Project Information

Bid Title

RFQ - Air Filters Cost Sheet

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Mar 24, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
4/7/2026	RFQ - Air Filters Cost Sheet	Tina Girdley

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Air Filters for Warehouse Stock

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: March 5, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on April 7, 2026. Bids may be

mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Indicate any cash/time discounts offered: ________________________________________________________________________

2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:

https://www.tntech.edu/purchasing/howto.php

4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are

listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Technological University request bids for air filters, as detailed on the attached Cost Sheet, for

warehouse stock. The Contract term shall be from date of final signature through five (5) years thereafter.

The use of a brand name does not restrict Bidders to that specific brand. Comparable products of other

manufacturers will be considered. Specifications are intended to establish a minimum level of quality and

performance but are not intended to restrict competition or to exclude products that meet or exceed the stated

requirements.

Pricing

Prices submitted by Vendor shall remain firm for a period of one (1) year from the effective date of the Contract.

After the initial one-year period, the Vendor may request a price increase only to the extent such increase has

been experienced by the Vendor and can be substantiated in writing. Tennessee Tech reserves the right to accept

or reject any requested price increase and may, at its sole discretion, rebid the Contract.

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Air Filters for Warehouse Stock

Estimated Quantities and Ordering

The quantities listed represent estimated annual usage and do not constitute a guarantee to purchase any

minimum quantity nor a limit on purchases. Items will be ordered on an “as needed” basis.

Except for full-case purchases, no minimum order requirements shall apply.

All filter sizes must be exactly as specified on the attached Cost Sheet. Industry standard sizes shall not be

substituted unless specifically approved in writing by Tennessee Tech. Filters not conforming to the specified sizes

will be returned at the vendor’s expense, including all freight charges.

Delivery

Provide delivery time after receipt of order:

• Standard size filter: __________ days after receipt of order.

• Custom size filter: ___________ days after receipt of order.

Cost Sheet

Bidders must complete and submit pricing on the attached Cost Sheet. Items listed on the Cost Sheet represent

approximately seventy-five percent (75%) of estimated annual usage.

Materials - List Less Percentage

Materials and supplies not specifically listed on the Cost Sheet shall be invoiced at manufacturer’s suggested retail

price (MSRP) less _________% (Bidder to insert discount percentage)

The discount category represents approximately twenty-five percent (25%) of estimated annual purchases.

Evaluation

The lowest cost bidder shall be determined by the lowest overall total based on the Cost Sheet pricing.

Tennessee Tech reserves the right to award based on lowest total bid or lowest bid by individual item, whichever

is determined to be in the best interest of Tennessee Tech.

Page 2 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Air Filters for Warehouse Stock

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the designated RFQ Coordinator. The RFQ

Coordinator is Tennessee Tech’s sole official point of contact for this procurement. Unauthorized contact with any

other Tennessee Tech employee or official regarding this RFQ may result in disqualification.

Invoicing

Invoices shall be emailed to invoices-noreply@tntech.edu or mailed to:

Tennessee Tech Business Office

Campus Box 5037

Cookeville, TN 38505

Invoices must include:

1. Itemized list of parts with individual contract pricing.

2. Applicable discount for items not specifically listed on the Cost Sheet.

3. Contract number.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice. The Contractor shall be entitled to payment for satisfactory and authorized goods

delivered and accepted prior to the effective date of termination. Tennessee Tech shall not be liable for any goods

not delivered or services not rendered.

Illegal Immigrants

The successful Bidder attests that it shall not knowingly utilize the services of illegal immigrants in the

performance of this Contract and shall not knowingly utilize the services of any subcontractor who will utilize

illegal immigrants in performance of the Contract.

Debarment

By submission of this bid, the Bidder certifies that neither it nor its principals are presently debarred, suspended,

proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any

State or Federal department or agency.

Additional Award Provision

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the awarded Vendor under this RFQ.

Page 3 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Air Filters for Warehouse Stock

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 4 of 4

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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