Project Information

Bid Title

TREE TRIMMING

Issuing Agency

City of University City

Location

Missouri

Published Date

Oct 17, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

PRF 26-10-0018

Original Source

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Bid Documents

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Project Description

Bid Number:	PRF 26-10-0018
Bid Title:	TREE TRIMMING
Category:	Tree Pruning and Planting
Status:	Open

Description: 1.Prune trees for the safety of people, homes, and personal property. 2. Manage risk as outlined in ANSI300 part 9. 3. Prune trees to maintain good structure. 4. Improve branch and trunk architecture; promote or subordinate certain leaders, stems, or branches; promote desirable branch spacing; and/or restore plants following damage. 5. Prune trees to maintain specified clearance requirements. a. Ensure safe and reliable utility services; minimize current interference with traffic or light penetration; ensure lines-of-sight or desired views; provide access to sites, buildings, or other structures; and/or comply with regulations; 14 feet away from homes or buildings, 20 feet above streets and sidewalks, 10 feet from all streetlights and traffic signs/lights. Publication Date/Time: 10/17/2025 5:00 PM Closing Date/Time: 11/24/2025 1:59 PM Submittal Information: See project manual Bid Opening Information: See project manual Pre-bid Meeting: none Contact Person: Jacob Kaiser Forestry Supervisor 314-704-9173 jkaiser@ucitymo.org Plan & Spec Available: see attached Qualifications: See project manual Special Requirements: See project manual Related Documents: Tree Trimming PRF26-10-0018

Attachment Preview

PROJECT MANUAL

FOR

Project No. PRF 26-10-0018

Tree Trimming

In

University City, Missouri

October 2025

City of University City

CITY OF UNIVERSITY CITY, MISSOURI

Tree Trimming Project

TABLE OF CONTENTS

1.1 INVITATION FOR BIDS

1.2 INSTRUCTIONS TO BIDDERS

1.2a SCOPE OF WORK

1.3 PROPOSAL

1.3a BID BOND

1.3b NON-COLLUSION AFFIDAVIT

1.3c SUBCONTRACTOR UTILIZATION FORM

1.3d EQUAL OPPORTUNITY EMPLOYMENT COMPLIANCE

1.3e CONTRACTOR QUALIFICATION WORKSHEET

1.3f OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION TRAINING

1.3g AFFIDAVIT OF WORK AUTHORIZATION

1.4 NOTICE OF AWARD

1.5 CONTRACT PERFORMANCE BOND

1.5a CONTRACT PAYMENT BOND

1.6 CONTRACT

1.7 NOTICE TO PROCEED

2.0 CONDITIONS OF THE CONTRACT

3.0 JOB SPECIAL PROVISIONS

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TABLE OF CONTENTS

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CITY OF UNIVERSITY CITY, MISSOURI

INVITATION FOR BIDS

Tree Trimming Project

Sealed bids for Project No. PRF26-10-0018 "Tree Trimming” will be received by the City of

University City in the Finance Department, 1st Floor, 6801 Delmar Blvd., University City, MO

63130, until 2:00 P.M. CDT on November 24th. The bids will then be opened in the presence

of a City official, and the contract will be awarded to the lowest responsible bidder, subject to

confirmation by the City Council. A 5% security in the form of cash, a cashier's or certified

check or an acceptable bid bond must accompany each bid.

Bid packages are available through the City website at www.ucitymo.org. The Scope of Work

consists of the trimming of trees as described in detail in the bid package. The bids shall include

an overall price for the above activities for the lot of trees and a general price per tree. Work is

anticipated to begin in January 2026.

The Contractor agrees not to discriminate on the grounds or because of race, creed, color,

natural origin or ancestry and religion or lack thereof, against any employee or applicant for

employment with said contractor. The contractor agrees to include a similar provision to the

above in all sub-contracts let or awarded under this contract.

Special Needs: If you have a special need addressed by the Americans with Disabilities Act,

please notify the Department of Parks, Recreation and Forestry at 314-505-8560 or the Missouri

Relay System, TDD 1-800-735-2966, at least five working days prior to the bid opening.

The City of University City hereby notifies all bidders that it will affirmatively insure that in any

contract entered into pursuant to this advertisement, disadvantaged business enterprises (DBE)

will be afforded full opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, or national origin in consideration for an

award.

The City of University City reserves the right to accept or reject any bid and to waive any

irregularities in the best interest of the City.

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SECTION 1.1

INVITATION FOR BIDS

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CITY OF UNIVERSITY CITY, MISSOURI

Tree Trimming Project

INSTRUCTIONS TO BIDDERS

ARTICLE 1

DEFINITIONS

1.1 Bidding Documents include the Invitation to Bid, Instructions to Bidders, the Bid form and

the proposed Contract Documents including any Addenda issued prior to receipt of bids. The

Contract Documents proposed for the Work consists of the City-Contractor Agreement, State Wage

Determination, Non-Collusion Affidavit, Performance Payment Bond, the Specifications, the

Construction Schedule, all Addenda, and all Modifications.

1.2 All definitions set forth in the General Conditions of City-Contractor Agreement or in other

Contract Documents are applicable to the Bidding Documents.

1.3 Addenda are written, or graphic instruments issued prior to the execution of the City-Contractor

Agreement that modify or interpret the Bidding Documents by additions, deletions, clarifications or

corrections.

1.4 A Bid is a complete and properly signed proposal to do the Work or a designated portion thereof

for the sums stipulated therein, submitted in accordance with the Bidding Documents.

1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work

described in the Bidding Documents as the base to which work may be added or from which work may

be deleted for sums stated in Alternate Bids.

1.6 An Alternate Bid is an amount stated in the Bid to be considered in place of the Base Bid if the

corresponding change in the Work, as described in the Bidding Documents, is accepted.

1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials or

services as described in the Bidding Documents or in the proposed Contract Documents.

1.8 A Bidder is a person or entity who submits a Bid.

1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials or labor for a

portion of the Work.

ARTICLE 2

BIDDER'S REPRESENTATIONS

2.1 Each Bidder by making a Bid represents and warrants that:

2.1.1 They have read and understand the Bidding Documents and his Bid is made in accordance

therewith.

2.1.2 They have visited the site(s), have familiarized themselves with the local conditions under

which the Work is to be performed and have correlated their observations with the requirements of

the proposed Contract Documents.

2.1.3 The Bid is based upon the materials, products, systems and equipment required by the

Bidding Documents.

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SECTION 1.2

INSTRUCTIONS TO BIDDERS

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CITY OF UNIVERSITY CITY, MISSOURI

Tree Trimming Project

3.1 COPIES

ARTICLE 3

BIDDING DOCUMENTS

3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office

designated in the Invitation to Bid in the number and for the deposit sum, if any, stated therein.

3.1.2 Each Bidder shall use a complete set of Bidding Documents in preparing his Bid.

3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

3.2.1 Bidders shall promptly notify the City of any ambiguity, inconsistency or error which they

may discover upon examination of the Bidding Documents or of the site and local conditions.

3.2.2 Bidders may request clarification or interpretation of the Bidding Documents by making a

written request which shall reach the City at least five (5) working days prior to the date for receipt

of Bids.

3.2.3 Any interpretation, correction or change of the Bidding Documents will be made by

Addendum. Interpretations, corrections or changes of the Bidding Documents made in any other

manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and

changes.

3.2.4 If the City determines that clarification of the terms and conditions of the Bidding Documents

is necessary, an Addendum will be made available to all Bidders setting forth such clarification.

3.3 SUBSTITUTIONS

3.3.1 The materials, products, systems and equipment described in the Bidding Documents

establish a minimum standard of required function, dimension, appearance and quality which must

be met by any proposed substitution.

3.2 No substitution of the Work described in the Bidding Documents will be considered prior to

receipt of Bids unless written request for approval has been received by the City at least five (5)

working days prior to the date for receipt of Bids. Each such request shall include the name of the

Work for which substitution will be made and a complete description of the proposed substitute

including side-by-side comparisons, costs, performance and test data and any other information

necessary for an evaluation. A statement setting forth any changes in other materials, products,

systems or equipment or other Work that incorporation of the substitute would require shall be

included in each such request. The City, in its sole discretion, may approve or disapprove the

proposed substitute.

3.3.3 If the City approves any proposed substitution prior to receipt of Bids, such approval will be

set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

3.3.4 No substitutions will be considered after the Contract is awarded unless specifically provided

in the Contract Documents.

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SECTION 1.2

INSTRUCTIONS TO BIDDERS

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Commodity Codes

• NAICS 561730Landscaping Services

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