Inspection	1	EA	Price	Service
42					Kohler 1600KW - Load Bank Testing	1	EA	Price	Service
43					Kohler 1600KW - Infrared Scan	1	EA	Price	Service
44					Kohler 1600KW - ATS Inspections	1	EA	Price	Service
45					Kohler 1600KW - Valve Adjust	1	EA	Price	Service
46					Caterpillar 1000KW - Inspection	1	EA	Price	Service
47					Caterpillar 1000KW - Load Bank Testing	1	EA	Price	Service
48					Caterpillar 1000KW - Infrared Scan	1	EA	Price	Service
49					Caterpillar 1000KW - ATS Inspections	1	EA	Price	Service
50					Caterpillar 1000KW - Valve Adjust	1	EA	Price	Service
51					Generac 275KW - Inspection	1	EA	Price	Service
52					Generac 275KW - Load Bank Testing	1	EA	Price	Service
53					Generac 275KW - Infrared Scan	1	EA	Price	Service
54					Generac 275KW - ATS Inspections	1	EA	Price	Service
55					Generac 275KW - Valve Adjust	1	EA	Price	Service
56					Generac 100KW - Inspection	1	EA	Price	Service
57					Generac 100KW - Load Bank Testing	1	EA	Price	Service
58					Generac 100KW - Infrared Scan	1	EA	Price	Service
59					Generac 100KW - ATS Inspections	1	EA	Price	Service
60					Generac 100KW - Valve Adjust	1	EA	Price	Service
61					Cummins 250KW - Inspection	1	EA	Price	Service
62					Cummins 250KW - Load Bank Testing	1	EA	Price	Service
63					Cummins 250KW - Infrared Scan	1	EA	Price	Service
64					Cummins 250KW - ATS Inspections	1	EA	Price	Service
65					Cummins 250KW - Valve Adjust	1	EA	Price	Service
66					Cummins 60KW - Inspection	1	EA	Price	Service
67					Cummins 60KW - Load Bank Testing	1	EA	Price	Service
68					Cummins 60KW - Infrared Scan	1	EA	Price	Service
69					Cummins 60KW - ATS Inspections	1	EA	Price	Service
70					Cummins 60KW - Valve Adjust	1	EA	Price	Service
71					Onan 60KW - Inspection	1	EA	Price	Service
72					Onan 60KW - Load Bank Testing	1	EA	Price	Service
73					Onan 60KW - Infrared Scan	1	EA	Price	Service
74					Onan 60KW - ATS Inspections	1	EA	Price	Service
75					Onan 60KW - Valve Adjust	1	EA	Price	Service
76					Onan 200KW - Inspection	1	EA	Price	Service
77					Onan 200KW - Load Bank Testing	1	EA	Price	Service
78					Onan 200KW - Infrared Scan	1	EA	Price	Service
79					Onan 200KW - ATS Inspections	1	EA	Price	Service
80					Onan 200KW - Valve Adjust	1	EA	Price	Service
81					Blue Star 150KW - Portable (ID 6-2006) - Inspection	1	EA	Price	Service
82					Blue Star 150KW - Portable (ID 6-2006) - Load Bank Testing	1	EA	Price	Service
83					Blue Star 150KW - Portable (ID 6-2006) - Infrared Scan	1	EA	Price	Service
84					Blue Star 150KW - Portable (ID 6-2006) ATS Inspections	1	EA	Price	Service
85					Blue Star 150KW - Portable (ID 6-2006) Valve Adjust	1	EA	Price	Service
86					Blue Star 150KW - Portable (ID 6-2007) Inspection	1	EA	Price	Service
87					Blue Star 150KW - Portable (ID 6-2007) Load Bank Testing	1	EA	Price	Service
88					Blue Star 150KW - Portable (ID 6-2007) Infrared Scan	1	EA	Price	Service
89					Blue Star 150KW - Portable (ID 6-2007) ATS Inspections	1	EA	Price	Service
90					Blue Star 150KW - Portable (ID 6-2007) Valve Adjust	1	EA	Price	Service
91					Blue Star 300KW - Portable (ID 6-3001) Inspection	1	EA	Price	Service
92					Blue Star 300KW - Portable (ID 6-3001) Load Bank Testing	1	EA	Price	Service
93					Blue Star 300KW - Portable (ID 6-3001) Infrared Scan	1	EA	Price	Service
94					Blue Star 300KW - Portable (ID 6-3001) ATS Inspections	1	EA	Price	Service
95					Blue Star 300KW - Portable (ID 6-3001) Valve Adjust	1	EA	Price	Service
96					Blue Star 150KW - Portable (ID 6-3002) Inspection	1	EA	Price	Service
97					Blue Star 150KW - Portable (ID 6-3002) Load Bank Testing	1	EA	Price	Service
98					Blue Star 150KW - Portable (ID 6-3002) Infrared Scan	1	EA	Price	Service
99					Blue Star 150KW - Portable (ID 6-3002) ATS Inspections	1	EA	Price	Service
100					Blue Star 150KW - Portable (ID 6-3002) Valve Adjust	1	EA	Price	Service
101					Blue Star 150KW - Portable (ID 6-3003) Inspection	1	EA	Price	Service
102					Blue Star 150KW - Portable (ID 6-3003) Load Bank Testing	1	EA	Price	Service
103					Blue Star 150KW - Portable (ID 6-3003) Infrared Scan	1	EA	Price	Service
104					Blue Star 150KW - Portable (ID 6-3003) ATS Inspections	1	EA	Price	Service
105					Blue Star 150KW - Portable (ID 6-3003) Valve Adjust	1	EA	Price	Service
106					Blue Star 150KW - Portable (ID 6-3004) Inspection	1	EA	Price	Service
107					Blue Star 150KW - Portable (ID 6-3004) Load Bank Testing	1	EA	Price	Service
108					Blue Star 150KW - Portable (ID 6-3004) Infrared Scan	1	EA	Price	Service
109					Blue Star 150KW - Portable (ID 6-3004) ATS Inspections	1	EA	Price	Service
110					Blue Star 150KW - Portable (ID 6-3004) Valve Adjust	1	EA	Price	Service
111					Blue Star 150KW - Portable (ID 6-3005) Inspection	1	EA	Price	Service
112					Blue Star 150KW - Portable (ID 6-3005) Load Bank Testing	1	EA	Price	Service
113					Blue Star 150KW - Portable (ID 6-3005) Infrared Scan	1	EA	Price	Service
114					Blue Star 150KW - Portable (ID 6-3005) ATS Inspection	1	EA	Price	Service
115					Blue Star 150KW - Portable (ID 6-3005) Valve Adjust	1	EA	Price	Service
116					Blue Star 150KW - Portable (ID 6-3014) Inspection	1	EA	Price	Service
117					Blue Star 150KW - Portable (ID 6-3014) Load Bank Testing	1	EA	Price	Service
118					Blue Star 150KW - Portable (ID 6-3014) Infrared Scan	1	EA	Price	Service
119					Blue Star 150KW - Portable (ID 6-3014) ATS Inspection	1	EA	Price	Service
120					Blue Star 150KW - Portable (ID 6-3014) Valve Adjust	1	EA	Price	Service
121					Blue Star 150KW - Portable (ID 6-3015) Inspection	1	EA	Price	Service
122					Blue Star 150KW - Portable (ID 6-3015) Load Bank Testing	1	EA	Price	Service
123					Blue Star 150KW - Portable (ID 6-3015) Infrared Scan	1	EA	Price	Service
124					Blue Star 150KW - Portable (ID 6-3015) ATS Inspection	1	EA	Price	Service
125					Blue Star 150KW - Portable (ID 6-3015) Valve Adjust	1	EA	Price	Service
126					Service Call Hourly Rate - Rate	1	EA	Price	Service
127					Service Call Hourly Rate - Minimum Call (Hr.)	1	EA	Price	Service
128					Emergency Service Call Hourly Rate (1.5 hr show-up)	1	EA	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RF Quote Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 3

Code	Description
[285-37]	Generators, Portable, Engine Driven (Including Fog and Mist Types)
[285-39]	Generators, Stationary Type (Not Automotive)
[936-39]	Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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