Project Information

Bid Title

Temp Services Contracting Addendum 1

Issuing Agency

Cleveland State University

Location

Ohio

Published Date

Mar 12, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 5061ME

Original Source

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Project Description

Document	Description	link
RFP 5061ME	Addendum 1	rfp-5061me-addendum-1.pdf

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REQUEST FOR PROPOSAL (“RFP”) #5061ME

Temp Services Contracting

Due Date /Time: 03/17/26 by 2:00pm ET via email with the RFP #5061ME in the subject

line

Issued Date: 2/25/26

ADDENDUM #1, Questions and Answers

Questions due by: 3/10/26 by 2:00pm ET via email with the RFP #5061ME in the subject

line

Contact:

Michael Eames

Purchasing Manager

bids@csuohio.edu

Proposals must be received by the due date/time specified above. Proposals received

after the due date/time will be returned unopened to the supplier

Please refer to the attached sheets for Instructions & Information. Proposals must be

submitted on the form(s) provided and signed by an authorized representative in ink in the

proper spaces. Vendors are cautioned to read this entire document carefully and to prepare

and submit their Proposal providing all requested information in accordance with the terms

and conditions set forth herein.

Project Name

Project Location

ADDENDUM #1, Questions and Answers

RFP #5061ME, Temp Services Contracting

Temp Services Contracting

Project Number #5061ME

Cleveland State University - Cleveland, OH

Date posted: 3/12/26

Date revised: 3/12/26

Below are the questions that have been received to date for the RFQ of the above-referenced project:

1. Will CSU provide sample roles that may be requested per functional area (HR, Payroll, IT,

Finance/Accounting)

A. A sample role is provided from IT

2. For each functional area, are you expecting?

A. Manager-level leadership roles: Yes

B. Senior functional analysts: Yes

C. Technical Developers: Not for each area – only for IST

D. Transactional processing staff: Yes

E. Hybrid techno-functional roles: Yes

3. During the transition period, will backfill roles require active support of PeopleSoft Production?

A. Yes

4. Is CSU looking for PeopleSoft experience or generalist operational roles? Please provide possible roles that

may be needed.

A. This RFP is intended to create a pool of resources with both PeopleSoft and Workday experience.

5. Will CSU grant a one week extension to allow vendors to better tailor proposals based on QA?

A. No – we are on a tight timeline

6. Are vendors expected to cover all categories, or may they respond selectively to aligned role types?

A. CSU intends to select multiple vendors to be competitive on aligned role types.

7. Are there specific compliance requirements, labor classifications, or contractor engagement policies we

should be aware of when proposing staffing resources?

A. There are not.

8. Are roles expected to be remote, on-site, and/or hybrid

A. Hybrid is preferred

9. Could you please confirm whether there is a prescribed template or specific format that must be used for

submission of the cost proposal?

A. There is not a specific format but the pricing sheet should be broken down in an easy to understand

format. We would like to understand hourly rate and markup.

10. Could you please confirm whether proposers are expected to submit pricing in the form of a markup

percentage or hourly rates?

A. Can proposers please provide both.

11. Could you please confirm whether there are any subcontracting requirements or mandatory diversity

participation goals associated with this RFP?

A. There are not.

12. Could you please share the estimated budget for this RFP?

A. Not at this time

13. Could you please share the incumbent vendor’s name, their previous response, and the associated pricing

for a similar contract?

A. Not at this time

14. Could you please provide the annual spending details for similar contracts from the past three years?

A. Not at this time

15. Attachment G: Pricing Sheet is currently blank. How should vendors structure pricing sheets for accurate

evaluation?

A. Please see previous answers to this question

16. To ensure accurate and competitive pricing and consistent evaluation across all offerors, could CSU please

provide a list of labor categories and/or job positions that fall within scope of this requirement?

A. HR, Payroll, IT, Finance/Accounting – we do not have a full list at this time

17. Attachment A states Attachment E and Attachment H are required to be submitted. However, both of these

attachments do not require actual responses, as they are the background information/project overview and

selection criteria documents respectively. Does CSU want these attachments provided as part of our

proposal package regardless?

A. Please include and leave blank

18. Please confirm if the Professional Services Agreement is a required form to be submitted as part of the

proposal submission or to be completed after contract award. If the form required, please clarify what

vendors should enter in the "Not to exceed contract 'Fee'" field, given that this RFP is for backfill temporary

staffing services and no defined level of effort or total hours has been established. Also, please clarify what

vendors should enter in the "'Term' of Agreement" field.

A. This is an example of what the contract will look like for the winning temp services agency. You can

leave blank but please read over as it is non-editable

19. What are you asking for on the line where it says "Not to exceed contract "Fee": What is the number I need

to put here & Term of Agreement ? Do I put 1 yr or the 3 year timeframe here ?

A. One year pricing

20. Will Cleveland State University hire selected candidate as Cleveland State University employees, or would

the University prefer to have the selected vendor employ selected candidates on their behalf?

A. Candidates will be hired as a consultant

21. Please confirm if this is a new initiative or a re-bid of an existing contract?

A. This is a new initiative

22. Are there any specific challenges, pain points or areas of concern that you are currently

experiencing with the existing vendors?

A. There are not, this is due to a ERP initiative that CSU is doing where we need the

expertise of an agency to provide backfill support roles as contractors

23. Please clarify the anticipated number of awards expected under this RFP.

A. There is not a known answer for this – it depends on how many agencies apply and what

their hiring expertise is in

24. Is there a local preference in connection with this RFP?

A. There is not a score to location however, it is preferred that candidates are hybrid

25. Please confirm the evaluation criteria and weighing (e.g., technical vs. cost)

A. This information is on the RFP, please review

26. Will there be an opportunity for a virtual/on-presentation or negotiation meeting during the

evaluation process?

A. Not at this time – subject to change

27. What is the expected timeline for award notification and contract execution?

A. We are hoping to be in contracting by end of the month

28. What is the anticipated volume of staffing requests (e.g., estimated number of requisitions per

year)?

A. 20+ backfills, subject to change

29. Is there an employee conversion policy (i.e., can the department directly hire contractor staff

after a defined period)?

A. Contractors will not be hired after Workday is implemented, subject to change

30. Will timekeeping be handled through the department’s system or will vendors be required to

provide a platform?

A. As consultants are employees of the respective vendors, timekeeping should be

maintained by the vendor.

31. In the event of a contract award, please clarify whether awarded vendors will be permitted to

directly engage with individual departments/agencies for staffing requests or if all requirements

will be routed through a centralized system?

A. Yes – the vendor will work with CSU on hiring staffing backfills

32. Are there preferred formats or templates for proposal submission beyond the attachments listed

in the RFP?

A. Nope!

33. Is there potential for additional staffing needs beyond the Workday project?

A. To be determined

34. What level of Workday experience is expected for candidates?

A. PeopleSoft and/or Workday experience is needed but the level of experience is

dependent and will be determined as we begin the hiring process

35. Do we need to submit Attachment I with the proposal response?

A. Yes

36. Will contractors be expected to support Workday implementation directly or operational backfill

only?

A. Most of our backfills will be operational backfill only but this is subject to change based off

our hiring needs

37. What are the expected working hours and schedules?

A. Standard hours 8-5

38. Are background checks, drug screening, or security clearances required?

A. Yes

39. Are contractors required to have experience in higher education environments?

A. It is preferred

40. What is the expected turnaround time for submitting qualified candidates after receiving a

request?

A. This really depends – but we intend to move swiftly on hiring

41. Are vendors required to provide multiple candidate options per role?

A. Yes

42. Will CSU require vendors to provide dedicated account management or support staff?

A. CSU will need a main point of contact but we do not need someone dedicated to CSU

43. Is it mandatory to have the local account management team?

A. It is not mandatory

44. Do we need to provide a Certificate of Insurance?

A. This is likely

45. Are resumes required at the time of proposal submission? would they be sample or actual?

A. No, we are hiring a staffing firm or firms based off their experience (IT, HR, etc) then we

will move onto the strategy of hiring

46. Which PeopleSoft modules are currently in scope? (HCM, FSCM, Campus Solutions, etc.)

A. Finance, Payroll, HR, Campus Solutions

47. What version is CSU currently running, and is your organization up to date on all PeopleTools

8.6.113 HCM/Fin Tools

8.6.013 CS Tools

CS 9.2.031

HR 9.2.048

FIN 9.2.050

48. Is the environment heavily customized or mostly vanilla?

A. Heavily customized for PeopleSoft, we are planning on implementing a vanilla Workday

environment

49. What integrations currently exist (payroll vendors, benefits providers, banking, third-party

systems)?

A. PeopleSoft is highly integrated in Campus Solutions, Financials, and HCM. Focus of

requested consultants would be within the PeopleSoft environment.

50. Are there any upcoming PeopleSoft upgrades or compliance initiatives during the transition

period?

A. Campus Solutions PeopleTools upgrade, version TBD.

51. Have CSU’s current state and business processes been properly documented?

A. Some areas are better than others

52. Does CSU require the assigned resources to have prior Workday Higher Education migration

experience?

A. This is preferred – along with PeopleSoft experience

53. Will the resources need to understand Workday data structures?

A. This is preferred

54. In addition to technical and functional resources, will CSU also need Business Analysts, Payroll

Processors etc. to supplement the existing team?

A. Yes, these resources are part of the RFP request

55. Does each requested skill area (Payroll, Benefits, Core HR, Financials) require the bandwidth of

a full-time resource? If not, please detail what skill areas will require less resources.

A. Yes

56. "Will CSU require experienced professionals who have knowledge of the following: PeopleSoft

Application Engine, SQR, PeopleCode, Integration Broker, SQL / Database Administration"

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561320Temporary Help Services

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