Project Information

Bid Title

Roeland Park Aquatic Center - Concessions Operations

Issuing Agency

City of Roeland Park

Location

Kansas

Published Date

Mar 15, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Roeland Park Aquatic Center - Concessions Operations
Category:	Construction - Parks
Status:	Open
Bid Recipient:	City Hall

Description: The City of Roeland Park is soliciting proposals from qualified individuals or businesses to operate concession services at the Roeland Park Aquatic Center during the 2026 pool season. Publication Date/Time: 3/15/2026 4:05 AM Closing Date/Time: Open Until Contracted Bid Opening Information: no public opening Pre-bid Meeting: By appointment only Contact Person: Nathan Brungardt nbrungardt@roelandpark.org 913-742-7006 Qualifications: See proposal doc Special Requirements: See proposal doc Related Documents: CITY OF ROELAND PARK

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CITY OF ROELAND PARK, KANSAS

REQUEST FOR PROPOSALS

The City of Roeland Park seeks proposals to run

concession operations for the Roeland Park Aquatic

Center for the 2026 Pool Season.

Concessions Operations

Sealed Proposals Must Be Received No Later Than:

April 8, 2026

3:00 p.m.

Please mark on the outside envelope "Concessions Operations" and submit to:

City Clerk

City of Roeland Park

“Concessions Operations”

4600 W 51st St # 200

Roeland Park, KS 66205

I. Purpose.

The City of Roeland Park is soliciting proposals from qualified individuals or firms to operate

concession services at the Roeland Park Aquatic Center for the 2026 pool season. The City seeks a

vendor that can provide quality food and beverage offerings, maintain high standards of

cleanliness and customer service, and operate in a professional and financially responsible

manner.

II. Estimated Time Table For Selection / Implementation.

March 10, 2026 Notice to Proposers published

By appointment with Nathan Brungardt Pre-Proposal Walk Through Date

April 8th, 2026 at 3:00 PM Proposals due at City Clerk’s office and closed evaluation

On or around April 20 2026 City Council Awards Contract

On or About April 20th, 2026 Issues Notice of Award to Proposer

III. Concession Scope of Work:

The Contractor shall provide high-quality food and beverage service to patrons of the Roeland Park

Aquatic Center. The Contractor shall operate during published facility hours and designated events,

maintain professional service standards, and ensure the concession area and adjacent spaces remain

clean and sanitary at all times. The following requirements and expectations shall govern operations:

1. Equipment Maintenance

The Contractor shall maintain all concession equipment in good working order, including

routine cleaning, preventative maintenance, and necessary repairs. The Contractor shall

promptly notify the City of any equipment failure affecting operations.

2. Equipment Use and Installation

The Contractor shall use existing concession equipment provided by the City. The Contractor

may supply additional equipment as needed to support operations. Any permanently affixed

equipment must receive prior written approval from the Parks and Recreation Superintendent

and shall become the property of the City upon installation unless otherwise agreed in

writing.

3. Staffing and Supervision

The Contractor shall employ properly trained staff in food handling and customer service. At

least one responsible manager or supervisor trained in food safety shall be present during all

hours of operation. The Contractor is solely responsible for staffing, payroll, training, and

compliance with all employment laws.

4. Cleanliness and Sanitation

The Contractor shall maintain the concession interior, service counters, and immediately

adjacent dining and seating areas (including tables, ground surfaces, and trash receptacles) in

a clean and sanitary condition at all times. Trash generated by concession operations shall be

removed daily and disposed of in coordination with City procedures.

5. Pricing

The Contractor shall offer concession items at reasonable and competitive prices appropriate

for a municipal aquatic facility. Proposed menu items and pricing shall be submitted with the

proposal and are subject to City approval. Mid-season price adjustments require prior written

approval from the City.

6. Customer Service Standards

The Contractor shall provide courteous, prompt, and professional customer service. Staff shall

conduct themselves in a manner consistent with a family-oriented public facility environment.

7. Regulatory Compliance

The Contractor shall obtain and maintain all required permits and licenses and shall comply

with all applicable federal, state, and local regulations. The Contractor shall successfully pass

all required inspections by Johnson County Environmental Health and any applicable state

agencies.

8. Operating Schedule

The Contractor shall operate the concession stand during all published Roeland Park Aquatic

Center public operating hours for the 2026 pool season unless otherwise approved in writing

by the Parks and Recreation Superintendent.

a. Regular Operations:

The Concession Stand shall be open during scheduled “Open Swim” hours

b. Special Events:

The City may schedule events throughout the season. The Contractor will

receive a minimum of seven (7) days’ notice for events not identified at the

time of contract execution and shall make reasonable efforts to operate during

such events.

The sale or distribution of alcoholic beverages or other controlled substances is prohibited

unless specifically authorized in writing by the City

Regular Operations

Location: Roeland Park Aquatic Center

4843 Rosewood Drive

Roeland Park, KS 66205

A contract between Contractor and City detailing Scope of Work, expectations of service,

separation procedures, and other legal topics is to be reviewed and signed by Contractor and

City.

IV. Proposal Requirements.

Proposers should inspect the location prior to submission of a proposal (Walk Through

By appointment. Schedule with Nathan Brungardt). Proposals must be submitted on the attached

Proposal Form and must be enclosed in a sealed envelope marked “Concessions Operations”. Proposals

received will remain subject to acceptance for sixty (60) days after the Proposal date.

The City reserves the right to select a company/organization/individual in the Proposal based upon

Proposal dollar amount, experience, items offered for sale, price of items for sale and references. The

successful proposer must obtain an occupational license from the City Clerk’s office, and provide a copy

of their state sales tax license before an agreement is signed. The successful proposer must also obtain

(and provide a copy to the City) permit for Johnson County Environmental Health and a State Health

Certificate from Kansas per County and State statutes.

V. Insurance and Bond Requirements.

The successful proposer shall provide a certificate of insurance that names the City of Roeland

Park as an additional insured to the City Clerk’s Office. The General Liability and Workers’

Compensation limits shall be $1,000,000 for each occurrence and $2,000,000 for general

aggregate. In addition, the insurer shall agree to give a minimum of thirty (30) days’ notice

prior to their decision to cancel coverage.

VI. Submission Deadline.

Interested contractors shall submit one (1) sealed copy of their Proposal Form to: City Clerk,

City of Roeland Park, 4600 W 51st St, #200, Roeland Park, KS 66205. All proposals must be

marked on the outside of the envelope: “Concessions Operations”. Proposals must be

received no later than 3:00 p.m., April 8, 2026.

VII. Compensation to the City

The selected vendor shall pay the City a seasonal concession license fee. The minimum

acceptable proposal is $1,500 for the 2026 season. Proposers may offer a higher amount. The

agreed-upon seasonal fee shall be payable in installments as defined in the final contract.

The City reserves the right to request gross sales reporting during the season for audit or

performance review purposes.

VIII. Timely Delivery.

It is the responsibility of contractor to ensure that their proposal arrives at the City Clerk’s

office on time. Late or non-delivery due to mail or express delivery company failure are

insufficient reasons to consider late proposals. Proposals received after 3:00 p.m. on April 8, 2026 will

not be considered.

IX. Uniformity.

For ease, uniformity and fairness in the evaluation of proposals, it is required that each

proposal conforms in all respects outlined in this document.

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