Project Information

Bid Title

Sale of Surplus Vehicle - 1937 Ford Vicky Limousine

Issuing Agency

City of Portland

Location

Texas

Published Date

Feb 10, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 6628

Original Source

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Bid Documents

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Project Description

Bid Number:	RFB 6628
Bid Title:	Sale of Surplus Vehicle - 1937 Ford Vicky Limousine
Category:	Request for Proposal or Bid Opportunities
Status:	Open
Additional Status Information:	N/A
Bid Recipient:	N/A

Description: The City of Portland, Texas (“City”) hereby issues this Request for Bid (“RFB”). The City is seeking Bids from firms interested in purchasing a 1934- Ford Vicky Limousine. The City intends to enter into a Sales Agreement (also referred to herein as a “Contract” or “Agreement”) for this purchase. Publication Date/Time: 1/22/2026 8:00 AM Publication Information: Please refer to RFB documents for details. Closing Date/Time: 2/26/2026 2:00 PM Submittal Information: Please refer to the RFB for submittal instructions. Bid Opening Information: Refer to RFB for details. Addendum Date/Time: Please refer to RFB. Pre-bid Meeting: None Contact Person: Sandra Rodriguez Purchasing Officer 361-777-4576 sandra.rodriguez@portlandtx.gov Download Available: Download Fee: N/A Plan & Spec Available: N/A Business Hours: 8am-5pm (CT) Fax Number: N/A Plan Holders List: N/A Special Requirements: Bids must be received, before the date and time specified in this RFB without exception. Bids received after this deadline will be deemed late, non-responsive and will not be considered. Miscellaneous: The City reserves the right to reject any or all Bids, to waive any non-material irregularities or informalities in any RFB, and to accept or reject any item or combination of items. Related Documents: RFB 6628 - Sale of Surplus Vehicle - 1937 Ford Vicky Limousine Addendum No. 1 - RFB 6628 Sale of Surplus Vehicle - 1934 Ford Vicky Limousine

Attachment Preview

REQUEST FOR BID (RFB)

RFB No. 6628

SALE OF SURPLUS VEHICLE -1934 VICKY LIMOUSINE

Released: January 22, 2026

Bid Due: February 19, 2026 at 2:00pm CT (Central Time)

Submit Bid to:

City of Portland

Attn: Annette Hall

City Secretary

1900 Billy G. Webb Dr.

Portland, TX 78374

Due Date/Time:

February 19, 2026

2:00 p.m. (CT)

CITY OF PORTLAND, TEXAS

1900 Billy G. Webb Drive

Portland, Texas 78374

(361) 777-4500

www.portlandtx.com

SECTION 1 – NOTICE OF REQUEST FOR BID

A. Introduction

The City of Portland, Texas (“City”) hereby issues this Request for Bid (“RFB”). The City is seeking

Bids from firms interested in purchasing a 1934- Ford Vicky Limousine. The City intends to enter

into a Sales Agreement (also referred to herein as a “Contract” or “Agreement”) for this

purchase.

B. General Information

1. The objective of this RFB is to award to the highest responsive responsible bidder.

2. A copy of this RFB can be obtained upon request from the office of the Purchasing Officer at

City Hall. The RFB and any subsequent addenda can also be downloaded from the City of

Portland’s website at http://portlandtx.com/bids.aspx by selecting the link(s) under the

subheading “Related Documents.”

3. To request a copy of this RFB via email, the Bidder must send an email request to

sandra.rodriguez@portlandtx.gov.

C. Term

The term of the Contract (Agreement) will be for a period of 30-days, beginning upon execution

by the City Manager or designee and issuance of a Notice to Proceed.

D. Schedule

1. The following is the schedule of important dates:

Activity

Date/Time

Request for Bid Release Date

January 22, 2026

Deadline for Requests for Clarification (Questions & Inquiries)

February 3, 2026 @ 3:00pm (CT)

Responses to Requests for Clarification

February 6, 2026

Bids Due Deadline / Bids Opening

February 19, 2026 @ 2:00pm (CT)

Projected Date of Award of Contract (tentative date)

February 2026

Anticipated Notice to Proceed based on projected date of award

February/March 2026

2. The City reserves the right to change the schedule of dates above as deemed necessary.

E. Purchasing Officer’s Name / Contact Information

Name: Sandra Rodriguez

Phone: 361-777-4576

Email: sandra.rodriguez@portlandtx.gov

City of Portland Request for Bid

RFB 6628 Sale of Surplus Vehicle- 1934 Ford Vicky Limousine

Page 2

SECTION 2 – INSTRUCTIONS TO BIDDERS

A. Bid Procedures

1. All Bids must be complete, accurate and in the City approved format specified herein.

Bidder must use the attached Bid Pricing Form, Attachment B, in submitting a Bid. Bidders

must furnish pricing for all items shown on the Bid Invitation.

2. Unauthorized modifications of specifications, forms or terms may render Bid invalid.

3. The Bidder shall submit completed Bid Pricing Form (Attachment B) and any other required

documentation identified in this RFB, addressed to:

City of Portland

1900 Billy G. Webb Dr.

Portland, TX 78374

Attn: City Secretary

4. The Bid and all the required documentation must be submitted in one sealed envelope or

package bearing the title “SEALED BID – RFB 6628 Sale of Surplus Vehicle -1934 Ford Vicky

Limousine ” on the outside of the package as well as the Bidder’s name, address, and

contact information.

5. Bidder shall comply with any additional instructions regarding submission of Bids found in

this RFB.

6. The deadline for submission of Bids is February 19, 2026, 2:00 p.m. CT (Central Time).

7. Bids must be received, before the date and time specified in this RFB without exception.

Bids received after this deadline will be deemed late, non-responsive and will not be

considered.

8. The City’s Purchasing Policy requires that all Bids submitted must remain sealed, secret,

and unopened until the DUE DATE AND TIME specified in this RFB.

9. Sealed Bids may be submitted in person, by U.S. Mail, Special Delivery, or courier service.

10. Bids submitted directly to the City by facsimile or e-mail will be considered non-responsive

and eliminated from consideration.

11. Bids should not include taxes as the City is tax exempt. The City’s Tax Exemption Certificate

will be provided upon request.

12. Should there be any shipping involved in this Bid, shipping shall be FOB Destination and

included in pricing unless specifically listed as a line item on the Bid Pricing form.

13. Any time stated in this RFB is referring to local time which is Central Time, and any number

of days shall be construed as calendar days.

14. The City reserves the right to reject any or all Bids, to waive any non-material irregularities

or informalities in any RFB, and to accept or reject any item or combination of items.

15. All costs incurred by the Bidder in responding to the RFB shall be borne by the Bidder.

16. Bids will be opened publicly and read aloud on the date and time specified herein in the

City Council Chambers at the Portland City Hall.

City of Portland Request for Bid

RFB 6628 Sale of Surplus Vehicle- 1934 Ford Vicky Limousine

Page 3

B. Request for Clarification

1. Any Bidder requiring further clarification of the RFB procedures should submit a Request

for Clarification in writing in the form of questions and or inquiries to the Purchasing

Officer, Sandra Rodriguez, at sandra.rodriguez@portlandtx.gov before 3:00pm (CT) on

February 3, 2026. The Bidder should request confirmation via email that the request for

clarification was received or follow up with a phone call, if necessary, to confirm receipt.

The Purchasing Officer can be reached at (361) 777-4576.

2. All Bidders’ Requests for Clarification (questions & inquires) and the City’s response(s) can

be found on the City’s website in the form of an addendum on the specified date.

3. All other City employees do not have the authority to respond for the City regarding this

RFB. Any attempt by a Bidder, that Bidder’s officers, employees, or agents to lobby or

influence a vote or recommendation related to the Bidder’s Bid submitted inresponse to

this RFB, directly or indirectly, through any contact with City Council members or other

City officials between the date this RFB is released to the public and the date a contract is

awarded by the City may result in rejection of the Bidder’s Bid at the discretion of the City

Manager or designee.

City of Portland Request for Bid

RFB 6628 Sale of Surplus Vehicle- 1934 Ford Vicky Limousine

Page 4

SECTION 3 – CONDITIONS GOVERNING PROCUREMENT

A. Procedural and Content Questions

1. During review of this RFB and preparation of the Bid, certain errors, omissions or

ambiguities may be discovered. If so, or if there are doubts or concerns about the meaning

of any part of this RFB, questions should be submitted to the Purchasing Officer as

described in this RFB.

2. An addendum will be issued to address the questions and answers along with any changes

to the documents as a result of these clarifications. The addenda will be released by close

of business on February 6, 2026. Bidders must acknowledge receipt of all Addenda.

B. Basis for Bid

1. Bidders should carefully examine the entire RFB, any addenda thereto and any related

materials and dates referenced in the RFB. Bidders shall become fully aware of the

specifications and requirements.

2. In the event of discrepancy, immediately notify the City. Failure to notify the City and give

written notice of discrepancies shall constitute acceptance by the successful Bidder of

existing conditions.

3. All Bidders are responsible for the cost to produce their Bid. Bidders are also responsible

for their Bid’s content, timeliness of submission and withdrawal.

4. Only the information contained in this RFB, questions and answers with regard to inquiries

requesting clarification or additional information, addenda hereto and information

supplied by the City in writing through the Purchasing Officer should be used in the

preparation of the Bid.

C. Terms and Conditions

With its Bid, the Bidder is committing to the terms and conditions as outlined in the RFB and

the attached Sample Agreement. Bidders are advised to thoroughly review and familiarize

themselves with the City’s standard contract terms. Any concerns over the terms and

conditions must be resolved during the initial stage of the procurement process through the

request for clarification and answer process.

D. Exceptions to RFB Specifications

1. Although the specifications in the following sections represent the City’s anticipated

needs, there may be instances in which it is in the City’s best interest to permit exceptions

to specifications and evaluate alternatives.

2. When allowed exceptions, conditions or qualifications to the provisions of the City’s

specifications must be clearly identified as such, together with reasons for taking exception

and submitted as a request for clarification during the Bid process. If the Bidder does not

make clear they would like the City to make an exception during the Request for

Clarification and answer process, the City will assume the Bidder is, with its Bid,

responding to and will meet all the specification and requirements outlined in this RFB.

E. Sales Agreement

A sample SALES AGREEMENT is attached hereto that the successful Bidder will be required to

sign a similar agreement with the exception of certain terms and conditionswhich may be

modified by the City to conform prior to final execution of the Contract.

City of Portland Request for Bid

RFB 6628 Sale of Surplus Vehicle- 1934 Ford Vicky Limousine

Page 5

Commodity Codes

• NAICS 441110New Car Dealers

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