Project Information

Bid Title

Intended Single Source Purchase of Maintenance, Purchasing and Support Services of Solacom suite of products and services

Issuing Agency

Alachua County

Location

Florida

Published Date

May 5, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Intended Single Source Purchase of Maintenance, Purchasing and Support Services of Solacom suite of products and services

Addenda: 0

Release Date: 5/5/2026

Due Date: 5/20/2026

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Intended Single Source Purchase of Maintenance, Purchasing and Support Services of Solacom suite of products and services

Single-Sole Source

Fire Rescue

20429 , 20889 , 25778

Project ID: SS- ITA 26-604-PM

Release Date: Tuesday, May 5, 2026

· Due Date: Wednesday, May 20, 2026 5:00pm

Posted Tuesday, May 5, 2026 3:20pm

All dates & times in Eastern Time

Draft Response No Bid14 days, 19 hours, 11 minutes

Post Information

Posted At:Tue, May 5, 2026 3:20 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

This is a Notice for a Single Source Source designation for Alachua County Board of County Commissioners.

Commodity or Service Required:

The Guardian emergency 911 telephone system, Guardian Messenger (text-to/from-911), Managed Services, Cybersecurity services, the Guardian Map system, and any additional Guardian system components, modules, upgrades, or enhancements.

Justification for Single Source Acquisition:

All Guardian products operate as an integrated suite, any additions or modifications must be procured and supported through AK Associates to ensure full compatibility, system integrity, and continuity of operations within the Communications Center.

The Solacom emergency telephone system was originally acquired under RFP 18-802 through AK Associates in partnership with the manufacturer. The Guardian Map system is the only known mapping solution fully compatible with and capable of being embedded within the existing Guardian Call Handling system, as both are produced by the same manufacturer (Allerium, formerly Solacom/Comtech).

Previous attempts to implement third-party solutions were unsuccessful due to system incompatibility and operational challenges. Per the existing support agreement, all Guardian system components, upgrades, and services must be procured through AK Associates, the sole authorized provider for purchasing and direct support with the manufacturer.

Recommended Procurement Approach:

For the reason stated above, Alachua County Procurement Division intends to utilize the Single Source Procurement method to contract with Kraus Associates dba AK ASSOCIATES for supplying the above.

Timeline

OpenGov Project Release Date:

May 5, 2026

OpenGov Submission Deadline:

May 20, 2026, 5:00pm

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561210Facilities Support Services

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