Project Information

Bid Title

Districtwide Secure Document Shredding Services

Issuing Agency

Washoe County School District

Location

Nevada

Published Date

Apr 28, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ #106-QF-03-26-ML

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

×Solicitation:
RFQ #106-QF-03-26-ML

Status:
Active

Title: Districtwide Secure Document Shredding Services

Scope of Work/Services:

WCSD is seeking Vendors to provide on-site and off-site secure document shredding/destruction services, including scheduled recurring pickups, and one-time or bulk purges. Services must ensure the protection and proper disposal of confidential records in compliance with Nevada Administrative Code (NAC) 239.165 and applicable Nevada public records laws and regulations. WCSD reserves the right to witness on-site shredding/destruction services and the right to audit or inspect Vendors’ shredding/destruction processes and compliance with security standards upon request.
ADDITIONAL SERVICE REQUIREMENTS INCLUDE:
•        Certificates of Destruction (CODs) may be required for compliance with privacy regulations, including HIPAA, FACTA, and GLBA. CODs shall serve as legal, verifiable proof that confidential information was securely destroyed and shall identify the date, time, and method of destruction.
•        Vendors shall collect documents from a designated WCSD location and either perform on site destruction using mobile shredding units or transport the materials to a secure bulk shredding facility for off site destruction.
•        Shredding containers shall be lockable and available in standard industry sizes, including 64-gallon and 96-gallon rolling totes, 35-gallon console totes, and 18- to 23-gallon executive consoles for internal office use.
•        Container pickup frequency for regular scheduled services may be weekly, bi-monthly, or monthly.
•        Bulk pickup of letter or legal size boxes or banker box for destruction shall be requested on an as needed basis.
•        All paper documents shall be rendered unreadable, indecipherable, and incapable of reconstruction following completion of shredding.
•        Vendors shall invoice each WCSD school/site on a monthly basis with Net 30 payment terms.
•        WCSD prefers that Vendors provide a customer portal with the capability to pay invoices online, schedule services, and manage accounts.
•        Shredding/destruction services shall be performed in accordance with applicable industry standards, HIPAA requirements, and recognized certifications (e.g., NAID AAA, HITRUST CSF).
•        Documents transported to a Vendor’s shredding facility must be securely protected during transit.
•        Vendors shall maintain documented chain-of-custody controls from point of collection through final destruction.
•        Vendor shall promptly notify WCSD of any security incident, loss, or breach involving confidential materials.
•        Vendors shall provide reasonable scheduling flexibility and accommodate emergency or expedited service requests when feasible.
•        Services shall be performed during WCSD-approved hours and in coordination with site administration.
•        Vendor shall promptly notify WCSD of any missed or delayed service and reschedule at no additional cost when feasible.
•        Vendors’ personnel handling or transporting confidential materials shall undergo background checks (EXHIBIT D) and are to be trained in confidentiality and data protection procedures.

Milestones:

Advertisement Date:	Tue 04/28/2026
Pre Bid/Pre Proposal Meeting:	*
This meeting is Non-Mandatory
Question Deadline:	Tue 05/12/2026 4:30 PM *
Submission Due Date:	Mon 06/08/2026 10:00 AM *

* - All times are Local Time

Attached Documents

106-QF-03-26-ML - SOLICITATION DOCUMENT

Secure Documents
Note: By downloading "Secured Documents" you will be added to the Bidders Interest list.

106-QF-03-26-ML - EXHIBIT A - SIGNATURE PAGE


106-QF-03-26-ML - EXHIBIT B - VC PUBLIC DISCLOSURE


106-QF-03-26-ML - EXHIBIT C - PRICE SCHEDULE-SPEC FORM (1)


106-QF-03-26-ML - EXHIBIT D - PERSONNEL SAFETY CHECK APPLICATION

- These documents are REQUIRED for solicitation submission

Notes:

ALL REQUIRED FORMS (SEE LIST BELOW) SPECIFIC TO THIS SOLICITATION ARE DUE WITH SUBMISSION.
1. Exhibit A - Required Form - Signature Page
2. Exhibit B - Required Form - Public Disclosure Form
3. Exhibit C - Required Form - Price Schedule/Specification Form

Commodity Codes

• NAICS 561990All Other Support Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.