Project Information

Bid Title

X-Ray Bag Scanner

Issuing Agency

City of Thornton

Location

Colorado

Published Date

Nov 14, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

132-25

Original Source

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Bid Documents

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Project Description

Solicitation Number	Status	Due	Description	Attachments
132-25	Active	11/21/2025 5:00 PM	X-Ray Bag Scanner	Solicitation Document 132-25 Standard Proposal Considerations 132-25 Sample Vendor Commitment Statement

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STANDARD PROPOSAL CONSIDERATIONS

1) TAXES

The City of Thornton (Thornton) is exempt from federal excise taxes and state and

local sales and use tax. Tax exempt certificates will be issued upon request. Any

applicable taxes shall be shown as a separate line item in the Proposal.

2) BASIS OF AWARD

An award shall be made to the responsive, responsible, and trustworthy Proposing

Vendor meeting the specifications and having the lowest possible cost consistent with

the quality of the product needed, and any related Work or Service for effective use.

The following is a list of the criteria that may be used in making an award:

a) Adherence to specifications;

b) Superior quality;

c) Adequacy of maintenance and service;

d) Delivery and/or completion time;

e) Guarantees and warranties;

f) Proposing Vendor's financial status;

g) Results of reference checks;

h) Past experience and cost with similar or like product or service;

i) Anticipated future cost and experience;

j) Performance of Proposing Vendor and Proposing Vendor's product for other

agencies, plants, and firms;

k) Prices quoted;

l) Local Vendor consideration, if applicable; and/or

m) Overall cost effectiveness and greatest benefit as deemed in the best interest of

Thornton.

3) PROPOSAL EVALUATION AND AWARD

For purposes of clarification, responsiveness relates to compliance with the provisions

of the Invitation for Bid (IFB), including specifications and contractual terms and

conditions.

Responsibility relates to the ability of a Proposing Vendor to carry out the terms and

conditions of an award and/or Purchase Order, including, the Proposing Vendor's

character, trustworthiness, reputation, integrity, experience, past performance,

business and financial capabilities, technical organization, reliability, and the like. In

evaluating whether the Proposing Vendor is responsible, Thornton, in its sole

discretion, may consider such things as whether the Proposing Vendor is in arrears

to Thornton under any obligation, has an unacceptable performance or claims history

with Thornton or with other owners, or is currently involved in a dispute with Thornton.

In the event that the Purchasing Manager or designee makes an inquiry regarding the

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responsibility of a Proposing Vendor, and the Proposing Vendor fails to furnish the

requested information in an adequate or timely manner, Thornton may find the

Proposing Vendor non-responsible. Such a finding may be grounds for the rejection

of the Proposal as determined by the Purchasing Manager to be in the best interest

of Thornton.

Thornton-based businesses may be granted consideration in evaluation of Proposal

price if they meet the following criteria:

a) The business maintains an office, manufacturing, training, retail, or repair facility

within Thornton city limits;

b) The business has a current Thornton business license;

c) The business is current on all Thornton obligations; and

d) The Proposing Vendor requests the consideration on the Proposal Form and

supplies the necessary documentation.

All nonmonetary Proposal criteria being equal, Thornton business’ Proposal will be

discounted for the purpose of evaluating the Proposals when compared to non-

Thornton-based businesses by the lesser of five percent (5%) of the Proposal price

or twenty thousand dollars ($20,000).

Price will be a major factor in evaluation and award. This shall not be construed to

mean that all awards will be made to the lowest price Proposing Vendor; but rather

total economy inclusive of service, delivery, product performance, Vendor

performance, discounts, terms, specification adherence, and the like will also be

considered in the evaluation and award process.

Thornton reserves the right to base its evaluation on a "Should Cost" analysis to reflect

the real costs to Thornton arising out of, or incidental to the award. Proposing Vendors

should therefore avoid unbalanced pricing and other cost presentation tactics that

attempt to understate, conceal, or distort real costs, or otherwise take advantage of a

mere formula-oriented, nonjudgmental type of cost or price analysis. Thornton will

look to substance more than format and shall perform its cost and price evaluation on

the basis of probable real costs.

Evaluation of all Proposals will be based on the factors contained in the IFB; however,

additional factors not previously outlined in the IFB may be considered, should other

pertinent information be made available. Thornton reserves the right to negotiate final

terms with the lowest responsive, responsible, and trustworthy Proposing Vendor that

may vary from those contained in the Proposal Documents.

If prior to award, it is deemed that an IFB or award is in violation of law, then the IFB

or award shall be canceled or revised to comply with the law.

If after award, it is determined that an IFB or award is in violation of law, and the

Proposing Vendor awarded has not acted fraudulently or in bad faith, the award may

be terminated for convenience. If the Proposing Vendor awarded has acted

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fraudulently or in bad faith, the award may be declared null and void without prejudice

to Thornton’s rights to such damages as may be appropriate.

4) PROPOSAL PRICING

Each Proposing Vendor must submit its proposed pricing on the Proposal forms

contained within the proposal document. The Proposing Vendor shall sign its Proposal

correctly, and a Proposal may be rejected if it shows any omissions, alterations of

form, addition not called for, conditions or any irregularities of any kind.

Unit pricing will govern over extended prices unless otherwise stated. All prices

quoted shall be firm, except in those cases where a firm price cannot be quoted due

to market conditions, at Thornton’s sole option, consideration may still be given to the

Proposing Vendors unable to submit firm pricing. However, those Proposing Vendors

submitting firm prices will be given higher consideration over those who are unable to

submit a firm price, all other factors being equal. Also, in those cases where a firm

price cannot be made, all non-firm pricing shall be stated and explained as explicitly

as possible, showing escalation factors, stating costs that may increase and the

conditions of those increases. Also, maximum or ceiling prices should be quoted

where possible when Proposals contain non-firm prices.

5) OTHER CHARGES

Proposal prices shall include as separate line items all freight (transportation) and

preparation charges, applicable taxes, and any other applicable charges fully prepaid

to the point of delivery so that the Proposal price is the total price to be paid for the

product. In all cases, FOB point shall be destination. Ownership of goods shall pass

to Thornton at the delivery point.

6) ELECTRONIC DISTRIBUTION OF DOCUMENTS AND SUBMITTAL OF

PROPOSAL

This IFB has been provided in an electronic format. ANY ALTERATION TO THE

TEXT AND SUBSTANCE SET FORTH IN THE PROPOSAL DOCUMENTS IS

ABSOLUTELY PROHIBITED AND WILL RESULT IN THE IMMEDIATE

REJECTION OF THE PROPOSAL. If exceptions are taken to the language provided

in the Proposal Documents, they must be submitted as an attachment to the

Proposal and not by alteration of the original text. Thornton’s file copy of this

document will be the official and binding version in determining a resolution to any

discrepancy in the award or administration of a Purchase Order.

PROPOSAL SUBMITTED BY FACSIMILE ARE NOT ACCEPTABLE AND WILL BE

REJECTED UPON RECEIPT. Proposing Vendors will be expected to allow

adequate time for delivery of their Proposal either by upload through the Vendor

portal of BidNet®, airfreight, postal service, or hand delivery.

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7) GUARANTEE WITH PROPOSAL

To protect the interests of Thornton, the Proposing Vendor guarantees that the

product offered is a standard new product, latest model of regular stock product, with

parts regularly used for the type of product offered and also that no attachments or

part has been substituted or applied contrary to the manufacturer's

recommendations and standard practices.

8) USE OF BRAND NAMES IN THE PROPOSAL

Specifications contained herein, in some cases, may refer to brand names. Unless

noted otherwise, brand names and numbers are used ONLY to set forth and convey

to prospective Proposing Vendors in general the type, style, character, and quality of

the product desired.

If the article Proposal upon has a trade or brand name, the trade or brand name shall

be shown in the Proposal.

9) SPECIFICATION DEVIATIONS BY THE PROPOSING VENDOR

Any deviation from the specifications MUST be noted in detail and submitted in writing

with the Proposal. Complete specifications should be attached for any substitutions

offered, or when amplifications or clarifications are desirable or necessary. The

absence of the specification deviation statement and accompanying specifications will

hold the Proposing Vendor strictly accountable to the specifications as written herein.

Failure to submit this document of specification deviation, if applicable, shall be

grounds for rejection of the item(s) when offered for delivery. If specifications or

descriptive papers are submitted with the Proposal, the Proposing Vendor's name

should be clearly shown on each document.

The specifications, as listed herein, represent Thornton’s estimation of acceptable

product; however, Thornton is fully cognizant that no two (2) products from different

manufacturers are identical. Therefore, if Proposing Vendor’s products are similar

and/or same in size, function, and operation, but some of the specifications do not

completely coincide with Thornton’s, as listed, Proposing Vendor shall list exceptions

and explanations separately. Unless the product is identified as being a sole source

specification, it is not Thornton’s intent to write specifications for a product for which

only one (1) manufacturer can submit a Proposal.

10) SPECIFICATION CHANGES, ADDITIONS, AND DELETIONS

All changes in specifications made by Thornton, prior to the submission of Proposals,

shall be in writing and furnished to ALL Proposing Vendors in an Addendum. Verbal

information obtained by Proposing Vendors will NOT be considered, and Proposing

Vendors shall not be entitled to rely on verbal information.

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11) PROPOSAL AMENDMENTS OR WITHDRAWAL REQUESTS

Amendments to or withdrawal requests on Proposals received after the deadline for

submitting Proposals will be void regardless of when they were submitted.

12) SPECIFICATION CHANGES AFTER AWARD

Any changes in specifications after the award has been made must be with the written

consent of Thornton’s Purchasing Division.

13) PRODUCT

Proposals shall include adequate brochures, latest printed specifications and

advertising literature describing the product(s) offered in such fashion as to permit

ready comparison with Thornton’s specifications on an item-by-item basis, where

applicable.

14) DELIVERY DATE

The delivery date, as stated in the Proposal, shall be the time required to deliver the

product after the receipt of a Purchase Order. Where multiple line items appear in an

IFB, the Proposing Vendor shall, unless otherwise stated by Thornton, show the

delivery date for each line item separately. If only a single delivery date is shown, it

shall mean that all items included in the Proposal can and will be delivered on or

before the specified date. The Proposing Vendor certifies that the delivery will be

completed on the date it states; provided, however, that the date between the

Proposal opening and the placing of the order does not exceed the number of

Calendar Days stipulated in the Proposal. Thornton reserves the right to reject any

Proposal in which the delivery date indicated may delay the operation for which the

product is intended.

15) CASH DISCOUNTS

Cash discounts, if offered by the Proposing Vendor, shall be stated in the Proposal.

Prices Proposal must however, be based upon payment in thirty (30) Calendar Days

after receipt of the invoice. In all cases, cash discounts will be calculated from the

date of the invoice or the date of acceptance of the product, whichever is later.

16) TIE PROPOSAL

In the case of a tie Proposal, Thornton reserves the right to award based on other

factors previously set forth.

17) PROPOSAL REJECTION OR PARTIAL ACCEPTANCE

Thornton reserves the right to reject any or all Proposals. Thornton further reserves

the right to waive technicalities and informalities in Proposal, as well as to accept, in

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Commodity Codes

• NAICS 334517Irradiation Apparatus Manufacturing

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