Project Information

Bid Title

ANNUAL AUDIT SERVICES

Issuing Agency

Eddy County

Location

New Mexico

Published Date

Mar 23, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-13

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-13
Bid Title:	ANNUAL AUDIT SERVICES
Category:	Eddy County Bids
Status:	Open

Description: Each year the County’s financials must be audited by audit firm authorized to conduct government audits and listed on the NM State Auditor’s list of approved audit firms.  The successful firm will develop an audit report to be made to the Eddy County Board of County Commissioners for approval with any applicable findings, recommendations and determination regarding whether the County is operating satisfactorily on a fiscal level, and pursuant to the NM State Auditor Rule for the current fiscal year. Publication Date/Time: 3/23/2026 5:30 PM Closing Date/Time: 4/9/2026 2:00 PM Related Documents: RFP 25-13 Annual Audit Services

Attachment Preview

EDDY COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSALS 25-13

Annual Audit Services

Commodity Code(s): 918-04,946-20

EDDY COUNTY

101 W. GREENE ST

CARLSBAD, NM 88220

Issued: March 23, 2026

Proposals Due: April 9, 2026 at 2:00PM MST

Contents

I. INTRODUCTION..............................................................................................................................................1

II. DEFINITION OF TERMINOLOGY...............................................................................................................3

III. CONDITIONS GOVERNING THE PROCUREMENT ...................................................................................5

IV. RESPONSE FORMAT AND ORGANIZATION ............................................................................................12

V. EVALUATION .....................................................................................................................................................14

ACKNOWLEDGEMENT OF RECEIPT FORM ..................................................................................................16

LETTER OF TRANSMITTAL FORM...................................................................................................................17

STATEMENT OF COMPLIANCE .........................................................................................................................18

CONFLICT OF INTEREST DECLARATION......................................................................................................19

AFFIDAVIT OF NON-COLLUSION .....................................................................................................................20

NEW MEXICO RESIDENT BUSINESS PREFERENCE ....................................................................................21

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ......................................................................................22

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to

move all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the

procurement process and make working with Eddy County easier and efficient.

The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

All interested vendors must register on the Eddy County Procurement Portal. During

registration, it is recommended that vendors link relevant commodity codes to their profiles to

receive automatic notifications of new opportunities matching their services or products.

How to Register

1. Visit https://www.co.eddy.nm.us/

2. Click on the Business tab

3. Go to BID / RFP Opportunities

4. Select BID / RFP Vendor Registration Instructions

For assistance please visit the Vendor Registration Help page or contact the Eddy County Chief

Procurement Officer with any questions at agranger@co.eddy.nm.us

EDDY COUNTY

RFP 25-13 - ANNUAL AUDIT SERVICES

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

Eddy County is hereby seeking formal, proposals from qualified companies authorized

to do business in the State of New Mexico to provide audit services, conduct the

required annual external financial audit of Eddy County and prepare the fiscal year-end

financial statements for the County. Firms must be approved by the New Mexico

Office of the State Auditor to conduct financial and compliance audits for Eddy

County. Auditors must be certified public accountants with current permits to practice

in the State of New Mexico and registered with the New Mexico State Board of Public

Accountancy.

B. SCOPE OF PROCUREMENT AND SPECIFICATIONS

Each year the County’s financials must be audited by audit firm authorized to conduct

government audits and listed on the NM State Auditor’s list of approved audit firms.

The successful firm will develop an audit report to be made to the Eddy County Board

of County Commissioners for approval with any applicable findings, recommendations

and determination regarding whether the County is operating satisfactorily on a fiscal

level, and pursuant to the NM State Auditor Rule for the current fiscal year.

The Contractor shall prepare the financial statements and conduct a financial and

compliance audit of the general-purpose financial statements and the combining,

individual funds, and account group financial statements of Eddy County for the fiscal

year ending June 30, 2026. Contractor will prepare the schedules for compliance with

the single audit and federal single audit. Such audit shall be conducted in accordance

with auditing standards generally accepted in the United States of America and with

applicable government auditing standards and requirements for contracting and

conducting governmental audits (2.2.2 NMAC).

The Auditor and the County shall conduct an “entrance” conference no later than

August 20, 2026.

Successful contractor will also be responsible for conducting audit for the Eddy County

Regional Emergency Dispatch Authority (REDA). Costs associated with auditing

REDA shall NOT be included in response to this RFP. After award, a separate audit

contract will be negotiated, endorsed and paid directly through REDA. It is encouraged

that any prior experience with auditing entities similar to REDA be included in the

proposal.

Delivery of the draft Audited Financial Statements to Eddy County and REDA for final

review and approval shall be made no later than November 20, 2026. Copies may be

delivered by email and shall be considered draft until approved by Eddy County and

REDA.

The Auditor will also provide an “exit conference” with the County no later than

November 24, 2026. The exist conference will be held with the Finance Director,

1

EDDY COUNTY

RFP 25-13 - ANNUAL AUDIT SERVICES

County Manager, 2 Commissioners, a representative from the Treasurer’s office and

REDA.

Delivery of the final Audited Financial Statements to Eddy County, REDA, and the

State Auditor’s Office shall be made by the Contractor no later than December 1, 2026.

Once approved by the State Auditor’s Office, the Auditor shall present the Audited

Financial Statements to the Board of County Commissioners at one of their regularly

scheduled public meetings. After presentation to the County Commission, the Auditor

shall provide copies to the County of all working papers requested by the County.

Additionally, the Auditor shall retain copies of all working papers and reports for a

period of 5 years after the report is issued. Five (5) copies of the Audited Financial

Statements will be provided to Eddy County; such copies shall be in final form and

shall be bound and properly organized. A digital copy must be provided to the Finance

Director at the time the hard copies are provided through email or thumb drive.

C. CONTRACT TERM

The initial term of this contract shall be for one (1) year. The County reserves the right

to extend this contract, on an annual basis (or any portion thereof) and by mutual

agreement, for up to two (2) additional one-year terms. Under no circumstances will

the term of this contract, including any extensions thereto, exceed three (3) years. This

procurement will result in a single source award.

D. PROFESSIONAL LIABILITY INSURNCE

The successful offeror shall maintain professional liability insurance covering any error

or omission committee during the term of the contract. The amount maintained should

be commensurate with the risk assumed.

E. PROCUREMENT ADMINISTRATOR

Eddy County has designated a Procurement Administrator who is responsible for this

procurement and whose name, address, and telephone number are listed below. Any

inquiries or requests regarding this procurement should be submitted to the

Procurement Administrator in writing. Offerors may contact ONLY the Procurement

Administrator regarding the procurement. Other County employees do not have the

authority to respond on behalf of Eddy County. Contacting any other Eddy County

employee, department head or manager in regard to this RFP may result in

disqualification of the potential offeror’s proposal.

Procurement Administrator

AdriAnne Granger, CPO

Phone: 575-887-9511 Ext. 2525

Fax 575-628-3275

Email: agranger@co.eddy.nm.us

2

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants

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