Project Information

Bid Title

5694 - Underground Vault Structures, Lids, Pads and Cover Assemblies

Issuing Agency

City of Redding

Location

California

Published Date

Apr 29, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Open Date	Description	Close Date
April 29, 2026	5694 - Underground Vault Structures, Lids, Pads and Cover Assemblies OPEN	May 27, 2026

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April 29, 2026

NOTICE INVITING BIDS

TO FURNISH

UNDERGROUND VAULT STRUCTURES, LIDS,

PADS, AND COVER ASSEMBLIES

CITY OF REDDING, CALIFORNIA

(Bid Schedule #5694)

In accordance with the provisions of the Municipal Code of the City of Redding, sealed bids

will be received by the City of Redding, at the 3rd Floor City Clerk’s Office at City Hall, 777

Cypress Avenue, Redding, California 96001-2718, until 3:00 P.M. PT, Wednesday, May 27, 2026,

to furnish underground vault structures, lids, pads, and cover assemblies for the City of Redding, per

the bid specifications and general conditions.

BIDS RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR CONSIDERED.

The said bids will be opened at 3:00 P.M. PT, on Wednesday, May 27, 2026, in the designated

City Hall Conference Room as posted in the main lobby of City Hall, 777 Cypress Avenue,

Redding, California.

All bids must be submitted on standard bid forms provided by the City of Redding. The

bidder shall provide one (1) original (unbound) and one (1) complete copy of the bid

proposal submission. Fax or electronic submission of bid proposals will not be allowed.

The City will award any resulting contract in a manner consistent with the City’s purchasing

ordinance.

The cut-off date and time for receiving questions regarding this bid is 5:00 P.M. PT,

on Tuesday, May 12, 2026. All inquiries must be made in writing and may be submitted to the

email address shown below.

THE CITY OF REDDING

Purchasing Division

Jennifer Antunes

Jennifer Antunes – Buyer

jantunes@cityofredding.gov

NOTE

If a potential bidder/proposer received this solicitation document through

some means other than surface mail from the City of Redding (such as from the City

of Redding Internet web site, or from another prospective bidder/proposer), it is the

responsibility of the potential bidder/proposer to advise the assigned City of Redding

Purchasing contact of its intention to submit a bid/proposal so that any addenda or

other correspondence related to this solicitation will be sent to the potential

bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall

provide the solicitation number located on the cover page of this document.

Transmittal of this information must be in writing, by U.S. Mail, or e-mail.

Transmittal of this information via telephone is not acceptable.

Please submit bid on enclosed form only. Forward to:

City of Redding

City Clerk

777 Cypress Avenue

Redding, CA 96001

Mailing envelope is to be clearly marked on the outside with the following notation:

“Bid on Schedule No. 5694; opening at

3:00 P.M. on Wednesday, May 27, 2026”

Bids may not be considered unless:

1. Your original Bid submittal and the stated number of copies are received.

2. Original Bid proposal form is completed and signed in ink.

3. Signature is legible – No initials.

4. Addendums are acknowledged (If any)

Purchasing Division

NOTICE INVITING BIDS

TO FURNISH

UNDERGROUND VAULT STRUCTURES, LIDS,

PADS, AND COVER ASSEMBLIES

TO THE CITY OF REDDING, CALIFORNIA

(Bid Schedule No. 5694)

GENERAL SPECIFICATIONS

1. PURPOSE

The purpose of these specifications is to establish requirements for precast concrete underground vault

structures, vault lids, aluminum quick-release lids, traffic-rated frame and cover assemblies, and

associated enclosure pads and covers for general use in the City of Redding Electric Utility's underground

distribution system. It is the intent of these specifications to obtain products of proven performance,

rugged, reliable, and capable of remaining in service for many years with minimal maintenance.

Only manufacturers with a minimum of five (5) years of demonstrated experience manufacturing

products of the type and size specified will be considered. Manufacturers shall have continuous market

presence in the United States with necessary infrastructure in place, including technical support and

ability to supply replacement components.

All products shall be manufactured with parts and materials commonly available in the United States

where practical. Products built to foreign or international standards will not be allowed unless the

manufacturer positively demonstrates, to the City's satisfaction, that the products also meet all applicable

ASTM, AASH.O, ANSI, and California standards in addition to the requirements of these specifications.

2. ORDERING AND PAYMENT

Orders will be placed at any time within the contract period utilizing the City's purchase order process.

Each purchase order will specify the delivery location (City warehouse or job site) and, for job site

deliveries, the site address and site contact. Any standby time beyond the first thirty (30) minutes shall be

billed per Item E-1. For warehouse deliveries, order confirmation shall be provided to the Electric Utility

Warehouse at (530) 224-4329 within two (2) business days of purchase order issuance. For job site

deliveries, confirmation shall be provided to the designated REU site contact identified on the purchase

order. The City of Redding issues payment upon receipt and acceptance of the complete order under each

purchase order; no partial payments will be made unless otherwise agreed in writing. Sales tax shall be

invoiced where applicable.

Should a situation arise requiring immediate delivery, the City reserves the right to purchase from any

available source if the successful bidder is unable to make timely delivery.

3. TERM OF CONTRACT

The materials to be furnished under this proposal shall be delivered at such time and in such quantities as

called for by the City of Redding and the initial contract period shall begin upon date award through June

30, 2027. If mutually agreeable, with all prices, terms and conditions remaining the same, this contract

may be extended annually for up to two (2) additional one-year periods through June 30, 2029.

4. PRICING

Prices shall be firm for the initial contract period through June 30, 2027.

Bidders may submit pricing for all groups or for individual groups only. A bid that omits pricing for one

or more groups will still be considered for the groups on which pricing is provided, provided all other

responsiveness criteria are met for those groups. Failure to provide a unit price for any item within a

group the Bidder has elected to bid will result in the bid being considered non-responsive for that group.

5. CONTRACT CANCELLATION

City of Redding reserves the right to cancel this contract with thirty (30) days advance written notice. All

orders in production at the time of cancellation will be paid for upon receipt and acceptance of the units.

6. DELIVERY

6.1 Warehouse Delivery. Materials ordered for warehouse delivery shall be shipped and delivered FOB

Redding, California, to the City of Redding Corporation Yard, Electric Utility Building No. 2, 20055

Viking Way, Redding, CA 96003-8229. Materials shall be loaded such that they may be unloaded with a

forklift from the side of the delivery vehicle. Delivery will only be accepted during normal warehouse

hours, Monday through Friday, 8:00 a.m. to 3:00 p.m., excluding weekends and City holidays. The

Bidder shall call the Electric Utility Warehouse at (530) 224-4329 at least 24 hours prior to delivery.

6.2 Job Site Delivery. Materials ordered for job site delivery shall be delivered FOB to the specified job

site address within the REU service territory. The purchase order will specify the site address, site

contact, and whether placement into a prepared excavation is required. The Bidder shall coordinate

delivery timing with the City site contact at least 48 hours in advance. When vault bodies are to be set

into excavations, the excavation will be prepared and ready prior to the Bidder's scheduled arrival.

Standby time charges (Item E-1) apply when excavation readiness or City direction is unavailable within

thirty (30) minutes of the scheduled arrival time.

6.3 General. All shipping costs including freight, delivery, fuel surcharges, and U.S. Customs fees if

applicable shall be borne by the Bidder. No additional freight or delivery charges will be permitted

beyond the unit price bid.

7. LIQUIDATED DAMAGES

In the event the Bidder is awarded the contract and fails to deliver the materials within the quoted lead

time, or any extended lead time agreed upon in writing, liquidated damages shall be assessed at the rate of

$100.00 per calendar day for each calendar day the complete order is received late. The total amount of

liquidated damages shall not exceed ten percent (10%) of the net cost of the order. The City will also

attempt to procure items from other sources if delivery is significantly delayed.

8. DELAYS AND EXTENSION OF TIME

If the Bidder is delayed in delivery by any act or neglect of the City, or by strikes, lockouts, fire, adverse

weather conditions not reasonably anticipated, acts of God, or unavoidable casualties, the Bidder shall,

within 48 hours of the start of the occurrence, provide written notice to the City of the cause of the delay

and an estimate of the time extension required. No claim for damages shall be made for delays arising

from the above causes; only an appropriate extension of time will be considered.

Failure by the Bidder to provide timely written notice will be considered grounds for refusal of a time

extension. No extension of time will be considered for delays at international border crossings due to

inspection procedures, nor for weather conditions normal to Northern California.

9. BID EVALUATION

The Estimated Quantity column on the Bid Proposal Spreadsheet is the multiplier used to determine the

lowest responsive bidder. The evaluated price of each item is the unit price multiplied by the estimated

quantity. The Bid Group Evaluated Subtotal is the sum of all evaluated line items within that group. The

Net delivered Evaluated Total is the sum all groups. In all cases, unit prices shall prevail in determining

evaluated totals.

The City reserves the right to make separate awards by group to different responsive bidders if doing so

results in a lower overall cost to the City or is otherwise in the City's best interest. A separate contract or

purchase order will be issued to each awarded vendor. Bidders shall not condition their pricing on

receiving an award of all groups.

10. GUARANTEE

The Bidder warrants that all materials furnished shall be free from defects in design, materials, and

workmanship, and shall perform under all conditions of service specified or reasonably implied. The

Bidder shall, upon written notice from the City, promptly repair or replace at no charge any materials that

prove defective within two (2) years from the date of delivery under normal and proper use.

11. QUALITY ASSURANCE

Only products that the City of Redding Electric Department recognizes as meeting or exceeding the listed

specifications will be accepted. Prior approval by the Electric Department is required for any substitutions

or deviations. The City reserves the right to inspect materials upon delivery and reject any item that does

not conform. Rejected items shall be removed and replaced at the Bidder's expense.

12. TRANSPORTATION AND HANDLING

Bidder shall transport all products by methods that prevent damage; deliver in undamaged condition and,

where possible, in manufacturer's original packaging. Bidder shall ensure adequate blocking, bracing, and

cushioning, particularly for precast concrete items. City personnel will inspect all deliveries upon receipt;

products found damaged will be rejected and replaced by the Bidder at no additional cost.

13. SAFETY DATA SHEETS

Safety Data Sheets (SDS) shall accompany each order, and four (4) copies shall be supplied at the time of

delivery, if applicable. Under no circumstances will a potentially hazardous material be brought onto a

City project site until adequate SDS information has been received. The handling and transportation of

any hazardous materials must comply with all applicable federal, state, and local regulations.

14. USAGE REPORT

The Bidder shall provide a summary of items and quantities purchased under this contract at any time

upon request by the City of Redding.

15. AWARD OF CONTRACT

The award of this contract, if made, will be based on availability of budgeted funds and will be made to

the responsible bidder(s) with the lowest responsive price. Awards may be made on a group-by-group

basis to different vendors where that approach yields a lower overall cost to the City or is otherwise in the

City's best interest. A separate contract or purchase order will be issued to each awarded vendor.

The City reserves the right to reject any or all bids and to waive minor irregularities as may be in the

City's best interest. Award of one or more groups to a bidder does not obligate the City to award

remaining groups to that bidder.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 332999All Other Miscellaneous Fabricated Metal Product Manufacturing

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