Project Information

Bid Title

PUR 26-037 DIRECTOR OF HUMAN RESOURCES AND ASSISTANT DIRECTOR OF HUMAN RESROUCES RECRUITMENT FIRM

Issuing Agency

City of Stockton

Location

California

Published Date

Jun 20, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

PUR 26-037

Original Source

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Bid Documents

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Project Description

General Information
Due Date:	June 29, 2026
Opening Time:	4:00 PM (PST)
Published Date:	June 19, 2026
Last Updated:	June 19, 2026
Bid Orientation:	Informal Request for Proposals
Solicitation Number:	PUR 26-037
Description:	Director of Human Resources and Assistant Director of Human Resources Recruitment Firm
Notice of Intent to Award:	To Be Determined
Award Date:	To Be Determined
Solicitation Stage:	Accepting Proposals

Procurement Contact
Name:	Role:	Phone Number:	Email:
Timothy Caluya	Procurement Specialist	(209) 937-8357	stocktonbids@stocktonca.gov

Specifications
Document:	Informal Request for Proposals

Bid Abstract
Document:	There is currently no Bid Abstract

Contract Documents
Document:	There is currently no Contract Number

Last Update :

Attachment Preview

ADMINISTRATIVE SERVICES DEPARTMENT

501 W. Weber Ave, Building 2, 5th Floor, Stockton, CA 95203

209-937-8357

www.stocktonca.gov

INFORMAL REQUEST FOR PROPOSAL (IRFP) FOR DIRECTOR OF

HUMAN RESOURCES AND ASSISTANT DIRECTOR OF HUMAN

RESOURCES RECRUITMENT FIRM

IRFP CLOSES 4:00 PM, Monday, June 29, 2026

Date of Release:

Deadline:

Contacts:

Friday, June 19, 2026

Monday, June 29, 2026

Timothy Caluya, Procurement Division

stocktonbids@stocktonca.gov

(209) 937-8357

INFORMAL REQUEST FOR PROPOSAL (IRFP)

City of Stockton is seeking, via an informal request process, proposals for Recruiting Firms

to assist the Human Resources department (HR) and City staff to recruit and hire for the

Director of Human Resources (1) and Assistant Director of Human Resources (1) vacancies.

Proposals will be reviewed, and specifications may be amended to meet City goals.

INTRODUCTION

The Human Resources Department is structured into seven specialized divisions, each playing

a vital role in ensuring equity, compliance, and operational excellence across City departments.

The department currently has two (2) vacancies for the following positions:

- Director of Human Resources (1)

- Assistant Director of Human Resources (1)

The selected Proponent will work jointly with the HR department, who will select the most

qualified candidate for each position.

IRFP DEADLINE

Proposals must be received no later than 4:00PM PST on Monday, June 29, 2026. Proposals

received after this date will not be considered for review. The proposal must be signed by a

person legally authorized to bind the Proponent to a contract should the proposal be qualified

and certified for contract and execution of work. All proposals must be submitted in PDF form

to stocktonbids@stocktonca.gov.

PURPOSE OF IRFP

The purpose of this IRFP is to select a consultant to recruit and hire one (1) qualified Director

of Human Resources and one (1) qualified Assistant Director of Human Resources. The City

will obtain proposals from qualified entities that will provide the City with recruiting services to

fill the two (2) vacancies in the HR department.

SCOPE OF SERVICES

The selected proponent shall conduct a national search to identify highly qualified candidates

for the positions and present a final candidate pool to the HR department for consideration.

This service shall be completed within 60 days but no more than 90 days of contract execution.

The City, in its sole discretion, may waive these deadlines.

The following is a list of requirements and deliverables:

1. Meet with the Hiring Manager to develop a candidate profile for each vacancy.

2. Develop a recruitment brochure and advertisement for a national search.

3. Conduct recruitment through advertisements, publications, social media, professional

associations, and other available means.

4. Conduct initial screening and recommendation of candidates.

5. Develop informational packets on all recommended candidates, including at a minimum;

a candidate summary, detailed resume, and comprehensive references.

6. Conduct reference, and education checks on candidates.

7. Coordinate interview panels and support final candidate interviews.

8. Initial interviews will be conducted in person unless the City requests otherwise.

9. Assist with negotiation of conditions of employment and notify rejected applicants of the

outcome.

PROPOSAL CONTENT

Proposal Guidelines, Content and Format: The City of Stockton uses a qualifications-based

selection process in obtaining these services. Proponents will be evaluated based on their

demonstrated ability to meet the requirements and deliverables identified in this solicitation.

In order for the City to properly evaluate the Proponents’ qualifications to perform this work,

the proposals shall include, as a minimum, the following information:

A. Evidence of the Proponent’s ability to be responsive to this project regarding

timeliness and expertise, including availability of staff proposed to be assigned.

B. Such additional information that the Proponent may feel would be pertinent to

assist the City of Stockton in making its final decision.

Please email your proposal to stocktonbids@stocktonca.gov with the subject

of email titled “Informal RFP for Director of Human Resources and

Assistant Director of Human Resources Recruitment Firm”

C. Proposals must be received at this email address no later than 4:00PM PST on

Monday, June 29, 2026. Proposals received after this date will not be

considered for review. The proposal must be signed by a person legally

authorized to bind the Proponent to a contract should the Proposal be qualified

and certified for contract and execution of work.

The IRFP must include the following:

1. Cover Letter: Submit a letter on your company letterhead addressing the proposal and

format. The letter should be signed by an officer of the firm authorized to bind the firm

to all comments made in the proposal, and shall include the name, address, phone

number and e-mail address of the person(s) to contact who will be authorized to

represent your firm.

2. Work Plan/Timeline: Provide a work plan that incorporates the scope of services

outlined above. The work plan should generally identify the expected duration of

each task and reflect associated personnel and other resources required for all

tasks to be performed. This should include a schedule for all deliverables. On-site

and off-site time should be separately stated. There should be a clear explanation

of consultant’s and City responsibilities.

3. Project Fees and Fee Schedule: Provide a comprehensive budget and fee schedule.

This fee schedule should include costs for all services required in this IRFP.

4. Insurance & Contract Requirements: Provide a statement that you have reviewed and

agree to the insurance requirements specified in Exhibit B and the terms and

conditions specified in Exhibit C. Provide a sample completed Insurance Certificate

according to terms as identified in Exhibit B to show you are able to provide

insurance if awarded this contract. Final insurance certificates must be provided

before contract can be approved.

INDEMNITY AND HOLD HARMLESS

To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify

City of Stockton and its officers, officials, employees and volunteers from and against any

and all liability, loss, damage, expense, costs (including without limitation costs and fees of

litigation) of every nature arising out of or in connection with Contractor’s performance of work

hereunder or its failure to comply with any of its obligations contained in this agreement,

except such loss or damage which was caused by the sole negligence or willful misconduct

of the City of Stockton. This obligation is independent of, and shall not in any way be limited

by, the minimum insurance obligations contained in this agreement. These obligations shall

survive the completion or termination of this agreement.

SELECTION AND AWARD

Award will be made based on the most advantageous proposals to the City with the proper

credentials and best experience/professional standards. The City reserves the right to select

the successful proponent and negotiate terms of a contract with the proponent whose

proposal is most responsive to the needs of the City. Further, the City reserves the right to

reject any and all proposals, or alternate proposals, or waive any informality in the proposal

as is in the City’s best interest. Staff will determine how well the IRFP meets the needs of the

City in terms of suitability of services, experience, and cost will not be the primary factor.

Proposals are subject to final negotiation. If no proposals are accepted, the City reserves the

right to cancel this IRFP and release a new IRFP or work directly with the City’s recruitment

firm of choice.

TERM

The City and Proponent will sign an agreement for one (1) year for the services noted in this

IRFP. There is no guarantee of services for the entire one (1) year term.

QUESTIONS AND ADDENDA

All questions regarding this solicitation must be submitted by email to Timothy Caluya at

stocktonbids@stocktonca.gov. A formal question-and-answer period will not be conducted,

and questions and responses will not be published or posted. The City will respond

individually by email to each question received.

In the event that it becomes necessary to revise any part of this IRFP, an addendum will be

issued via email.

SAMPLE CONTRACT

CITY OF STOCKTON

STANDARD AGREEMENT

Agreement Number:

1. This Agreement is entered into between the City of Stockton (“City”) and

(“Contractor”) to provide

as set forth in Exhibit A to this Agreement.

2. The term of this Agreement is as follows, unless amended as described in Exhibit A and

Exhibit C section 8:

Commences on:

Terminates on:

3. The maximum not to exceed amount to be paid to Contractor for the term of this Agreement,

including if authorized, reimbursement of expenses, is: $

4. The complete Agreement consists of all the following Agreement documents which by

reference are incorporated and made a part of this Agreement. The parties agree to comply with

the terms and conditions of this Agreement.

(a) Exhibit A – Statement of Work

(b) Exhibit B – Insurance

(c) Exhibit C – General Terms & Conditions

E (d) Exhibit D – Professional Services Special Terms & Conditions

(e) Exhibit E – Compensation Schedule

(f) Exhibit F – Timeline

L (g) Exhibit G - Special Funding Terms & Conditions

(If applicable check box)YES

IN WITNESS WHEREOF, the authorized parties have executed this Agreement.

CONTRACTOR

P Contractor’s Name (if other than an individual, state whether a corporation, partnership, etc.):

Authorized Signature

Date

M Printed Name and Title of Person Signing

SA Address

CITY OF STOCKTON

BB

Johnny Ford, City Manager

Date

ATTEST:

Katherine Roland, CMC, CPMC, City Clerk

APPROVED AS TO FORM:

Marci A. Arredondo, City Attorney

BY:

1

(Rev. 3.13.26)

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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