Project Information

Bid Title

2026-2027 Concessions Operations Request for Proposals

Issuing Agency

City of Auburn

Location

Alabama

Published Date

Jun 9, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project Name	Contact Information	Bid Documents	Closing Date
2026-2027 Concessions Operations Request for Proposals	Houston Manning 334-501-2942	RFP Concessions Operations 2026-2027	6/26/2026

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City of Auburn, AL Parks and Recreation

Request for Proposals – Concession Food Services

The City of Auburn, AL Parks and Recreation department is seeking statements of

interest, qualifications, and performance data from interested food service providers,

concessionaires, and other firms or organizations that can provide concession

services to multiple locations at several park campuses where recreation league

games and tournaments are played.

The concessions stands at these parks are utilized by the recreation department,

several parent-run sports organizations (Auburn Baseball/Softball Association

(ABSA), Auburn Youth Football Association (AYFA), Auburn Soccer Association (ASA)),

and for-profit tournament organizations. The City of Auburn oversees league games,

practices, and tournaments at the Auburn Softball Complex throughout the year.

ABSA oversees league games, practices, and tournaments during the spring and

summer baseball and softball season. AYFA operates league games, practices, and

tournaments during the fall football season. ASA operates league games, practices,

and tournaments during the fall and spring soccer season. The successful proposer

will be required to execute a contract with the City of Auburn, ABSA, AYFA, and ASA.

All the concessions’ locations operate on a seasonal basis throughout the year. The

Request for Proposal will include specific information about each location and the

typical season and schedule.

The overall purpose of this solicitation for proposals from contractors is to provide

quality concession services to the public and guests in our facilities.

Scope of Services:

The Contractor will staff, manage, and operate the concession operations noted. The

hours of operation should match the hours that facilities are open for operation noted

below. It is the responsibility of the contractor to provide all manual labor, insurance,

and materials to operate the food service operations in an efficient and friendly

manner. The Auburn Parks and Recreation department will retain control of any

exterior vending machines.

Auburn Softball Complex:

The Auburn Softball Complex is located at 2560 South College St. and operates one

(1) concession location. This location is open mid-February through mid-December.

The hours of operations will be in coordination with the game schedules provided by

the League Sports Coordinators/Player Agents or by the Complex Manager. The

concessions do not have to operate when the complex is not open for league or

tournament practice or play. The concession stand is approximately 450 square feet

with two serving windows. The equipment is all electric and includes one two-burner

flat top grill, two basket deep fryers, an overhead warmer, pretzel warmer, warming

station, commercial toaster oven, ice machine, commercial double refrigerator,

Frigidaire refrigerator/freezer, five stainless-steel tables, two three-tier commercial

sinks, hand washing sink, two Coke coolers (owned by Coke), and a Coke drink

dispenser (owned by Coke). There is no natural gas in the facility.

Duck Samford Park:

Duck Samford Park includes Bo Cavin Baseball Fields 4 – 7, and Duck Samford Baseball

Fields 8 – 10. Two (2) concessions are located at this park: 335 Airport Rd. The hours of

operations will be in coordination with the game schedules provided by the League

Sports Coordinators/Player Agents or by the Complex Manager. The concessions do

not have to operate when the complex is not open for league or tournament practice

or play. The concession stand at Fields 4-7 is approximately 300 square feet with two

serving windows. The equipment is all electric and includes three sinks, counter

space, popcorn machine, ice maker, stand up cooler, two Coke coolers (owned by

Coke), and a Coke drink dispenser (owned by Coke). There is no natural gas in the

facility. The concession stand at Fields 8-10 is approximately 300 square feet with

two serving windows. The equipment is all electric and includes two popcorn

machines, one ice machine, one cooler, two Coke coolers (owned by Coke), and a

Coke drink dispenser (owned by Coke). There is no natural gas in the facility. Duck 1-

3 is under construction and will be completed late summer/early Fall 2026.

Felton Little Park:

Felton Little Park is located at 341 East Glenn Ave. and operates one (1) concession

location. The hours of operations will be in coordination with the game schedules

provided by the League Sports Coordinators/Player Agents or by the Complex

Manager. The concessions do not have to operate when the complex is not open for

league or tournament practice or play. The concession stand is approximately 350

square feet with one serving window. The equipment is all electric and includes one

pretzel warmer, one popcorn machine, an ice machine, nacho cheese machine, one

two-burner gas grille, one four-basket deep fryer, three Coke coolers (owned by

Coke), and a Coke drink dispenser (owned by Coke). There is natural gas in the facility.

Lake Wilmore Park:

Lake Wilmore Park is located at 2000 Grove Hill Rd. and operates one (1) concession

location. The hours of operations will be in coordination with the game schedules

provided by the League Sports Coordinators/Player Agents or by the Complex

Manager.

Shug Jordan Soccer Fields:

The Shug Jordan Soccer Fields are located at 950 Pride Ave and operates one (1)

concession location. The hours of operations will be in coordination with the game

schedules provided by the League Sports Coordinators/Player Agents or by the

Complex Manager. The concessions do not have to operate when the complex is not

open for league or tournament practice or play. The concession stand is

approximately 400 square feet with one serving window. The equipment is all electric

and includes one ice machine, two-tier commercial sinks, hand washing sink, one

small stainless-steel table, and three Coke coolers (owned by Coke). There is no

natural gas in the facility.

Wire Road Soccer Complex:

The Wire Road Soccer Complex is located at 2340 Wire Rd. and operates one (1)

concession location. The hours of operations will be in coordination with the game

schedules provided by the League Sports Coordinators/Player Agents or by the

Complex Manager. The concessions do not have to operate when the complex is not

open for league or tournament practice or play. The concession stand is

approximately 800 square feet with three serving windows. The equipment is all

electric and includes one two-basket deep fryer, two hotdog rollers, two pretzel

warmers, two pizza warmers, one ice machine, one four-burner flat top grille, a

double door commercial refrigerator, three-tier commercial sink, hand washing sink,

and one Coke drink dispenser (owned by Coke). There is no natural gas in the facility.

General Conditions:

Equipment:

The equipment provided at each location (Attached Schedule A) is the property of

the City of Auburn, AL. It is the responsibility of the contractor to maintain the

equipment and rental spaces in clean and operational condition. General

maintenance and care of the concession area required by normal usage will be

provided by the vendor and will include but is not limited to cleanup of the

concession stand floor, walls, counters, equipment, and the general area of the stand.

The vendor shall be responsible for repairs of any damage caused by operation of the

concessions or that are caused by misuse or negligence of the vendor’s employees.

There will be an initial walkthrough of the concessions with both parties signing off

on conditions and a follow-up at the conclusion of the season. All food products must

be removed from the concession stands at the end of the season and locations and

equipment must be deep cleaned. Any additional equipment or replacement

equipment needed during the year will be provided by the vendor.

The vendor must provide its own cash management system and equipment. The

vendor must also allow credit and debit card transactions as form of customer

payment.

A food truck or trailer may be used to meet the requirements of the proposal with the

truck or trailer being approved for placement by the City of Auburn.

The utilities for the concession stands will be paid by the City of Auburn.

Maintenance:

The City of Auburn will be responsible for all exterior and structural systems

maintenance for each concession’s location. The vendor will be responsible for

maintaining and cleaning all concession and patron eating areas to the satisfaction of

the Parks and Recreation department staff daily.

Menus and Signage:

Vendors submitting proposals will provide the city with sample menus, including

pricing, for each location. The Parks and Recreation department staff will have final

approval of all menu items and pricing; the vendor will also provide a mark-up list for

all items.

The Parks and Recreation department retains the right to approve all signage and sign

location prior to installation. The Parks and Recreation department reserves the right

to review and make reasonable changes to the menus and pricing for each location.

The vendor must clearly display its company name and logo at each location to

distinguish itself from the Parks and Recreation department.

The vendor must clearly display all food prices. Signage should be professionally done

and in good taste. Handwritten notes for menu items or pricing will not be considered

acceptable.

Glass containers and gum will be prohibited at ALL locations. Sunflower seeds and

unshelled peanuts will be prohibited at all locations that have turf fields (Lake

Wilmore Park and Wire Road Soccer Complex.)

Days/Minimum Hours of Operation:

The hours of operations will be in coordination with the game schedules provided by

the League Sports Coordinators/Player Agents or by the Complex Manager.

Games covered by the proposal: the proposer may submit proposals based on game

play count. The following scenarios should be used for proposals: Gamedays with 1-3

games played; gamedays with three or more games played; and a proposal for all

gamedays.

Professional and Legal Requirements:

The vendor will be expected to conduct their business with a high degree of

professionalism and in character appropriate to serve facility clientele. Most

importantly, any outsourcing vendor is required to maintain similar philosophies to

the Parks and Recreation department’s mission, vision, and guiding principles, along

with the understanding that the food service operation must function first and

foremost for the facility patrons.

The Parks and Recreation department expects vendor staff to be in uniform and to

wear a nametag. Vendor’s staff should appear clean, neat, orderly, and otherwise

appropriate for the services being provided.

Regular cleaning of the food service areas and the patron eating areas is to be done

by the vendor. This would include, but is not limited to, daily cleaning after closing,

and periodic cleaning during periods of high use. Parks and Recreation department

staff will conduct periodic inspections to ensure each food service space meets

sanitation and health department standards.

It will be the responsibility of the vendor to meet all Lee County, AL Health

Department requirements for the operation of the concession stands and any

licenses or inspection results should be clearly posted.

It will be the responsibility of the vendor to meet all tax and license requirements

including obtaining and maintaining a valid City of Auburn business license.

It will be the responsibility of the vendor to provide documentation to Parks and

Recreation department staff that all Managers and Supervisors have a current

ServSafe certification.

Federal, state, and local laws, rules, regulations, and requirements are required to be

met regarding sanitation, business licensing, safety, employment, and any other legal

requirement necessary for the vendor to provide concession services to the Parks

and Recreation department as provided in the RFP. Vendors are responsible for

obtaining and maintaining all necessary licenses and permits, at its sole cost and

expense, during the terms of its services with the Parks and Recreation department.

The vendor cannot assign the contract without written permission of the City, the

ABSA Board, the AYFA Board, and the ASA Board that the agreement would be

interpreted according to the laws of the State of Alabama, and that any legal action

arising out of the agreement would be filed in the Circuit Court of Lee County,

Alabama located in Opelika, Alabama or the Federal District Court for the Middle

District of Alabama – Eastern Division, located in Opelika, Alabama.

The contract would include a hold harmless/indemnification clause in the agreement

that survives the payment of any losses by the vendor’s insurance carrier.

Insurance Requirements:

The vendor would be required to provide general liability insurance in the amount

of $1 million per occurrence, $1 million personal and advertising injury, $1 million

general aggregate, and $1 million products/completed operations aggregate. The

vendor would be responsible for the payment of any deductibles or self-insured

retentions. The vendor’s insurance would be primary. If the vendor uses sub-

contractors, they will need to carry coverage with the same limits and provide us

with certificates of insurance. The certificates would also have to show waivers of

subrogation in favor of the vendors, the city, the ABSA Board, the AYFA Board, and

the ASA Board. If the vendor has autos they use in the business, they would be

required to carry auto liability insurance with limits of at least $1 million combined

single limit.

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