Project Information

Bid Title

25116 - RFB - 2025-02 Road Work LSLR Program - Electrician

Issuing Agency

Wilmette village

Location

Illinois

Published Date

Oct 30, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

25116

Original Source

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Bid Documents

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Project Description

Bid Number:	25116
Bid Title:	25116 - RFB - 2025-02 Road Work LSLR Program - Electrician
Category:	Engineering and Public Works
Status:	Open

Publication Date/Time: 10/30/2025 4:00 PM Publication Information: www.demandstar.com Closing Date/Time: 11/25/2025 2:00 PM Submittal Information: www.demandstar.com Bid Opening Information: www.demandstar.com Related Documents: 25116 - RFB - 2025-02 Road Work LSLR Program - Electrician

Attachment Preview

RFB No. 25116

REQUEST FOR BID NO. 25116

2025-02 ROAD WORK LSLR PROGRAM - ELECTRICIAN

https://www.wilmette.gov/bids.aspx

Request link to Pre-bid Meeting

Email Purchase@wilmette.com

11/12/2025

12:00 pm local time

Optional Pre-bid Meeting

Via MSTeams

11/13/2025

1:00 pm local time

Last Date/Time for Questions

11/17/2025

2:00 pm local time

Last Addendum Issued

11/19/2025

2:00 pm local time

Bids Due and Opened on

DemandStar.com

11/25/2025

2:00 pm local time

ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK

Submit Questions To:

purchase@wilmette.com

Submit Bids At:

www.DemandStar.com

Note: This cover sheet is an integral part of the bid documents and is, as are all of the following

documents, part of any contract executed between the Village of Wilmette and any successful Bidder.

Bidder Company Name (please print)

Page 1

Village of Wilmette

RFB No. 25116

VILLAGE OF WILMETTE

NOTICE TO BIDDERS

Notice is hereby given that the Village of Wilmette (“Village”) will receive bids on DemandStar.com

until 11/25/2025 at 2:00 pm, local time for a licensed electrical contractor to perform the required

electrical grounding in residential properties in conjunction with the replacement of ninety-one (91)

residential lead service lines by the Village as part of the Village’s Lead Service Line Replacement

Program.

Bid Bond

A bid bond is not required.

Optional Pre-Bid Meeting

An optional Pre-bid meeting for all Bidders will be held on 11/13/2025 at 1:00 pm local time via MS

TEAMS. Bidders must email Purchase@wilmette.com to receive an invitation to the Pre-bid meeting

before noon on 11/12/2025. Participation at the pre-bid meeting is optional to submit a bid.

Description of Work

The proposed work is officially known as “2025-02 Road Work Lead Service Line Replacement

(“LSLR”) Program - Electrician”, as further described in the Specifications section of this RFB.

Availability and Clarification of Documents

This RFB and any addendums will be posted on DemandStar.com and the Village’s website at:

https://www.wilmette.gov/bids.aspx.

Any questions related to this RFB must be submitted in writing to Cliff Ruemmler, Purchasing

Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village’s

responses will be consolidated and posted on DemandStar.com and the Village’s website.

The deadline for submitting questions is 2:00 pm local time 11/17/2025. Bidders will provide written

acknowledgment of each addendum issued with their submitted bid. Oral explanations will not be

binding. No clarifications, interpretations or addenda shall be issued after 2:00 pm local time on

11/19/2025.

It is the sole responsibility of the Bidder to check Demandstar.com and the Village’ website to

determine if an addendum has been posted.

No Guarantee of Work

Awarded Bidder is advised that the Village makes no guarantee of any minimum amount of Work

under this Bid.

Confidentiality

Bidder’s response, in its entirety, is subject to the Illinois Freedom of Information Act and no part of

the Bidder’s bid will be considered confidential by the Village.

Page 2

Village of Wilmette

RFB No. 25116

BID PREPARATION AND SUBMISSION

Preparation of Bid Documents

The Bidder shall prepare the bid on the attached bid forms furnished by the Village. All blank spaces

on the bid forms must be correctly completed. All signatures must be completed. The Total Bid

Amount is to be shown in both words and figures where indicated. In case of a discrepancy between

words and figures, the words shall prevail, unless it clearly appears in the Village’s opinion that the

words rather than the figures are in error. Bids containing omissions and/or alterations not called for

may be rejected.

Conditions

Bidders are responsible to become familiar with all conditions, instructions, and contract documents

governing this bid, including the Bond and Contract terms attached in Appendix One (1) and

Appendix Two (2). Submission of a bid will be considered specific evidence of having performed the

above. Any exceptions to the contract document that you may have must be included on the Bid

Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions

and specifications of this RFB shall not be cause to alter the original bid or to request additional

compensation.

Conflict with Existing Village Contracts

This Work shall be treated as a separate contract and not performed in conjunction with any existing

contracts as currently held by the Contractor. Any Contractor that currently performs work for the Village

under an existing contract must agree to furnish additional crews (labor and equipment) to guarantee

that timeliness, quality and services currently rendered do not suffer in any way due to additional work

contained in the contract for this Work.

Submission of Bids

All Bids must be submitted electronically through DemandStar.com by the specified opening date and

time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids

and/or emailed bids to the Village will not be accepted without the prior written approval by the

Village. It is the sole responsibility of the Bidder to submit the pdf copy of the bid on

DemandStar.com. .

Modify or Withdrawal of Bids

Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time by

deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or emailed

requests to withdraw a bid arriving after the specified bid opening date and time will not be accepted

regardless of date/time stamp or post-marked time on the envelope. After the bid opening date and

time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful

Bidder shall not withdraw or cancel its bid after having been notified by the Purchasing Manager that

said bid has been accepted, subject to approval by the Village Manager or Village Board.

Page 3

Village of Wilmette

RFB No. 25116

Qualifications and Experience of Bidders

Bidder’s must have the following minimum experience:

a. Three (3) years’ experience as a continuously operating entity engaged in the performance of

similar work.

b. Licensed electrical contractor.

Prevailing Wage

The proposed work described herein is covered by the Illinois Prevailing Wage Act. It is the Bidder’s

responsibility to obtain current prevailing wage rate information from the Illinois Department of Labor.

Prevailing wage rate updates can be obtained from the Illinois Department of Labor’s website at

https://www2.illinois.gov/idol/laws-rules/conmed/pages/prevailing-wage-rates.aspx.

Bid Tabulation

A summary bid tabulation will be posted to the Village’s website (https://www.wilmette.gov/bids.aspx)

and on DemandStar.com generally within one business day of the bid opening. Copies of bid tabs

will not be distributed to individual companies.

Consideration of Bids

The Work shall be awarded to the responsible Bidder who submits the responsive bid that is most

advantageous to the Village.

The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or

to not award at all, reject any and all bids, and may order a re-advertisement for new bids or whatever

is in the best interest of the Village.

Failure on the part of the successful Bidder to execute a contract within thirty (30) calendar days of its

receipt or to provide an acceptable bond(s), if required, shall be considered just cause to withdraw the

award. In such case the bid security shall be forfeited as liquidated damages and not as a penalty.

If the bid does not meet the entire Village specifications but does substantially meet the requirements,

the Bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the Specifications.

The Specifications included in this RFB are to be considered the minimum specifications to perform the

Work..

Disqualification of Bids

The following will be cause for disqualification of bids:

a. Failure to added the mandatory pre-bid meeting;

b. Prices excessively high and/or exceed monies available for the intended Work;

c. Failure to submit bid security or surety, if required;

d. Failure to offer to meet specified delivery and/or performance schedules;

e. Failure to price out the bid in conformance to the required format; or qualification of price to

protect the Bidder from unknown future market conditions;

f. Rights of the Village limited under any contract clause;

g. Reasonable basis to suspect either conflict of interest or collusion among Bidders;

h. Bidder fails to submit required information, literature, or affidavits with bid;

i. Late bids;

j. Failure of any authorized person to sign any required bid forms;

Page 4

Village of Wilmette

RFB No. 25116

k. Bidder is prohibited by local, state or federal law from entering into public contracts;

l. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a

defaulter, as surety or otherwise, upon any obligation to the Village;

m. Bidder has failed to perform faithfully on any previous contract with the Village; and

n. Anything to be in violation of the procurement policies and procedures of the Village.

Competency of Bidder

The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory

to the Village of ability and possession of the necessary facilities, equipment, personnel, prior

experience, financial resources, and/or certificates of insurance.

Page 5

Village of Wilmette

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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