Project Information

Bid Title

REQUEST FOR PROPOSALS FOR CONSULTANT SERVICES TO PREPARE THE VENTURA COUNTY COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN ADDENDUM 1

Issuing Agency

Ventura County Transportation Commission

Location

California

Published Date

May 11, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

REQUEST FOR PROPOSALS FOR CONSULTANT SERVICES TO PREPARE THE VENTURA COUNTY COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN

The Ventura County Transportation Commission (VCTC) invites qualified consulting firms (“Proposers”) to submit proposals to provide professional planning services to develop an updated Coordinated Public Transit–Human Services Transportation Plan (the “Coordinated Plan”) for Ventura County. This project is anticipated to be funded in whole or in part with Federal Transit Administration (FTA) funds, and the selected Consultant shall comply with all applicable federal requirements in effect and as may be amended.

Proposal Release Date:  Monday, April 6th, 2026
Questions Due: April 24 ^th 2026 at 5:00 PM (PST)
Proposals Due: May 22nd, 2026 by 4:00 PM (PST)

Virtual Pre-Proposal Meeting (Optional): Held April 15th, 2026

DOWNLOAD RFP
DOWNLOAD ATTACHMENT C – COST PROPOSAL TEMPLATE (Excel File)
DOWNLOAD COORDINATED PLAN
DOWNLOAD ADDENDUM 1

Attachment Preview

Request for Proposals (RFP)

Ventura County Coordinated Public Transit–

Human Services Transportation Plan Update

1. Invitation and Notice

The Ventura County Transportation Commission (VCTC) invites qualified consulting

firms (“Proposers”) to submit proposals to provide professional planning services to

develop an updated Coordinated Public Transit–Human Services Transportation Plan

(the “Coordinated Plan”) for Ventura County. This project is anticipated to be funded in

whole or in part with Federal Transit Administration (FTA) funds, and the selected

Consultant shall comply with all applicable federal requirements in effect and as may

be amended. The selected Consultant will work closely with VCTC staff, advisory

committees, transit operators, human service providers, and community-based

organizations to produce a locally developed coordinated plan that meets FTA

requirements and supports future Section 5310 funding eligibility.

Anticipated Schedule (subject to change):

Procurement Activity

RFP Released:

Pre-Proposal Meeting (Optional):

Questions Due:

Answers Due:

Proposals Due:

Interviews (virtual, if conducted):

Award Date:

Contract Start:

Date

April 6th , 2026

April 15th, 2026 at 11:00am (PST)

April 24th, 2026 at 5:00pm (PST)

May 6th, 2026

May 22nd, 2026 by 4:00 pm (PST)

May 27th or 28th

July 10th, 2026

July 13th, 2026

2. Background and Purpose

VCTC is required by the Federal Transit Administration (FTA) to maintain a Coordinated

Public Transit–Human Services Transportation Plan as a condition of eligibility for FTA

Section 5310 (Enhanced Mobility of Seniors and Individuals with Disabilities) funding.

This procurement and the resulting professional services contract are anticipated to be

supported by FTA funding and will be administered in accordance with applicable

federal requirements. The Coordinated Plan establishes priorities for transportation

investments and initiatives that improve mobility for older adults, people with

disabilities, and individuals with low incomes in Ventura County. The purpose of this

RFP is to procure a Consultant to lead plan development, including existing conditions

analysis, inventory, outreach, gap analysis, strategy development, and preparation of

draft and final plan documents for VCTC consideration and adoption.

3. Minimum Proposer Qualifications

At a minimum, to be considered responsive, Proposers must demonstrate that they

meet the following minimum qualifications. VCTC may request additional

documentation to verify qualifications.

• Demonstrated experience developing coordinated public transit–human

services transportation plans and/or comparable transit planning efforts

consistent with the Scope of Work attached as Attachment A for a public agency

within the past five (5) years.

• Ability to perform the full scope of services, including project management, data

analysis, and inclusive public/stakeholder engagement; Proposer shall identify

any subconsultants and their roles.

• Demonstrated knowledge of applicable federal requirements for FTA-funded

procurements and planning activities, including (as applicable) Section 5310

coordinated planning expectations, Title VI, ADA, and nondiscrimination

requirements.

• Capacity to produce accessible outreach materials and engagement methods,

including ability to provide materials in English, Spanish, and Mandarin

consistent with the Scope of Services.

• Proposer (and any subconsultants proposed for a substantial role) must not be

suspended, debarred, or otherwise declared ineligible from contracting with the

federal government, the State of California, or VCTC.

• Proposer must have (or be able to obtain by contract execution) all licenses,

permits, and professional credentials required to perform the services in the

State of California.

• Proposer must be able to meet VCTC’s insurance requirements and other

material terms included in the Consultant Services Agreement (Attachment B).

4. Proposal Content Requirements

Proposals shall be concise and organized in the order listed below. Proposers may

include additional information that demonstrates value to VCTC.

1. Cover Letter (1 page maximum) signed by an authorized representative.

2. Project Understanding and Approach to Completion of Scope of Work (4

pages maximum), including proposed work plan, engagement approach, and key

assumptions in order to complete the Scope of Work attached as Attachment A.

3. Project Team and Organization (6 pages maximum), including roles, level of

effort, key subcontractors, and a brief organizational chart.

4. Relevant Experience (6 page maximum) on comparable coordinated plans

and/or transit-human services coordination efforts (include at least three (3)

examples).

5. Stakeholder and Community Engagement Plan (4 page maximum) describing

methods to reach priority populations and ensure accessibility.

6. Schedule (2 pages maximum) showing major milestones and deliverable dates.

7. Cost Proposal (provided by VCTC as Attachment C) including total not-to-

exceed fee, budget by task, labor rates/classifications, and direct expenses.

8. References (1 page maximum), minimum three (3) for similar work.

9. Certification of Federal Compliance (See Attachment D – Forms,

Certifications, and Federal Requirements), include all necessary federal

regulatory compliance certifications in the technical proposal. These forms do

not count towards the page limit of the technical proposal.

5. Format and Completeness Checklist

Before submitting, Proposers should confirm that their submittal meets the following

format and completeness requirements. Proposals that are incomplete or that do not

follow these instructions may be deemed non-responsive.

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Requirement

Separate files: Technical Proposal and Cost

Proposal are submitted as separate files, and the

Technical Proposal contains no cost/pricing

information.

File formats: Technical Proposal is provided in PDF

format; Cost Proposal is provided in one PDF and one

Excel file (as applicable).

Cover letter: Includes a signed cover letter (1 page

maximum) by an authorized representative.

Technical proposal contents: Includes each

required section listed in Section 4 (Proposal

Content Requirements), in the order requested.

Page limits: Narrative sections comply with the page

limits stated in Section 4; required forms and

certifications that do not count toward page limits

are included as applicable.

Team and subconsultants: Identifies key personnel,

roles, and level of effort; lists all subconsultants and

the work they will perform.

Cost proposal completeness: Includes total not-to-

exceed fee, budget by task, labor

classifications/rates, hours, and direct expenses,

using VCTC’s provided format (Attachment C), if

applicable.

Required forms and certifications: Includes all

required federal compliance forms and certifications

(Attachment D) and any other requested

certifications.

Addenda acknowledgement: Acknowledges receipt

of all addenda issued by VCTC (if any).

Notes / Reference

Section 7

Section 7

Section 4

Section 4

Section 4

Section 4

Attachment C

Attachment D

Section 6

6. Evaluation and Selection

VCTC will evaluate proposals based on responsiveness to this RFP and may request

interviews, additional information, and/or clarifications. VCTC will evaluate the proposals

to determine which proposal would provide the best overall value to VCTC with cost being

just one factor. VCTC reserves the right to reject any or all proposals, waive informalities,

and select the proposal that is in the best interest of VCTC. Specifically, in conducting this

Request for Proposals, VCTC reserves the right to:

1. Accept or reject any or all submittals, or any item or part thereof;

2. Issue subsequent Requests for Proposals;

3. Alter the Selection Process Dates;

4. Remedy technical errors in the Requests for Proposals process;

5. Request additional information from Proposers and investigate the

qualifications of all firms under consideration;

6. Confirm any part of the information furnished by a Proposer;

7. Obtain additional evidence of managerial, financial or other capabilities;

8. Approve or disapprove the use of particular subcontractors;

9. Negotiate with any, all, or none of the Proposers;

10. Solicit best and final offers from all or some of the Proposers;

11. Award a contract to one or more Proposers;

12. Accept other than the lowest-priced Proposal;

13. Cancel or withdraw this Requests for Proposals at any time without prior notice

and the VCTC makes no representations that any contract will be awarded to

any Proposer responding to this RFP;

14. Waive informalities and irregularities in Proposals or the selection process.

In evaluating the Proposals, VCTC will consider the following criteria that will be scored

for a maximum of 100 points:

• Project Understanding & Approach (including methodology, work plan, and

ability to meet schedule) – 30 points

• Relevant Experience & Past Performance with coordinated plans, transit

planning, equity analysis, and implementation frameworks – 20 points

• Engagement Approach, including ability to reach priority populations and

deliver accessible materials – 15 points

• Project Team Qualifications and capacity to perform the work – 15 points

• Schedule & Work Plan – 10 points

• Cost/Fee Proposal – 10 points

Points for the Cost/Fee Proposal will be assigned using a proportional scoring method.

The proposer submitting the lowest total cost will receive the maximum points

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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