Project Information

Bid Title

PW - 2026-0186-PW RFP Landscape Architectural Design Romero Pk Phase 3

Issuing Agency

Santa Fe County

Location

New Mexico

Published Date

Feb 16, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

rfp	PW - 2026-0186-PW RFP Landscape Architectural Design Romero Pk Phase 3 PW - 2026-0186-PW RFP Landscape Architectural Design Romero Pk Phase 3.pdf

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SANTA FE COUNTY

PUBLIC WORKS DEPARTMENT

REQUEST FOR PROPOSALS (RFP)

Landscape Architectural Design Services for

Romero Park Phase III

NM Commodity Code(s): 90672, 90610, 90625

RFP No. 2026-0186-PW/JL

February 2026

RFP No. 2026-0186-PW/JL

TABLE OF CONTENTS

PAGE NO.

I.

ADVERTISEMENT .......................................................................................................4

II.

INTRODUCTION ...........................................................................................................5

A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5

B. GENERAL PROJECT INFORMATION ..............................................................5

C. SCOPE OF WORK................................................................................................6

D. INSURANCE REQUIREMENTS ........................................................................7

E. PROCUREMENT SPECIALIST...........................................................................7

F. DEFINITION OF TERMINOLOGY.....................................................................8

III.

CONDITIONS GOVERNING THE PROCUREMENT...............................................10

A. SEQUENCE OF EVENTS ..................................................................................10

B. EXPLANATION OF EVENTS...........................................................................11

1. Issuance of RFP ...........................................................................................11

2. Pre-Proposal Conference ............................................................................11

3. Acknowledgement of Receipt Form Due ...................................................11

4. Deadline to Submit Additional Written Questions .....................................11

5. Response to Written Questions...................................................................11

6. Submission of Proposals .............................................................................12

7. Proposal Evaluation ....................................................................................12

8. Selection of Finalists...................................................................................12

9. Best and Final Offers from Finalists (If applicable) ...................................13

10. Oral Presentations by Finalists (If applicable) ...........................................13

11. Contract Negotiations .................................................................................13

12. Contract Award ..........................................................................................13

13. Right to Protest ...........................................................................................13

C. GENERAL REQUIREMENTS ...........................................................................14

1. Acceptance of Conditions Governing the Procurement ............................14

2. Incurring Cost............................................................................................14

3. Prime Contractor Responsibility ...............................................................14

4. Subcontractors ...........................................................................................14

5. Amended Proposals...................................................................................14

6. Offerors’ Rights to Withdraw Proposal ....................................................14

7. Proposal Offer Firm ..................................................................................15

8. Disclosure of Proposed Contents ..............................................................15

9. No Obligation ............................................................................................15

10. Termination...............................................................................................15

11. Sufficient Appropriation ...........................................................................16

12. Legal Review ............................................................................................16

13. Governing Law .........................................................................................16

2

RFP No. 2026-0186-PW/JL

14. Basis for Proposal....................................................................................16

15. Contract Terms and Conditions ...............................................................16

16. Contract Deviations.................................................................................16

17. Offeror Qualifications..............................................................................16

18. Right to Waive Minor Irregularities ........................................................17

19. Change in Contractor Representatives.....................................................17

20. Notice.......................................................................................................17

21. County Rights ..........................................................................................17

22. Right to Publish .......................................................................................17

23. Ownership of Proposals .........................................................................17

24. Electronic Mail Address Recommended .................................................17

25. Preference in Procurement by Santa Fe County ......................................18

26. Double-Sided Documents ........................................................................19

27. Living Wage ............................................................................................19

IV.

RESPONSE FORMAT AND ORGANIZATION ........................................................20

A. NUMBER OF RESPONSES...............................................................................20

B. NUMBER OF COPIES .......................................................................................20

C. PROPOSAL FORMAT .......................................................................................20

1. Proposal Organization ...............................................................................20

2. Letter of Transmittal..................................................................................21

V.

SPECIFICATIONS .......................................................................................................22

A. INFORMATION .................................................................................................22

1. Time Frame ...............................................................................................22

B. EVALUATION CRITERIA ................................................................................22

1. Specialized Design and Technical Competence........................................22

2. Evidence of Understanding Scope of Work ..............................................22

3. Capacity and Capability ............................................................................22

4. Past Record and Performance ...................................................................23

5. Proximity to/or Familiarity with Site Location .........................................23

6. New Mexico Produced Work ....................................................................23

7. Volume of Work Previously Done............................................................23

VI.

EVALUATION OF PROPOSALS ...............................................................................24

A. EVALUATION SCORING.................................................................................24

B. EVALUATION PROCESS .................................................................................25

APPENDICES

A. Acknowledgement of Receipt Form....................................................................26

B. Campaign Contribution Disclosure Form............................................................27

C. Resident Veterans Preference Certification .........................................................30

D. Volume of Work Previously Done ......................................................................31

E. Sample Agreement ...............................................................................................32

3

RFP No. 2026-0186-PW/JL

I. ADVERTISEMENT

SANTA FE COUNTY

LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR

ROMERO PARK PHASE III

RFP NO. 2026-0186-PW/JL

Santa Fe County requests proposals from qualified offerors to provide Landscape Architectural

Design Services for the Romero Park Phase III Improvements. All proposals submitted shall be

valid for ninety (90) days subject to action by the County. Santa Fe County reserves the right to

reject any and all proposals in part or in whole. All proposals must be received by 2:00 PM on

March 27, 2026, and shall be submitted electronically utilizing Dropbox. No hard copy

submissions will be accepted. Please utilize this link to upload your proposal submission:

https://www.dropbox.com/request/fq0GnFXF79Qzubs3MTqy

A Pre-Proposal Conference will be held at 10:00 AM on February 26, 2026, online via Teams

using link provided below meeting number 226 729 242 403 84 Passcode: 83gd3v6v or by calling

(773) 352-2011 meeting number: 599584157#, phone conference ID: 808 684 845# .Attendance

is not mandatory but highly recommended.

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of

contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and

mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender

identity.

Request for Proposals will be available by contacting Jack Love, Procurement Specialist Senior 102

Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at (505) 986-6209, or

by email at jalove@santafecountynm.gov or on our website at

https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.

PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT

BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County Public Works Department

Published: February 15 & 16, 2026

4

RFP No. 2026-0186-PW/JL

II. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSAL

This RFP seeks proposals from qualified design firms for Romero Park Phase III

Improvements, including synthetic turf sports fields and related design and permitting work.

B. GENERAL PROJECT INFORMATION

Romero Park is located at 2100 Caja Del Oro Grant Road. The County has completed Phases

I and II and seeks design services for Phase III synthetic turf sports field improvements and

related site upgrades to support multi-season recreation. The selected firm will provide

design, permitting, and related support services. Construction administration services will

only be provided if authorized by the County and contingent upon funding approval.

C. SCOPE OF WORK

The A/E will be responsible for development of design documents through construction-

ready plans and specifications. Construction phase services will only be provided if

authorized by the County and contingent upon funding approval. Although every effort has

been made to describe the scope of services, changes may be required during the project to

accommodate input from stakeholders, County departments/divisions, and jurisdictional

agencies. Changes to the scope of work that may be required to complete the project shall

be negotiated and authorized by amendment to the Contract as they are identified.

Improvements:

1. Improvements consist of proposed construction improvements to be designed under this

RFP as part of Romero Park Phase III. The following improvements will be designed

under this RFP and bid as a single construction contract for installation.

a. Design a full-size synthetic turf multi-purpose sports field suitable for football

and soccer to include a 4’ fence around site, including grading, drainage, base

preparation, turf system requirements, and GMAX performance criteria.

b. Reconstruct the existing baseball/softball field utilizing a synthetic turf surface

(non-contact), including fencing, backstop improvements, grading, drainage, and

turf system requirements.

c. Parking improvements shall include ADA compliant car and van accessible

parking spaces with access isles, and pedestrian access improvements connecting

to existing park facilities.

d. Provide ADA compliant signage and striping for parking spaces.

e. Install concrete surfacing along the existing dirt walking trail surrounding the

existing baseball field.

f. Provide additional gravel parking south of the proposed multi-purpose field,

including layout and access considerations.

5

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541320Landscape Architectural Services

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