Project Information

Bid Title

On-Call HVAC Maintenance, Repair, and Emergency Services

Issuing Agency

City of West Sacramento

Location

California

Published Date

Oct 7, 2025

Closing Date

Oct 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-075-RFP

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: 25-075-RFP

Title: On-Call HVAC Maintenance, Repair, and Emergency Services

Addenda: 2

Release Date: 9/1/2025

Due Date: 10/24/2025

Post Information

Posted At:Mon, Sep 1, 2025 7:07 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

STATEMENT OF PURPOSE

The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to provide On-Call HVAC Maintenance, Repair, and Emergency Services. More details on the City's needs for this work are provided in the Scope of Work .

Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal ("RFP") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFP and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."

SYNONYMOUS TERMS

Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous:

a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror

b. Purchase Order, Contract, Agreement

c. Services, Work, Scope, and Project

d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

Timeline

Project Release Date:

September 1, 2025

Site Walk Part 1 (Non-Mandatory):

September 8, 2025, 1:00pm

1110 West Capitol Avenue

Site Walk Part 2:

September 9, 2025

Question Submission Deadline:

September 26, 2025, 5:00pm

Question Response Deadline:

October 17, 2025, 5:00pm

Proposal Submission Deadline:

October 24, 2025, 5:00pm

Prospective Interview Date:

October 31, 2025

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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